AGENDAHED.JPG 


AGENDA MEMORANDUM

 

 

 

Meeting Date:           February 13, 2012

 

From:                          Mike Thornton, Purchasing Manager, For

                                    Ray Sharp, Director Environmental Services and Public Works

 

Subject:                      Resolution authorizing execution of an agreement with Bellomo-Herbert and Company, Inc. for the Downtown Streetscape Project utility relocation design services

 

 

 


Recommendation:

Staff recommends adoption of the resolution authorizing execution of an agreement with Bellomo-Herbert and Company, Inc. for a total amount of $40,147.00.

 

Analysis:

The Greater Leesburg Community Redevelopment Agency (GLCRA) has an agreement with Bellomo-Herbert and Company, Inc. to provide professional design services for the Downtown Streetscape Project (9th Street to 14th Street).  The original agreement was for engineering design for roadway and storm system reconstruction, complete replacement of surface improvements including curbs and sidewalks, signage, landscaping and irrigation, but did not include design services for utilities. 

 

Utility design was not included because it was not known at the time how much, if any utility work would be required for the project.  The utility departments were to be responsible for their own design work.  Presently, the preliminary streetscape design has been completed to a level that the required utility work can be well characterized and sufficient for a scope of utility design services to be developed.

 

The Electric and Gas Utilities will provide their own in-house design services for their respective utilities.  This agreement between the City and Bellomo-Herbert is for design services for the water, reclaimed water and wastewater infrastructure.  There will also be design work for electric outlets and specialty lighting not part of the Electric Utility infrastructure.

 

The dollar amount of this agreement does not trigger the State of Florida statute (CCNA) for the acquisition of professional services.  Therefore, it is acceptable to contract with Bellomo-Herbert as a matter of convenience since the firm is already doing the downtown streetscape design under contract with the GLCRA.

 

Options:

  1. Approve the resolution authorizing the execution of an agreement with Bellomo-Herbert and Company, Inc., or
  2. Such alternative action the Commission may deem approriate. 

 

Fiscal Impact:

These services will be funded from three areas; 1) Water Utility - $13,851.00, 2) Wastewater Utility - $20,756.00, and GLCRA - $5,540.00.  Funds are available in each of these areas for this design work.

 

Submission Date and Time:    2/10/12 1:43 PM___

 

Department:   Public Works_________

Prepared by: _ Mike Thornton________                 

Attachments:  Yes __X__   No ________

Advertised:   ____Not Required __X___                      

Dates:   _                           _____                     

Newspapers____________________           

Revised

 

Reviewed by: Dept. Head ________

Finance  Dept. __________________                                                   

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account:     _043-3099-533.31-30 $13,851: 044-4099-5535.31-30 $20,756 016-6189-559.31-30 $5,540.00__________________

 

Project No_43002, 44002 &Z16001________________

 

WF No.      WF0768114 &WF0768125

 

Budget :     ___________________

 

Available:   ___________________


 

RESOLUTION NO._______________

 

RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH BELLOMO-HERBERT AND COMPANY, INC.  FOR PROFESSIONAL ENGINEERING SERVICES RELATED TO THE DESIGN FOR THE DOWNTOWN STREETSCAPE PROJECT FOR A TOTAL OF $40,147.00; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

THAT the Mayor and City Clerk are hereby authorized to execute an agreement with BELLOMO-HERBERT AND COMPANY, INC. whose address is 833 Highland Avenue, Suite 201, Orlando, FL 32803 for utility relocation design services for the Downtown Streetscape Project.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the 13th day of February, 2012.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

____________________________________

City Clerk