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AGENDA MEMORANDUM
Meeting Date: January 9, 2012
From: Mike Thornton, Purchasing Manager
Subject: Resolution authorizing a first amendment to an existing agreement with Z-Coffee Corporation for food and drink service concessions at the Leesburg Public Library
Staff Recommendation:
Staff recommends approval of the first amendment with Z-Coffee Corporation to extend the existing agreement thru December 31, 2013.
Analysis:
The City originally executed an agreement with Z-Coffee Corporation for a term beginning January 1, 2007 and ending on December 31, 2011, pursuant to RFP-06-07. Z-Coffee Corporation rents a space located in the front corner of the Leesburg Public Library. The company pays 5% of pre-tax gross income to the City of Leesburg on a monthly basis as rent for this space.
Z-Coffee Corporation became delinquent on their payments due to the economic decline, but they have entered into a payment plan with the City Finance Department to make bi-monthly payments. This allows the café to pay their current rent and also to catch up on the past due amount.
The original agreement states that this Agreement may be renewed for three (3) additional two (2) year terms if both parties agree. This first amendment will extend the contract period until December 31, 2013. The City wishes to exercise the option to renew for another two years with this first amendment.
Extension of this contract will allow for uninterrupted concession services at the library. Retaining the existing company would minimize confusion and cost by transferring to a new company. The City has received excellent service and dependability from Z-Coffee Corporation and since this vendor is making a concerted effort to pay the delinquent amounts and bring their account up to current status, the City would like to continue its relationship with this vendor.
This item was tabled at the December 12, 2011, Commission meeting to the January 9, 2012.
Options:
1. Authorize execution of the first amendment with Z-Coffee Corporation; or
2. Such alternative action as the Commission may deem appropriate
Fiscal Impact:
There is no fiscal impact from this agreement because the vendor pays the City for space rented.
Submission Date and Time: 1/5/2012 1:47 PM_____
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Department: _Library________________ Prepared by: _Armida Jones___________ Attachments: Yes____ No __X___ Advertised: ____Not Required __X____ Dates: __________________________ Attorney Review : Yes___ No ____
_________________________________ Revised 6/10/04 |
Reviewed by: Dept. Head ________
Finance Dept. _____JB___________
Deputy C.M. ___________________ Submitted by: City Manager ___________________ |
Account No. 001-0000-362-11-01__
Project No. _______N/A_________
WF No. __________N/A_________
Budget __________N/A_________
Available _________N/A_________ |
RESOLUTION NO._______________
RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A FIRST AMENDMENT TO AN EXISTING AGREEMENT WITH Z-COFFEE CORPORATION TO PROVIDE FOOD SERVICE CONCESSIONS AT THE LEESBURG PUBLIC LIBRARY; AND PROVIDING AN EFFECTIVE DATE.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:
THAT the Mayor and City Clerk are hereby authorized to execute a first amendment to an existing agreement with Z-COFFEE CORPORATION, whose address is 1428 E. Semoran Boulevard, Suite 107, Apopka, Florida 32703, for providing food service concessions at the Leesburg Public Library.
THAT this resolution shall become effective immediately.
PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _9th____ day of _January_______ 2012.
__________________________
Mayor
ATTEST:
__________________________________
City Clerk