 |
AGENDA MEMORANDUM
Meeting Date: January 9, 2012
From: Brandy McDaniel, Budget Manager
Subject: Ordinance amending the fiscal year 2011-12 Budget for the General, Stormwater, Greater Leesburg CRA, Carver Heights CRA, Hwy 441/27 CRA, Capital Projects, Electric, Gas, Water, Wastewater, Communications, Discretionary Sales Tax and Recreation Impact Fees Funds for carryovers from fiscal year 2010-11.
Staff recommends adoption of the attached ordinance amending the fiscal year 2011-12 budget for the General, Stormwater, Greater Leesburg CRA, Carver Heights CRA, Hwy 441/27 CRA, Capital Projects, Electric, Gas, Water, Wastewater, Communications, Discretionary Sales Tax, and Recreation Impact Fees Funds for the carryovers from fiscal year 2010-11.
Analysis:
As established in the Budget Policy, adopted September 28, 1998, total appropriations within a fund cannot increase or decrease without formal action by the City Commission.
This budget adjustment includes purchase orders that were issued prior to September 30, 2011, and the amounts were not included in the original budget for 2011-12, as well as projects not completed last fiscal year.
General Fund (G.F.): Funding Source
Audit Fees (Accounting) $ 4,250 Fund Balance
Professional Services for Smartgrid (IT) 1,956 Fund Balance
Website Redesign (IT) 17,960 Fund Balance
System Recovery Annual Maint (IT) 3,000 Fund Balance
Itron Hardware/Software Maint (IT) 4,622 Fund Balance
Firehouse Software Maint (IT) 4,660 Fund Balance
Televent Miner Software License (IT) 35,000 Fund Balance
Byrne Grant- 14 Tasers (PD) 16,621 Federal Grant
Byrne Grant- 10 Tasers (PD) 20,829 Federal Grant
Digital Equipment Grant (PD) 27,388 Federal Grant
State Homeland Security Grant (FD) 3,839 Federal Grant
Miscellaneous Donations (FD) 1,028 Fund Balance
Bunker/Wildland Gear (FD) 13,244 Fund Balance
Generator 7057 Radiator Replacement (Fleet) 9,940 Fund Balance
Generator Lift Station #84 (Fleet) 24,235 Transfer from WWT
Gas Truck F450 (Fleet) 42,237 Fund Balance
Gas Truck (Fleet) 42,237 Fund Balance
Electric Pickup (Fleet) 23,230 Fund Balance
Electric Taurus (2) (Fleet) 36,662 Fund Balance
WWT Truck S-10 (Fleet) 13,132 Fund Balance
Electric Bucket Truck (Fleet) 172,884 Fund Balance
Solid Waste Recycle Truck (Fleet) 170,300 Fund Balance
City Hall Elevator (PW Facilities) 49,000 Fund Balance
Update Airport Signage
(Capital Projects-Airport) 3,201 Fund Balance
Wildlife Assessment
(Capital Projects-Airport) 2,939 Fund Balance
Obstruction Survey
(Capital Projects-Airport) 622 Fund Balance
Total General Fund $ 745,016
Stormwater Fund:
Tally Basin 289,200 Fund Balance
Lake Hollywood 28,618 Fund Balance
Hollywood Outfall 292,145 Fund Balance
Whispering Pines Monitoring 9,748 Fund Balance
Birchwood Design 536,919 Fund Balance
Susan Street Ditch Enclosure 144,848 Fund Balance
Canal WWTP S. Side Ditch 166,970 Fund Balance
Commerce & Industrial St. Ditch 15,950 Fund Balance
Ro Mac Ditch 400,000 Fund Balance
Total Stormwater Fund $ 1,884,398
Greater Leesburg CRA Fund:
Sign Grant Program $ 4,154 Fund Balance
Phase II Streetscape Design 123,529 Fund Balance
Total Greater Leesburg CRA Fund $ 127,683
Carver Heights CRA Fund:
Beecher Street Properties $ 471 Bond Proceeds
Land Purchases 396,234 Bond Proceeds
Eligible Projects 142,133 Bond Proceeds
Redevelopment Plan Amend. & Marketing 16,215 Bond Proceeds
