AGENDA MEMORANDUM

 

 

Meeting Date:           January 9, 2012

 

From:                          Brandy McDaniel, Budget Manager

 

Subject:                      Ordinance amending the fiscal year 2011-12 Budget for the General, Stormwater, Greater Leesburg CRA, Carver Heights CRA, Hwy 441/27 CRA, Capital Projects, Electric, Gas, Water, Wastewater, Communications, Discretionary Sales Tax and Recreation Impact Fees Funds for carryovers from fiscal year 2010-11.

 

 

Staff Recommendation:

Staff recommends adoption of the attached ordinance amending the fiscal year 2011-12 budget for the General, Stormwater, Greater Leesburg CRA, Carver Heights CRA, Hwy 441/27 CRA, Capital Projects, Electric, Gas, Water, Wastewater, Communications, Discretionary Sales Tax, and  Recreation Impact Fees Funds for the carryovers from fiscal year 2010-11.

 

Analysis:

As established in the Budget Policy, adopted September 28, 1998, total appropriations within a fund cannot increase or decrease without formal action by the City Commission. 

 

This budget adjustment includes purchase orders that were issued prior to September 30, 2011, and the amounts were not included in the original budget for 2011-12, as well as projects not completed last fiscal year. 

 

General Fund (G.F.):                                                                        Funding Source

Audit Fees (Accounting)                                 $       4,250      Fund Balance

Professional Services for Smartgrid (IT)                   1,956      Fund Balance

Website Redesign (IT)                                            17,960      Fund Balance

System Recovery Annual Maint (IT)                        3,000      Fund Balance

Itron Hardware/Software Maint (IT)                       4,622      Fund Balance

Firehouse Software Maint (IT)                                             4,660      Fund Balance

Televent Miner Software License (IT)                               35,000      Fund Balance

Byrne Grant- 14 Tasers (PD)                                 16,621      Federal Grant

Byrne Grant- 10 Tasers (PD)                                 20,829      Federal Grant

Digital Equipment Grant (PD)                               27,388      Federal Grant

State Homeland Security Grant (FD)                       3,839      Federal Grant

Miscellaneous Donations (FD)                                             1,028      Fund Balance

Bunker/Wildland Gear (FD)                                  13,244      Fund Balance

Generator 7057 Radiator Replacement (Fleet)          9,940     Fund Balance

Generator Lift Station #84 (Fleet)                         24,235      Transfer from WWT

Gas Truck F450 (Fleet)                                          42,237      Fund Balance

Gas Truck (Fleet)                                                   42,237      Fund Balance

Electric Pickup (Fleet)                                                       23,230      Fund Balance

Electric Taurus (2) (Fleet)                                      36,662      Fund Balance

WWT Truck S-10 (Fleet)                                       13,132      Fund Balance

Electric Bucket Truck (Fleet)                              172,884      Fund Balance

Solid Waste Recycle Truck (Fleet)                         170,300    Fund Balance

City Hall Elevator (PW Facilities)                           49,000     Fund Balance

Update Airport Signage

 (Capital Projects-Airport)                            3,201      Fund Balance

Wildlife Assessment

(Capital Projects-Airport)                             2,939      Fund Balance 

Obstruction Survey

(Capital Projects-Airport)                               622       Fund Balance

Total General Fund                                      $   745,016

 

Stormwater Fund:                                                    

Tally Basin                                                            289,200     Fund Balance

Lake Hollywood                                                      28,618     Fund Balance

Hollywood Outfall                                                292,145     Fund Balance

Whispering Pines Monitoring                                    9,748     Fund Balance

Birchwood Design                                                 536,919     Fund Balance

Susan Street Ditch Enclosure                                144,848     Fund Balance

Canal WWTP S. Side Ditch                                   166,970     Fund Balance

Commerce & Industrial St. Ditch                            15,950     Fund Balance

Ro Mac Ditch                                                        400,000     Fund Balance

Total Stormwater Fund                                $  1,884,398                            

 

Greater Leesburg CRA Fund:

Sign Grant Program                                         $        4,154     Fund Balance

Phase II Streetscape Design                                  123,529     Fund Balance

Total Greater Leesburg CRA Fund            $    127,683

                       

Carver Heights CRA Fund:

Beecher Street Properties                                $          471      Bond Proceeds

Land Purchases                                                    396,234      Bond Proceeds

Eligible Projects                                                   142,133      Bond Proceeds

Redevelopment Plan Amend. & Marketing            16,215      Bond Proceeds

Underground Utility Lines                                      46,388      Bond Proceeds

Entrance Improvements                                       120,000      Bond Proceeds

Park Improvements                                                99,920      Bond Proceeds

