Item No: 4.C.4.
Meeting Date: March 12, 2012
From: Mike Thornton, Purchasing Manager
Subject: Resolution authorizing execution of an amendment to an existing agreement with General Electric Corporation (GE).
Staff recommends approval of the resolution authorizing execution of the amendment to an existing agreement.
On November 28, 2011 the City Commission approved resolution 8958 authorizing execution of an agreement with the General Electric Corporation for implementation services for AMI and related technologies.
Funds for this work are being provided through grants awarded the City by the Department of Energy (DOE) and the State of Florida Office of Energy (OOE). The grant from the OOE is a flow down grant from DOE. As with most grants, the funding agency reviews all documentation related to the procurement process and the resulting contract(s). The OOE has completed their review of the contract between the City and GE. Attached is the Procurement Monitoring Report presenting the findings of OOE.
This contract amendment is presented to the Commission for consideration in order to clear the findings as requested in the report. These items are general housekeeping items and have no effect on the services to be provided or the cost of the project.
Two items listed in the report but not included in the amendment are the Davis Bacon Act compliance and the Buy American Act certification. This project is not classified as a ‘construction project’ by the Department of Energy. Supporting documentation from DOE is attached. The smart meters and communications infrastructure have also been excluded from the Buy American Act by DOE and confirmed by attached supporting documentation.
All this information and the amendment have been provided to the OOE to clear the findings detailed in the Procurement Monitoring Report.
1. Approve the resolution authorizing the amendment; or
2. Such alternative action as the Commission may deem appropriate
There is no fiscal impact as a result approving this resolution. Not approving the resolution may result in not receiving the State of Florida Office of Energy grant in the amount of $1,240,000.
Department: _Electric Department_______
Prepared by: _Mike Thornton_________
Attachments: Yes__X__ No ______
Advertised: ____Not Required __X___
Attorney Review : Yes___ No ____
Reviewed by: Dept. Head ________
Finance Dept. __________________
Deputy C.M. ___________________
City Manager ___________________
Account No. ___NA____________
Project No. ___________________
WF No. ______________________
RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AMENDMENT TO AN EXISTING AGREEMENT WITH THE GENERAL ELECTRIC CORPORATION FOR AMI IMPLEMENTATION SERVICES; AND PROVIDING AN EFFECTIVE DATE.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:
THAT the Mayor and City Clerk are hereby authorized to execute an amendment to an existing agreement approved by resolution 8958 with GENERAL ELECTRIC CORPORATION whose address is 4200 Wildwood Parkway, 2018-6-4C-11, Atlanta, Georgia 30339-8402, for Implementation Services related to the Advanced Meter Infrastructure and Related Technologies pursuant to Request for Proposal 100372.
THAT this resolution shall become effective immediately.
PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the __12th___ day of __March__ 2012.