Underground Utility Lines 46,388 Bond Proceeds
Entrance Improvements 120,000 Bond Proceeds
Park Improvements 99,920 Bond Proceeds
Infrastructure Projects/Improvements 173,583 Bond Proceeds
Total Carver Heights CRA Fund $ 994,944
Hwy 441/27 CRA Fund:
Communications Relocation $ 50,788 Bond Proceeds
Electric Relocation 4,859,937 Bond Proceeds
Sign Grant Program 114,073 Fund Balance
Total Hwy 27/441 CRA Fund $ 5,024,798
Capital Projects Fund:
Runway 13/31 Taxiway A Realign (Airport) $ 313,324 Federal & State Grant, LOOP
Update Airport Signage (Airport) 128,038 State & General Fund-Fund Balance
Wildlife Assessment (Airport) 117,536 Federal & General Fund-Fund Balance
Obstruction Survey (Airport) 24,904 Federal & State Grant, General Fund-
Fund Balance
Security Improvements (Airport) 25,790 State Grant
Security Fencing Design (Airport) 61,031 State Grant
Transportation (Streets) 475,000 Bond Proceeds
Lake Pointe Circle (Streets) 33,268 LOOP
Post Design Wildwood Lees Trail (Rec) 8,964 Recreation Impact Fees
Total Capital Projects Fund $ 1,187,855
Electric Fund:
QEI Micro RTU’s $ 42,420 Fund Balance
Phase 3 Underground Carver Heights 58,310 Renewal & Replacement
Sectionalizing Devices 100,000 Renewal & Replacement
Substations 280,702 Renewal & Replacement
College to Radio Road 1,724,851 Fund Balance
Hwy 441/27 CRA Relocation 4,859,937 Hwy 441/27 CRA
Distribution Lines 2,025,777 Bond Proceeds
Subdivisions 52,923 Bond Proceeds
Reconducturing 967,564 Bond Proceeds
Total Electric Fund $ 10,112,484
Gas Fund:
Miscellaneous Mains 29,147 Bond Proceeds
Arlington Ridge Main 100,000 Bond Proceeds
Water Plant to 470 Main 1,772,531 Bond Proceeds
Bentley Ridge 79,445 Developer Contributed
Hidden Harbor 38,728 Developer Contributed
Total Gas Fund $ 2,019,851
Water Fund:
CUP #94 Annual Wetlands Monitoring $ 26,561 Fund Balance
FEAT Park Preliminary Engineering Study 1,125 Fund Balance
Hwy 441 Perkins to Griffin 50,427 Bond Proceeds
SR 44 (LRMC/Marina Ext.) 250,000 Bond Proceeds
Miscellaneous Mains/ Hydrants 1,228,645 Bond Proceeds
Highland Lake WTP 3,326,340 Bond Proceeds
Miscellaneous Plant & Storage 388,726 Bond Proceeds
City Core System 14,457 Bond Proceeds
Total Water Fund $ 5,286,281
Wastewater Fund (WWT):
Generator Lift Station #84 (General Fund) $ 24,235 Fund Balance
FEAT Park Preliminary Engineering Study 1,125 Fund Balance
WWTF Studies SBR & Pond Liner 24,684 Fund Balance
Hwy 441/27 Manhole Rehab 81,410 Renewal & Replacement
Total Wastewater Fund $ 131,454
Communications Fund:
Net Enforcer & Router $ 53,332 Renewal & Replacement
Hwy 441/27 CRA Relocation 50,788 Hwy 441/27 CRA
Total Communications Fund $ 104,120
Discretionary Sales Tax Fund (LOOP):
Runway 13/31 Taxiway A Realign
(Capital Projects) $ 7,206 Fund Balance
Lake Pointe Circle (Capital Projects) 33,268 Fund Balance
Total Discretionary Sales Tax Fund $ 40,474
Recreation Impact Fees Fund:
Post Design Wildwood Lees Trail $ 8,964 Fund Balance
Total Recreation Impact Fees Fund $ 8,964
Options:
- Adopt the attached ordinance amending the fiscal year 2011-12 budget for the General, Stormwater, Greater Leesburg CRA, Carver Heights CRA, Hwy 441/27 CRA, Capital Projects, Electric, Gas, Water, Wastewater, Communications, Discretionary Sales Tax, and Recreation Impact Fees Funds, or
- Such other action as the City Commission may deem necessary.