Infrastructure Projects/Improvements                 173,583      Bond Proceeds

Total Carver Heights CRA Fund               $    994,944

 

Hwy 441/27 CRA Fund:      

Communications Relocation                           $      50,788      Bond Proceeds

Electric Relocation                                             4,859,937     Bond Proceeds           

Sign Grant Program                                              114,073      Fund Balance                                     

Total Hwy 27/441 CRA Fund                     $ 5,024,798

 

 

Capital Projects Fund:

Runway 13/31 Taxiway A Realign (Airport)   $     313,324    Federal & State Grant, LOOP

Update Airport Signage (Airport)                           128,038    State & General Fund-Fund Balance

Wildlife Assessment (Airport)                                117,536    Federal & General Fund-Fund Balance                            

Obstruction Survey (Airport)                                  24,904      Federal & State Grant, General Fund-

                                                                                                Fund Balance

Security Improvements (Airport)                            25,790     State Grant                 

Security Fencing Design (Airport)                           61,031     State Grant

Transportation (Streets)                                        475,000     Bond Proceeds

Lake Pointe Circle (Streets)                                     33,268     LOOP

Post Design Wildwood Lees Trail (Rec)                    8,964     Recreation Impact Fees

Total Capital Projects Fund                                    $  1,187,855


Electric Fund:

QEI Micro RTU’s                                           $        42,420   Fund Balance

Phase 3 Underground Carver Heights                       58,310   Renewal & Replacement

Sectionalizing Devices                                                        100,000   Renewal & Replacement

Substations                                                              280,702   Renewal & Replacement

College to Radio Road                                         1,724,851    Fund Balance

Hwy 441/27 CRA Relocation                             4,859,937    Hwy 441/27 CRA

Distribution Lines                                               2,025,777    Bond Proceeds

Subdivisions                                                             52,923    Bond Proceeds

Reconducturing                                                      967,564    Bond Proceeds                       

Total Electric Fund                                     $  10,112,484

 

Gas Fund:

Miscellaneous Mains                                                 29,147   Bond Proceeds

Arlington Ridge Main                                              100,000   Bond Proceeds

Water Plant to 470 Main                                      1,772,531   Bond Proceeds

Bentley Ridge                                                            79,445    Developer Contributed

Hidden Harbor                                                          38,728   Developer Contributed

Total Gas Fund                                             $   2,019,851              

 

Water Fund:

CUP #94 Annual Wetlands Monitoring          $        26,561  Fund Balance

FEAT Park Preliminary Engineering Study                 1,125   Fund Balance

Hwy 441 Perkins to Griffin                                       50,427   Bond Proceeds

SR 44 (LRMC/Marina Ext.)                                    250,000   Bond Proceeds

Miscellaneous Mains/ Hydrants                           1,228,645   Bond Proceeds

Highland Lake WTP                                             3,326,340   Bond Proceeds

Miscellaneous Plant & Storage                                            388,726   Bond Proceeds

City Core System                                                       14,457   Bond Proceeds

Total Water Fund                                          $   5,286,281

 

Wastewater Fund (WWT):

Generator Lift Station #84 (General Fund)     $       24,235   Fund Balance

FEAT Park Preliminary Engineering Study                1,125    Fund Balance

WWTF Studies SBR & Pond Liner                          24,684    Fund Balance

Hwy 441/27 Manhole Rehab                                   81,410    Renewal & Replacement

Total Wastewater Fund                               $       131,454

 

Communications Fund:

Net Enforcer & Router                                 $         53,332    Renewal & Replacement        

Hwy 441/27 CRA Relocation                                  50,788    Hwy 441/27 CRA      

Total Communications Fund                    $       104,120     

 

 

Discretionary Sales Tax Fund (LOOP):

Runway 13/31 Taxiway A Realign

(Capital Projects)                                 $          7,206   Fund Balance

Lake Pointe Circle (Capital Projects)                        33,268   Fund Balance

Total Discretionary Sales Tax Fund          $        40,474

 

Recreation Impact Fees Fund:

Post Design Wildwood Lees Trail                 $            8,964   Fund Balance

Total Recreation Impact Fees Fund          $           8,964

 

Options:        

  1. Adopt the attached ordinance amending the fiscal year 2011-12 budget for the General, Stormwater, Greater Leesburg CRA, Carver Heights CRA, Hwy 441/27 CRA, Capital Projects, Electric, Gas, Water, Wastewater, Communications, Discretionary Sales Tax, and Recreation Impact Fees Funds, or

 

  1. Such other action as the City Commission may deem necessary.

 

 

Fiscal Impact

The following funds will increase as seen below:

 

 

FUND

FY 2012

ADOPTED

 

