Item No: 5I.
Meeting Date: March 26, 2012
From: Bill Wiley, AICP, Community Development Director and
Mike Miller, Planner
Subject: Resolution establishing the special events venue area for the 16th Annual Leesburg Bikefest
Staff requests the City Commission review the proposed special events venue area map for the 16th Annual Leesburg Bikefest and vote to approve a special event venue area.
The City of Leesburg and the Leesburg Partnership will be hosting the 16th Annual Leesburg Bikefest on April 27 – 29, 2012.
The three day attendance of the event is projected to be as high as approximately 250,000 participants. Per Chapter 26 – Special Events of the City of Leesburg Code of Ordinances, it is the responsibility of the City Commission to approve the special event venue area of any major special event with an expected attendance of 30,000 participants or more. Additionally, in order to better plan the logistical and emergency services for the event, it is recommended that the City Commission establish an official special event venue area for the 16th Annual Leesburg Bikefest.
The event organizer, the Leesburg Partnership is proposing to expand the Bikefest Venue Area for 2012 to include the highlighted areas in red as identified in the venue area map as indentified as Exhibit A and Exhibit B that includes the Gator Harley-Davidson dealership located on U.S. Highway 441.
1. Approve the proposed special events venue area maps as identified as Exhibit A &
2. Other such action as the Commission may deem appropriate.
Because of the activities proposed in the expanded special events area for the 16th Annual Leesburg Bikefest, it is not likely that an expansion of the special events venue area for 2012 will add any significant fiscal impact to the City of Leesburg. However, for future years, further expansion of event festivities (i.e. vendors, entertainment, etc.) in the expanded venue area could result in additional needs in services of the City of Leesburg, Lake County and the State of Florida resulting in additional costs for the event organizer and the City of Leesburg.
Department: Community Development
Prepared by: Bill Wiley, AICP/Mike Miller, Planner
Attachments: Yes__X_ No ______
Advertised: ____Not Required ______
Attorney Review : Yes_X_ No ____
Reviewed by: Dept. Head __BW_____
Finance Dept. __________________
Deputy C.M. ___________________
City Manager ___________________
Account No. _________________
Project No. ___________________
WF No. ______________________
RESOLUTION NO. ___________
A RESOLUTION OF THE CITY OF LEESBURG ESTABLISHING THE SPECIAL EVENTS VENUE AREA FOR THE 16th ANNUAL LEESBURG BIKEFEST TAKING PLACE FROM APRIL 27 THROUGH APRIL 29, 2012 IN THE CITY OF LEESBURG; AND PROVIDING AN EFFECTIVE DATE.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY
WHEREAS, the 16th Annual Leesburg Bikefest is an annual major special event being held in the City of Leesburg on April 27 – 29, 2012; and
WHEREAS, as many as 250,000 attendees from the City of Leesburg, Lake County and all across the country will be attending the event; and
WHEREAS, per the revision in Chapter 26 - Special Events of the Leesburg Code of Ordinances that requires the City Commission to establish a special events venue area for any special event with an expected attendance of 30,000 or more participants; and
WHEREAS, in order to enable the City of Leesburg, Lake County and the State of Florida to properly provide logistical and emergency services to ensure the safety and well being of the event’s attendees; and
WHEREAS, the City Commission of the City of Leesburg recognizes the need to establish an event boundary area to assist in the provision of the aforementioned requirements and services for the 16th Annual Leesburg Bikefest.
NOW, THEREFORE, BE IT RESOLVED by the City
THAT the City of Leesburg does hereby establish the official special event venue area for the 16th Annual Leesburg Bikefest as shown on Exhibits A and B.
PASSED AND RESOLVED this 26th day of March 2012, by the City Commission of the City of Leesburg, Florida.