Fiscal Impact:
The following funds will increase as seen below:
|
FUND |
FY 2012 ADOPTED |
CHANGE |
FY 2012 AMENDED |
|
General |
22,514,571 |
745,016 |
23,259,587 |
|
Stormwater |
2,162,518 |
1,884,398 |
4,046,916 |
|
Greater Leesburg CRA |
536,977 |
127,683 |
664,660 |
|
Carver Heights CRA |
270,942 |
994,944 |
1,265,886 |
|
Hwy 441/27 CRA |
698,506 |
5,024,798 |
5,723,304 |
|
Debt Service |
1,628,054 |
-0- |
1,628,054 |
|
Capital Projects |
2,233,500 |
1,187,855 |
3,421,355 |
|
Electric |
75,669,959 |
10,112,484 |
85,782,443 |
|
Gas |
7,814,158 |
2,019,851 |
9,834,009 |
|
Water |
7,957,693 |
5,286,281 |
13,243,974 |
|
Wastewater |
11,530,543 |
131,454 |
11,661,997 |
|
Communications |
1,658,960 |
104,120 |
1,763,080 |
|
Solid Waste |
3,622,991 |
-0- |
3,622,991 |
|
Police Pension |
1,019,184 |
-0- |
1,019,184 |
|
Fire Pension |
1,220,868 |
-0- |
1,220,868 |
|
General Employees Pension |
2,375,000 |
-0- |
2,375,000 |
|
Health Insurance |
6,203,016 |
-0- |
6,203,016 |
|
Workers’ Compensation |
625,321 |
-0- |
625,321 |
|
Discretionary Sales Tax |
1,629,325 |
40,474 |
1,669,799 |
|
Gas Tax |
977,705 |
-0- |
977,705 |
|
Police Impact Fees Recreation Impact Fees Building Permits |
5,800 50,000 435,607 |
-0- 8,964 -0- |
5,800 58,964 435,607 |
|
Police Education Receipts |
15,000 |
-0- |
15,000 |
|
Magnolia Townhomes |
156,093 |
-0- |
156,093 |
|
Total |
$153,012,291 |
$27,668,322 |
$180,680,613 |
Submission Date and Time: 1/20/12 11:05 AM____
|
Department: ______________________ Prepared by: __________________ Attachments: Yes____ No ______ Advertised: ____Not Required ______ Dates: __________________________ Newspapers: _________________________________ _________________________________ Revised 6/10/04 |
Reviewed by: Dept. Head ________
Finance Dept. _____JB_________
Deputy C.M. _______________ Submitted by: City Manager ___________________ |
Account No. _________________
Project No. ___________________
WF No. ______________________
Budget ______________________
Available _____________________ |
ORDINANCE NO._____________
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AMENDING THE FISCAL YEAR 2011-12 BUDGET FOR THE GENERAL, STORMWATER, GREATER LEESBURG CRA, CARVER HEIGHTS CRA, HWY 441/27 CRA, CAPITAL PROJECTS, ELECTRIC, GAS, WATER, WASTEWATER, COMMUNICATIONS, DISCRETIONARY SALES TAX, AND RECREATION IMPACT FEES FUNDS FOR THE CARRYOVERS FROM FISCAL YEAR 2010-11; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Commission of the City of Leesburg adopted a budget for Fiscal Year 2011-12 on September 26, 2011, which they felt was in the best interest of the citizens of the City of Leesburg, and
WHEREAS, it is now necessary to amend the current budget for Fiscal Year 2011-12 to provide funds for various projects as adopted at City Commission meetings, and
WHEREAS, such action was not anticipated in the original 2010-11 annual budget;
NOW THEREFORE, BE IT ENACTED BY THE PEOPLE OF THE CITY OF LEESBURG, FLORIDA:
SECTION I.