CHANGE

FY 2012

AMENDED

General

22,514,571

745,016

23,259,587

Stormwater

2,162,518

1,884,398

4,046,916

Greater Leesburg CRA

536,977

127,683

664,660

Carver Heights CRA

270,942

994,944

1,265,886

Hwy 441/27 CRA

698,506

5,024,798

5,723,304

Debt Service

1,628,054

-0-

1,628,054

Capital Projects

2,233,500

1,187,855

3,421,355

Electric

75,669,959

10,112,484

85,782,443

Gas

7,814,158

2,019,851

9,834,009

Water

7,957,693

5,286,281

13,243,974

Wastewater

11,530,543

131,454

11,661,997

Communications

1,658,960

104,120

1,763,080

Solid Waste

3,622,991

-0-

3,622,991

Police Pension

1,019,184

-0-

1,019,184

Fire Pension

1,220,868

-0-

1,220,868

General Employees Pension

2,375,000

-0-

2,375,000

Health Insurance

6,203,016

-0-

6,203,016

Workers’ Compensation

625,321

-0-

625,321

Discretionary Sales Tax

1,629,325

40,474

1,669,799

Gas Tax

977,705

-0-

977,705

Police Impact Fees

Recreation Impact Fees

Building Permits

5,800

50,000

435,607

-0-

8,964

-0-

5,800

58,964

435,607

Police Education Receipts

15,000

-0-

15,000

Magnolia Townhomes

                   156,093

                                -0-

                         156,093

Total

$153,012,291

$27,668,322

$180,680,613

 

Submission Date and Time:    1/20/12 11:05 AM____

 

Department: ______________________

Prepared by:  __________________                     

Attachments:  Yes____   No ______

Advertised:   ____Not Required ______                     

Dates:   __________________________                     

Newspapers:

_________________________________                                                    

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. _____JB_________                                     

                              

Deputy C.M. _______________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _________________

 

Project No. ___________________

 

WF No. ______________________

 

Budget  ______________________

 

Available _____________________

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ORDINANCE NO._____________

 

AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AMENDING THE FISCAL YEAR 2011-12 BUDGET FOR THE GENERAL, STORMWATER, GREATER LEESBURG CRA, CARVER HEIGHTS CRA, HWY 441/27 CRA, CAPITAL PROJECTS, ELECTRIC, GAS, WATER, WASTEWATER, COMMUNICATIONS, DISCRETIONARY SALES TAX, AND RECREATION IMPACT FEES FUNDS FOR THE CARRYOVERS FROM FISCAL YEAR 2010-11; AND PROVIDING AN EFFECTIVE DATE.

 

          WHEREAS, the City Commission of the City of Leesburg adopted a budget for Fiscal Year 2011-12 on September 26, 2011, which they felt was in the best interest of the citizens of the City of Leesburg, and

 

            WHEREAS, it is now necessary to amend the current budget for Fiscal Year 2011-12 to provide funds for various projects as adopted at City Commission meetings, and

 

            WHEREAS, such action was not anticipated in the original 2010-11 annual budget;

 

NOW THEREFORE, BE IT ENACTED BY THE PEOPLE OF THE CITY OF LEESBURG, FLORIDA:

 

SECTION I.

Pursuant to Section 200.065, Florida Statutes, and all other applicable laws, the following amounts for use by the various funds during Fiscal Year 2011-12 as reflected below, including all modifications or amendments made during this meeting, are hereby adopted as increases/decreases to the original budget for Fiscal Year 2011-12 for the City of Leesburg, Florida:

 

GENERAL FUND

 

 

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Intergovernmental Revenue

68,677

Other Financing Sources:

 

   Transfers from Other Funds

24,235

   Fund Balance Appropriated

652,104           

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

745,016

 

PROPOSED APPROPRIATIONS

 

General Government

655,305

Public Safety

82,949

Other Uses:

   Transfers to Other Funds

6,762

TOTAL PROPOSED APPROPRIATIONS

745,016

 

 

           

STORMWATER FUND

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Other Financing Sources:

 

   Fund Balance Appropriated

1,884,398

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

1,884,398

 

PROPOSED APPROPRIATIONS

 

Physical Environment

1,884,398

TOTAL PROPOSED APPROPRIATIONS

1,884,398

 

GREATER LEESBURG CRA FUND

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Other Financing Sources:

 

   Fund Balance Appropriated

127,683

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

127,683

 

PROPOSED APPROPRIATIONS

 

Economic Environment

127,683

TOTAL PROPOSED APPROPRIATIONS

127,683

 

CARVER HEIGHTS CRA FUND

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Other Financing Sources:

      Fund Balance Appropriated- Note Proceeds

994,944

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

994,944

 

PROPOSED APPROPRIATIONS

 

