AGENDA MEMORANDUM

 

 

Meeting Date:           December 19, 2011

 

From:                          Mike Thornton, Purchasing Manager

                                   

Subject:                      Purchase request 44228 to Preferred Governmental for workers compensation insurance administration fee

 

 

Staff Recommendation:

Staff recommends approval of the purchase request to Preferred Governmental for a total amount of $28,000.00.

 

Analysis:

The City is required to provide workers compensation insurance for its workforce.  The City is self insured for this coverage and therefore does not pay insurance premiums for workers compensation.  The City does however pay a third party, Preferred Governmental, to administer the workers compensation insurance program.

 

The vendor is responsible for processing of all claims and payments and charges the City an annual fee for these services.  This purchase request is for the payment of the fee to administer our self insured workers compensation insurance program.

 

Options:

1.  Approve the purchase request to Preferred Governmental Insurance Trust; or

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact

Funds in the amount of $28,000.00 are available in the 2012 fiscal year in the account listed for this purpose.

 

Submission Date and Time:    12/14/2011 7:44 PM____

 

Department: _Human Resources_______

Prepared by:  _Mike Thornton________                     

Attachments:         Yes____   No ___X___

Advertised:   ____Not Required ___X__                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. _______JB_________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _065-1350-519.31-10___

 

Project No. __NA______________

 

WF No. _____NA_______________

 

Budget  _____$29,400.00_________

 

Available ____$28,998.26_________