Pursuant to Section 200.065, Florida Statutes, and all other applicable laws, the following amounts for use by the various funds during Fiscal Year 2011-12 as reflected below, including all modifications or amendments made during this meeting, are hereby adopted as increases/decreases to the original budget for Fiscal Year 2011-12 for the City of Leesburg, Florida:
|
GENERAL FUND |
|
|
|
|
|
ESTIMATED REVENUES AND OTHER RECEIPTS |
|
|
Intergovernmental Revenue |
68,677 |
|
Other Financing Sources: |
|
|
Transfers from Other Funds |
24,235 |
|
Fund Balance Appropriated |
652,104 |
|
TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS |
745,016 |
|
|
|
|
PROPOSED APPROPRIATIONS |
|
|
General Government |
655,305 |
|
Public Safety |
82,949 |
|
Other Uses: |
|
|
Transfers to Other Funds |
6,762 |
|
TOTAL PROPOSED APPROPRIATIONS |
745,016 |
|
STORMWATER FUND |
|
|
ESTIMATED REVENUES AND OTHER RECEIPTS |
|
|
Other Financing Sources: |
|
|
Fund Balance Appropriated |
1,884,398 |
|
TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS |
1,884,398 |
|
|
|
|
PROPOSED APPROPRIATIONS |
|
|
Physical Environment |
1,884,398 |
|
TOTAL PROPOSED APPROPRIATIONS |
1,884,398 |
|
|
|
|
GREATER LEESBURG CRA FUND |
|
|
ESTIMATED REVENUES AND OTHER RECEIPTS |
|
|
Other Financing Sources: |
|
|
Fund Balance Appropriated |
127,683 |
|
TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS |
127,683 |
|
|
|
|
PROPOSED APPROPRIATIONS |
|
|
Economic Environment |
127,683 |
|
TOTAL PROPOSED APPROPRIATIONS |
127,683 |
|
|
|
|
CARVER HEIGHTS CRA FUND |
|
|
ESTIMATED REVENUES AND OTHER RECEIPTS |
|
|
Other Financing Sources: |
|
|
Fund Balance Appropriated- Note Proceeds |
994,944 |
|
TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS |
994,944 |
|
|
|
|
PROPOSED APPROPRIATIONS |
|
|
Economic Environment |
994,944 |
|
TOTAL PROPOSED APPROPRIATIONS |
994,944 |
|
|
|
|
Hwy 441/27 CRA FUND |
|
|
ESTIMATED REVENUES AND OTHER RECEIPTS |
|
|
Other Financing Sources: |
|
|
Fund Balance Appropriated- Bond Proceeds |
4,910,725 |
|
Fund Balance Appropriated |
114,073 |
|
TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS |
5,024,798 |
|
|
|
PROPOSED APPROPRIATIONS |
|
|
Economic Environment |
114,073 |
|
Other Uses: |
|
|
Transfers to Other Funds |
4,910,725 |
|
TOTAL PROPOSED APPROPRIATIONS |
5,024,798 |
|
CAPITAL PROJECTS FUND |
|
|
ESTIMATED REVENUES AND OTHER RECEIPTS |
|
|
Intergovernmental Revenue |
656,655 |
|
Other Financing Sources: |
|
|
Fund Balance Appropriated- Bond Proceeds |
475,000 |
|
Transfers from Other Funds |
56,200 |
|
TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS |
1,187,855 |
|
|
|
|
PROPOSED APPROPRIATIONS |
|
|
Transportation |
1,178,891 |
|
Culture/ Recreation |
8,964 |
|
TOTAL PROPOSED APPROPRIATIONS |
1,187,855 |
|
|
|
|
ELECTRIC FUND |
|
|
ESTIMATED REVENUES AND OTHER RECEIPTS |
|
|
Other Financing Sources: |
|
|
Renewal & Replacement |
439,012 |
|
Transfers from other Funds |
4,859,937 |
|
Fund Balance Appropriated |
1,767,271 |
|
Fund Balance Appropriated- Bond Proceeds |
3,046,264 |
|
TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS |
10,112,484 |
|
PROPOSED APPROPRIATIONS |
|
|
Physical Environment |
10,112,484 |
|
TOTAL PROPOSED APPROPRIATIONS |
10,112,484 |
|
|
|
|
GAS FUND |
|
|
ESTIMATED REVENUES AND OTHER RECEIPTS |
|
|
Other Sources |
118,173 |
|
Other Financing Sources: |
|
|
Fund Balance Appropriated- Bond Proceeds |
