Description: AGENDAHED.JPG

Item No:                    4.B.2.


Meeting Date:           April 23, 2012


From:                          Mike Thornton, Purchasing Manager, for

                                    Stan Carter, Director Information Technology


Subject:                      Purchase request 44607 for the purchase of desktop computers from Hewlett Packard Company for a total amount of $47,440.80.



Staff Recommendation:

Staff recommends approval of purchase request 44607 by Information Technology for the purchase of desktop computers from Hewlett Packard Company (HP) for a total cost of $47,440.80



This request is for the purchase of eighty (80) desktop computers to replace existing equipment.  The computers to be replaced are on average seven (7) years old.  The most recent large purchase of desktop computers was in December 2009 when the purchase of 140 units was approved by Commission.


This purchase is for the computer only.  Monitors will be reused and do not need to be replaced at this time.  Software licenses will be transferred from the existing computers to the new ones.  The purchase of this equipment comes with the HP 3-3-3 (parts/labor/next business day on-site) warranty.




Unit Price

Extended Cost

XL506AV - HP Compaq 6200 Pro Small Form Factor

80 each





This purchase is being made using the State of Florida information technology purchase agreement 250-040-08-1 available to municipal government agencies.  And confirmed by HP quote number 7479653-3 dated April 4, 2012.



1.  Approve the purchase request to Hewlett Packard Company for a total amount of $47,440.80; or

2.  Such alternative action as the Commission may deem appropriate



Fiscal Impact: 

The total purchase cost of $47,440.80 will be funded with $15,000.00 which is available in the current fiscal year and $35,000.00 which was available in FY 2011.  The $35,000.00 will require a budget adjustment to roll the funds to the current year.


Submission Date and Time:    4/23/2012 9:18 AM____


Department: _Information Technology___

Prepared by:  _Mike Thornton________                     

Attachments:         Yes____   No __X___

Advertised:   ____Not Required __X___                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____



Revised 6/10/04


Reviewed by: Dept. Head ________


Finance  Dept. __________________                                     


Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________


Account No. _001-1633-513.51-81___


Project No. ___________________


WF No. ______________________


Budget  _____$15,000.00_________


Available ____$50,000.00_________