AGENDA MEMORANDUM

 

 

Meeting Date:           January 23, 2012

 

From:                          Raymond S. Sharp, Public Works Director

 

Subject:                      Resolution authorizing execution of an Agreement revising milestones for Coquina Coast project

 

 

Staff Recommendation:

Staff recommends approval of the agreement revising milestones for Coquina Coast project.

 

Analysis:

The City has been a participant in previous phases of the Coquina Coast desalination project.  Staff has advised the other participants that the City will be unable to continue its participation because of reduced needs and lack of available funding.  However, as a prior participant, there is an administrative detail which we must resolve.

 

The existing agreement contains a series of milestones.  If these milestones are not met, the construction funding ($15 million) which has been encumbered by St. Johns River Water Management District (SJRWMD) for the project will be released to other projects.  The City of Palm Coast will proceed with a future Coquina Coast project to meet their own needs; therefore, it is beneficial to them to keep the construction funds encumbered for their use in the Coquina Coast project.  SJRWMD has agreed to modifying the milestones in the existing agreement so that the funds can remain encumbered for future construction.

 

As a participant in this project, staff believes that even though we will no longer participate, the project is worthwhile and will be of significant benefit to water supply in Florida when it is constructed by Palm Coast.  To that end, staff believes that it is appropriate for us to agree to the revised milestones in support of Palm Coast and the future of the project.  This revision will have no effect on the City of Leesburg; we are merely taking action to resolve an administrative detail by modifying an existing agreement to reflect revised milestones.  By doing so, we help to reserve the construction funding previously encumbered by SJRWMD for the project for future use by the project.

 

Options:

1.  Approve the revision; or,

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact

There is no fiscal impact, either positive or negative.  The city has fulfilled all of its financial obligations to the project and will not incur any new financial obligations.

 

Submission Date and Time:    1/20/2012 11:05 AM____

 

Department: Public Works

Prepared by:  R. Sharp

Attachments:         Yes X    No ______

Advertised:   ____Not Required ______                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________            

Revised 6/10/04

 

Reviewed by: Dept. Head rss

 

Finance  Dept. _________JB_______                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. N/A

 

Project No. ___________________

 

WF No. ______________________

 

Budget  ______________________

 

Available _____________________


 

RESOLUTION NO._______________

 

RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE THE FIRST AMENDMENT TO AMENDED AND RESTATED MEMORANDUM OF AGREEMENT RELATING TO REVISED MILESTONES FOR COQUINA COAST PROJECT; AND PROVIDING FOR AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

THAT the Mayor and City Clerk are hereby authorized to execute the First Amendment to Amended and Restated Memorandum of Agreement between the St. Johns River Water Management District, City of Deland, City of Leesburg, City of Palm Coast, and St. Johns County for the development of a preliminary design report and encumbrance of funding for the Coquina Coast Seawater Desalination alternative water supply project.

 

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _____ day of _________ 2011.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk