AGENDA MEMORANDUM

Meeting Date:           January 9, 2012

From:                          Mike Thornton, Purchasing Manager for

                                    Jimmy, Feagle, Deputy Director of Public Works

Subject:                      Resolutions authorizing a Successor in Interest change from Superior Asphalt of Central Florida, Inc. to C.W. Roberts Contracting, Inc. and approval of a second agreement amendment extending the street resurfacing services agreement for FY 2012 and the expenditure of the fiscal year 2012 budgeted amount of $564,603.00

Staff Recommendation:

Staff recommends adoption of the resolutions authorizing a Successor in Interest change from Superior Asphalt of Central Florida, Inc. (SACFL) to C.W. Roberts Contracting and the execution of contract amendment number two with C.W. Roberts Contracting and approval of the expenditure of the fiscal year 2012 budgeted amount of $564,603.00 for street resurfacing $528,000 and Dozier and 3^rd street parking lot resurfacing $36,603. 

Analysis:

The Public Works Department plans to resurface selected city streets each fiscal year as funding allows. A listing of streets and street segments identified by Public Works for resurfacing for FY 2012 is attached for your review. This list may be amended based on street conditions and available funding when work actually begins.

On August 8, 2009, the City Commission approved an agreement with Superior Asphalt of Central Florida, Inc. with resolution 8464 and approved an initial extension of agreement through resolution 8762 on November 8, 2010.

The original agreement was the result of a competitively bid solicitation, ITB 90281. The City wishes to recognize C.W. Roberts Contracting, Inc. who has obtained the ownership of SACFL, as the Successor in Interest and to renew and extend the agreement through September 30, 2012.

Options:

1. Approve the attached resolution authorizing the execution of the successor in Interest consent agreement with C.W. Roberts Contracting; and contract amendment with C.W. Roberts Contracting, or
2. Such alternative action the Commission may deem approriate. 

Fiscal Impact:

The Public Works Department has budgeted $564,603.00 in the current fiscal year for street resurfacing and parking lot resurfacing which is funded from gas tax revenue. The funds are available in the accounts listed.

Submission Date and Time:    1/5/2012 1:47 PM_____

Department:  Public Works__________ Prepared by: _ Terry Pollard________                  Attachments:  Yes __X__   No ________ Advertised:   ____Not Required __X___ Dates:   _                           _____                      Attorney Review :       Yes___  No _X__ _________________________________            Revised 6/10/04

Reviewed by: Dept. Head ________ Finance  Dept. ______jb__________                                    Deputy C.M. ___________________                                          Submitted by: City Manager ___________________

Account:    _031-5112-541-6310____                      001-5112-541-4625 Project No  __310051___________                         N/A_____________ WF No.      _WF0743894/1_______                      N/A_______________ Budget :     _$528,000.00_________                      $   36,603.00_________ Available:   _$528,000.00________                       $  36,603.00________