Item No: 5J.

Meeting Date: March 12, 2012

From: Mike Thornton, Purchasing Manager, for

Jimmy Feagle, Deputy Public Works Director

Subject: Purchase request from Fleet Services for the purchase of one new truck with aerial device (bucket truck) from Altec Industries pursuant to ITB 120111 for a total amount of $173,181.00.

Staff Recommendation:

Staff recommends award of bid 120111 and approval of purchase request 43349 to Altec Industries, Inc. for a total amount of $173,181.00.

Analysis:

The Fleet Services division is replacing existing bucket truck #448 assigned to the electric department. The unit to be replaced is a 2001 GMC truck with approximately 5,455 hours of operating time and is in need of replacement. The unit was purchased in January 2001.

Fleet Services prepared specifications for all components of the piece of equipment to be purchased. The components consist of the cab & chassis which is the ‘truck’ part of the equipment. The ‘body’ component is the tool boxes or storage compartments. The aerial platform is generally referred to as the bucket but includes the turntable that attaches to the body as well as the boom that supports and lifts the bucket into the air.

The Purchasing Division previously issued Invitation to Bid (ITB) 110151 on January 31, 2011. On February 22, 2011 four responses to the ITB were received. Staff recommended to commission approval of the purchase to the third lowest bidder Orlando Freightliner. Commission did not approve the bid award or purchase and instructed staff to revise the specifications to be less restrictive in some areas and more specific in others.

On January 12, 2012 the Purchasing Division re-solicited the purchase under ITB 120111. The specifications provided were less restrictive and more specific with regards to the warranty desired. In the original bid, the specifications requested a warranty on major components of the aerial device to be a life time warranty. Only one manufacturer was able to fully meet this requirement. Fleet Services changed the warranty specification to be a minimum 15-year warranty. Vendors were also requested to provide a cost for the 15-year major component warranty. This would allow vendors bidding manufacturers that do not offer a 15-year warranty as standard could provide the 15-year warranty at an additional cost that would be added to the cost of the equipment.

On February 16, 2012 the City received three responses before the 2:00 PM due date and time. The City received one late response via FedEx. The late response is not being considered. The responses received and considered are summarized here.

BID TABULATION SUMMARY

Vendor	Cab & Chassis	Aerial Device	Bid Amount*
Altec Industries	2013 Freightliner M2 106	Altec Industries TA 45 M	$173,181.00
Stamm Manufacturing	2013 Freightliner M2 106	Time Versalift VST47	$176,906.00
Ring Power	2013 International 7400 SFA 4x4	Terex Hi-Ranger TL45M	$178,999.00

*None of the bidders quoted an additional cost specifically for the 15-year warranty.

Fleet Services reviewed the bid responses and has determined the low bidder, Altec Industries, proposed acceptable equipment. Purchasing staff has deemed the low bidder to be both responsive and responsible and therefore recommends the award be made to Altec Industries, Inc.

Options:

1. Approve the purchase request and award of ITB 120111 to Altec Industries, Inc.; or

2. Such alternative action as the Commission may deem appropriate

Fiscal Impact:

Fleet Services budgeted for this purchase in fiscal year 2011. The budgeted amount of $172,884.00 has been rolled forward to the current fiscal year and is available. The purchase cost of $173,181.00 will result in a deficit on this purchase of $297.00. This amount will be made up in savings on other purchases in the fleet equipment replacement account.

Submission Date and Time: 3/9/2012 7:44 PM____

Department: _Public Works/Fleet Services_ Prepared by: _Mike Thornton_________ Attachments: Yes__X_ No ______ Advertised: Yes__Not Required ______ Dates: __January 11, 2012___________ Attorney Review : Yes___ No ____ _________________________________ Revised 6/10/04

Reviewed by: Dept. Head ________ Finance Dept. __________________ Deputy C.M. ___________________ Submitted by: City Manager ___________________

Account No. _001-5110-519.64-13__ Project No. __FLEET___________ WF No. _____WF0690036/003___ Budget _____$172,884.00________ Available ____$172,884.00________