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Item No.                    5.H.1

 

Meeting Date:           March 12, 2012

 

From:                          Bill Wiley, AICP, Community Development Director and

                                    Mike Miller, Planner

 

Subject:                      Resolution establishing the special events venue area for the 16th Annual Leesburg Bikefest

 

 

 


Staff Recommendation: 

Staff requests the City Commission review the proposed special events venue area map for the 16th Annual Leesburg Bikefest and vote to approve a special event venue area.

 

Analysis:

The City of Leesburg and the Leesburg Partnership will be hosting the 16th Annual Leesburg Bikefest on April 27 – 29, 2012.

 

The three day attendance of the event is projected to be as high as approximately 250,000 participants.  Per Chapter 26 – Special Events of the City of Leesburg Code of Ordinances, it is the responsibility of the City Commission to approve the special event venue area of any major special event with an expected attendance of 30,000 participants or more. Additionally, in order to better plan the logistical and emergency services for the event, it is recommended that the City Commission establish an official special event venue area for the 16th Annual Leesburg Bikefest.

 

The event organizer, the Leesburg Partnership is proposing to expand the Bikefest Venue Area for 2012 to include the highlighted areas in red as identified in the venue area map as indentified as Exhibit A and Exhibit B that includes the Gator Harley-Davidson dealership located on U.S. Highway 441.

 

Options:        

1.      Approve the proposed special events venue area maps as identified as Exhibit A &

   Exhibit B.

2.   Other such action as the Commission may deem appropriate.

 

Fiscal Impact:

Because of  the activities proposed in the expanded special events area for the 16th Annual Leesburg Bikefest, it is not likely that an expansion of the special events venue area for 2012 will add any significant fiscal impact to the City of Leesburg.  However, for future years, further expansion of event festivities (i.e. vendors, entertainment, etc.) in the expanded venue area could result in additional needs in services of the City of Leesburg, Lake County and the State of Florida resulting in additional costs for the event organizer and the City of Leesburg.

 

 

 

 

 

Submission Date and Time:    3/9/12 7:44 PM____

 

Department: Community  Development

Prepared by:  Bill Wiley, AICP/Mike Miller, Planner                   

Attachments:         Yes__X_   No ______

Advertised:   ____Not Required ______                     

Dates:   __________________________                     

Attorney Review :       Yes_X_  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head __BW_____

 

Finance  Dept. __________________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _________________

 

Project No. ___________________

 

WF No. ______________________

 

Budget  ______________________

 

Available _____________________

 

 

 

 

 

 


 

 

RESOLUTION NO. ___________

 

A RESOLUTION OF THE CITY OF LEESBURG ESTABLISHING THE SPECIAL EVENTS VENUE AREA FOR THE 16th ANNUAL LEESBURG BIKEFEST TAKING PLACE FROM APRIL 27 THROUGH APRIL 29, 2012 IN THE CITY OF LEESBURG; AND PROVIDING AN EFFECTIVE DATE.   

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

WHEREAS, the 16th Annual Leesburg Bikefest is an annual major special event being held in the City of Leesburg on April 27 – 29, 2012; and

 

WHEREAS, as many as 250,000 attendees from the City of Leesburg, Lake County and all across the country will be attending the event; and 

 

WHEREAS, per the revision in Chapter 26 - Special Events of the Leesburg Code of Ordinances that requires the City Commission to establish a special events venue area for any special event with an expected attendance of 30,000 or more participants; and

 

WHEREAS, in order to enable the City of Leesburg, Lake County and the State of Florida to properly provide logistical and emergency services to ensure the safety and well being of the event’s attendees; and

 

WHEREAS, the City Commission of the City of Leesburg recognizes the need to establish an event boundary area to assist in the provision of the aforementioned requirements and services for the 16th Annual Leesburg Bikefest.

 

NOW, THEREFORE, BE IT RESOLVED by the City Commission of Leesburg, Florida:

 

                  THAT the City of Leesburg does hereby establish the official special event venue area for the 16th Annual Leesburg Bikefest as shown on Exhibits A and B.

 

PASSED AND RESOLVED this 12th day of March 2012, by the City Commission of the City of Leesburg, Florida.

                       

                                                                        _________________________________

                                                                        Mayor

ATTEST:

 

________________________________________

City Clerk                                             

 

 

 

 

 

 

 

 

                                                                                                                                                                                Exhibit A

                                       

            Exhibit B