Economic Environment

994,944

TOTAL PROPOSED APPROPRIATIONS

994,944

 

Hwy 441/27 CRA FUND

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Other Financing Sources:

 

     Fund Balance Appropriated- Bond Proceeds

4,910,725

     Fund Balance Appropriated

114,073

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

5,024,798

 


 

PROPOSED APPROPRIATIONS

 

Economic Environment

114,073

Other Uses:

  Transfers to Other Funds

4,910,725

TOTAL PROPOSED APPROPRIATIONS

5,024,798

 

CAPITAL PROJECTS FUND

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Intergovernmental Revenue

656,655

Other Financing Sources:

 

     Fund Balance Appropriated- Bond Proceeds

475,000

     Transfers from Other Funds

56,200

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

1,187,855

 

PROPOSED APPROPRIATIONS

 

Transportation

1,178,891

Culture/ Recreation

8,964

TOTAL PROPOSED APPROPRIATIONS

1,187,855

 

ELECTRIC FUND

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Other Financing Sources:

 

       Renewal & Replacement

439,012

       Transfers from other Funds

4,859,937

       Fund Balance Appropriated

1,767,271

       Fund Balance Appropriated- Bond Proceeds

3,046,264

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

10,112,484

 

PROPOSED APPROPRIATIONS

 

Physical Environment

10,112,484

TOTAL PROPOSED APPROPRIATIONS

10,112,484

 

GAS FUND

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Other Sources

118,173

Other Financing Sources:

 

       Fund Balance Appropriated- Bond Proceeds

1,901,678

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

       2,019,851

 

PROPOSED APPROPRIATIONS

 

Physical Environment

2,019,851

TOTAL PROPOSED APPROPRIATIONS

2,019,851

 

 

 

 

 

 

WATER FUND

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Other Financing Sources:

 

     Fund Balance Appropriated

27,686

     Fund Balance Appropriated- Bond Proceeds

5,258,595

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

5,286,281

 

PROPOSED APPROPRIATIONS

 

Physical Environment

5,286,281

TOTAL PROPOSED APPROPRIATIONS

5,286,281

 

WASTEWATER FUND

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Other Financing Sources:

 

       Renewal & Replacement

81,410

       Fund Balance Appropriated

50,044

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

131,454

 

PROPOSED APPROPRIATIONS

 

Physical Environment

24,235

Other Financing Sources:

     Transfers to Other Funds

107,219

TOTAL PROPOSED APPROPRIATIONS

131,454

 

COMMUNICATIONS FUND

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Other Financing Sources:

 

       Transfers from Other Funds

50,788

       Renewal & Replacement

53,332

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

104,120

 

PROPOSED APPROPRIATIONS

 

Physical Environment

104,120

TOTAL PROPOSED APPROPRIATIONS

104,120

 


 

DISCRETIONARY SALES TAX FUND

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Other Financing Sources:

 

        Fund Balance Appropriated

40,474

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

40,474

 

 

DISCRETIONARY SALES TAX FUND (CONT.)

 

PROPOSED APPROPRIATIONS

 

Other Uses:

    Transfers to other Funds

40,474

TOTAL PROPOSED APPROPRIATIONS

40,474

 

RECREATION IMPACT FEES FUND

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Other Financing Sources

 

        Fund Balance Appropriated

8,964

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

8,964

 

PROPOSED APPROPRIATIONS

 

Other Uses:

 

        Transfer to Other Funds

8,964

TOTAL PROPOSED APPROPRIATIONS

8,964

 

ALL FUNDS

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Intergovernmental Revenue

725,332

Other Sources

118,173

Other Financing Sources:

 

     Fund Balance Appropriated- Bond Proceeds

15,592,262

     Fund Balance Appropriated- Note Proceeds

994,944

     Fund Balance Appropriated

4,672,697

     Renewal & Replacement

573,754

     Transfers to Other Funds

4,991,160

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

27,668,322

 

 

ALL FUNDS 

 

PROPOSED APPROPRIATIONS

 

General Government

655,305

Transportation

1,178,891

Economic Environment

1,236,700

Public Safety

82,949

Physical Environment

19,431,369

Culture & Recreation

8,964

Other Uses:

      Transfers to Other Funds

5,074,144

TOTAL PROPOSED APPROPRIATIONS

27,668,322

 

 

 

SECTION II.

 

            This ordinance shall become effective upon its passage and adoption by the Leesburg City Commission in the manner provided by law.

 

 

            PASSED AND ADOPTED at a regular meeting of the City Commission of the City of Leesburg, Florida held on the _____ day of January, 2012.

 

 

 

 

                                                                                                ______________________________

                                                                                                Mayor

 

ATTEST:

 

 

 

______________________________

City Clerk