Item No: 4.B.1.

Meeting Date: May 14, 2012

From: Mike Thornton, Purchasing Manager, for

Paul Kalv, Electric Utility Director

Subject: Purchase request for $75,000.00 to C.W. Roberts Contracting, Inc. for resurfacing the Electric Department Municipal Operations Center

Staff Recommendation:

Staff recommends approval of purchase request to C.W. Roberts Contracting, Inc. (CWR) for $75,000.00.

Analysis:

The City has an existing FY 2012 fixed unit price agreement for street resurfacing and paving with CWR established in accordance with resolution 8978. Each year the Public Works Department identifies locations which require resurfacing and paving and lists locations based on need and funds availability.

The Electric Department has funds budgeted in the current fiscal year for asphalt resurfacing within the Municipal Operations Center (MOC) on Griffin Road. Staff recommends the existing resurfacing agreement with CWR be used to accomplish this work.

The pricing for this work is based on the fixed unit price agreement between the City and CWR as reflected by the attached written quotation. Pricing is based on 841 tons of asphalt at $83 per ton ($69,803) and milling at a lump sum price of $5,197.

Options:

1. Approve purchase request to C.W. Roberts Contracting, Inc. for $75,000.00; or

2. Such alternative action as the Commission may deem appropriate

Fiscal Impact:

The Electric Department has $60,000.00 budged for this specific purpose. They have identified an additional $15,000.00 in the Operating budget for the total $75,000.00.

Submission Date and Time: 5/10/2012 2:57 PM____

Department: Electric_____ Prepared by: _ Terry Pollard________ Attachments: Yes __X__ No _______ Advertised: ____Not Required __X___ Dates: _ _____ Attorney Review : Yes___ No __X__ Revised 6/10/04

Reviewed by: Dept. Head ________ Finance Dept. __________________ Deputy C.M. ___________________ Submitted by: City Manager ___________________

Account: ___041-1062-531-4625___ Project No. ___415880___________ WF No. ____NA_____________ Budget : ____$75,000__________ Available: ____$75,000__________