1,901,678 |
|
TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS |
2,019,851 |
|
|
|
|
PROPOSED APPROPRIATIONS |
|
|
Physical Environment |
2,019,851 |
|
TOTAL PROPOSED APPROPRIATIONS |
2,019,851 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
WATER FUND |
|
|
ESTIMATED REVENUES AND OTHER RECEIPTS |
|
|
Other Financing Sources: |
|
|
Fund Balance Appropriated |
27,686 |
|
Fund Balance Appropriated- Bond Proceeds |
5,258,595 |
|
TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS |
5,286,281 |
|
|
|
|
PROPOSED APPROPRIATIONS |
|
|
Physical Environment |
5,286,281 |
|
TOTAL PROPOSED APPROPRIATIONS |
5,286,281 |
|
|
|
|
WASTEWATER FUND |
|
|
ESTIMATED REVENUES AND OTHER RECEIPTS |
|
|
Other Financing Sources: |
|
|
Renewal & Replacement |
81,410 |
|
Fund Balance Appropriated |
50,044 |
|
TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS |
131,454 |
|
|
|
|
PROPOSED APPROPRIATIONS |
|
|
Physical Environment |
24,235 |
|
Other Financing Sources: |
|
|
Transfers to Other Funds |
107,219 |
|
TOTAL PROPOSED APPROPRIATIONS |
131,454 |
|
|
|
|
COMMUNICATIONS FUND |
|
|
ESTIMATED REVENUES AND OTHER RECEIPTS |
|
|
Other Financing Sources: |
|
|
Transfers from Other Funds |
50,788 |
|
Renewal & Replacement |
53,332 |
|
TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS |
104,120 |
|
|
|
|
PROPOSED APPROPRIATIONS |
|
|
Physical Environment |
104,120 |
|
TOTAL PROPOSED APPROPRIATIONS |
104,120 |
|
|
|
DISCRETIONARY SALES TAX FUND |
|
|
ESTIMATED REVENUES AND OTHER RECEIPTS |
|
|
Other Financing Sources: |
|
|
Fund Balance Appropriated |
40,474 |
|
TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS |
40,474 |
|
|
|
DISCRETIONARY SALES TAX FUND (CONT.) |
|
|
PROPOSED APPROPRIATIONS |
|
|
Other Uses: |
|
|
Transfers to other Funds |
40,474 |
|
TOTAL PROPOSED APPROPRIATIONS |
40,474 |
|
RECREATION IMPACT FEES FUND |
|
|
ESTIMATED REVENUES AND OTHER RECEIPTS |
|
|
Other Financing Sources |
|
|
Fund Balance Appropriated |
8,964 |
|
TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS |
8,964 |
|
|
|
|
PROPOSED APPROPRIATIONS |
|
|
Other Uses: |
|
|
Transfer to Other Funds |
8,964 |
|
TOTAL PROPOSED APPROPRIATIONS |
8,964 |
|
|
|
|
ALL FUNDS |
|
|
ESTIMATED REVENUES AND OTHER RECEIPTS |
|
|
Intergovernmental Revenue |
725,332 |
|
Other Sources |
118,173 |
|
Other Financing Sources: |
|
|
Fund Balance Appropriated- Bond Proceeds |
15,592,262 |
|
Fund Balance Appropriated- Note Proceeds |
994,944 |
|
Fund Balance Appropriated |
4,672,697 |
|
Renewal & Replacement |
573,754 |
|
Transfers to Other Funds |
4,991,160 |
|
TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS |
27,668,322 |
|
|
|
|
|
|
|
ALL FUNDS |
|
|
PROPOSED APPROPRIATIONS |
|
|
General Government |
655,305 |
|
Transportation |
1,178,891 |
|
Economic Environment |
1,236,700 |
|
Public Safety |
82,949 |
|
Physical Environment |
19,431,369 |
|
Culture & Recreation |
8,964 |
|
Other Uses: |
|
|
Transfers to Other Funds |
5,074,144 |
|
TOTAL PROPOSED APPROPRIATIONS |
27,668,322 |
SECTION II.
This ordinance shall become effective upon its passage and adoption by the Leesburg City Commission in the manner provided by law.
PASSED AND ADOPTED at a regular meeting of the City Commission of the City of Leesburg, Florida held on the _____ day of January, 2012.
______________________________
Mayor
ATTEST:
______________________________
City Clerk