Description: AGENDAHED.JPG

Item No:                    4.B.1.


Meeting Date:           May 14, 2012


From:                          Mike Thornton, Purchasing Manager, for

                                    Paul Kalv, Electric Utility Director


Subject:                      Purchase request for $75,000.00 to C.W. Roberts Contracting, Inc. for resurfacing the Electric Department Municipal Operations Center



Staff Recommendation:

Staff recommends approval of purchase request to C.W. Roberts Contracting, Inc. (CWR) for $75,000.00.



The City has an existing FY 2012 fixed unit price agreement for street resurfacing and paving with CWR established in accordance with resolution 8978.  Each year the Public Works Department identifies locations which require resurfacing and paving and lists locations based on need and funds availability.


The Electric Department has funds budgeted in the current fiscal year for asphalt resurfacing within the Municipal Operations Center (MOC) on Griffin Road.  Staff recommends the existing resurfacing agreement with CWR be used to accomplish this work.


The pricing for this work is based on the fixed unit price agreement between the City and CWR as reflected by the attached written quotation.  Pricing is based on 841 tons of asphalt at $83 per ton ($69,803) and milling at a lump sum price of $5,197.



1.  Approve purchase request to C.W. Roberts Contracting, Inc. for $75,000.00; or

2.  Such alternative action as the Commission may deem appropriate


Fiscal Impact: 

The Electric Department has $60,000.00 budged for this specific purpose.  They have identified an additional $15,000.00 in the Operating budget for the total $75,000.00.


Submission Date and Time:    5/10/2012 2:57 PM____


Department:    Electric_____

Prepared by: _ Terry Pollard________                 

Attachments:  Yes __X__   No _______

Advertised:   ____Not Required __X___                     

Dates:   _                           _____                     

Attorney Review :       Yes___  No __X__ 


Revised 6/10/04


Reviewed by: Dept. Head ________

Finance  Dept. __________________                                                   

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________


Account:      ___041-1062-531-4625___


Project No.  ___415880___________


WF No.        ____NA_____________


Budget :       ____$75,000__________                      


Available:     ____$75,000__________