Description: AGENDAHED.JPG

Item No: 4.C.1.

 

Meeting Date: May 14, 2012

 

From: Mike Thornton, Purchasing Manager

 

Subject: Resolution authorizing execution of a construction services agreement with C.W. Roberts Contracting, Inc. for mitigated wetland removal at the Leesburg International Airport

 

 


Staff Recommendation:

Staff recommends approval of the resolution authorizing execution of the agreement for mitigated wetland removal and award of the bid to C.W. Roberts Contracting, Inc. for a total amount of $128,732.00.

 

Analysis:

The City of Leesburg was awarded Federal Aviation Administration (FAA) and Florida Department of Transportation (FDOT) funding for mitigated wetland removal at the Leesburg International Airport. The project involves clearing, filling, and grading of an existing wetland which impacts the realignment project for taxiway A that serves runway 3-21.

The City executed a task order with Hanson Professional to provide engineering design and specifications for the construction services related to the mitigated wetland removal.

 

Procurement Analysis:

On February 20, 2012, the Purchasing Division issued Invitation to Bid 120031 requesting interested and qualified parties to submit bids on the project. On March 22, 2012, three bid responses were received and are summarized here for your review.

 

SUMMARY OF BIDS

Vendor Name

Total Bid

C.W. Roberts Contracting, Inc. Wildwood, FL

$128,732.00

Beesley Construction Company, LLC Leesburg, FL

$152,714.00

R & E Site Development, Inc. Lake Butler, FL

$195,893.00

 

Purchasing Staff, as well as, the engineer of record have evaluated the bids received. C.W. Roberts Contracting, Inc. (CWR) has been deemed the lowest responsible and responsive bidder. A recommendation of award letter from the engineer of record, Hanson Professional Services Inc. is attached for your reference.

 

 

Options:

1. Approve the resolution authorizing execution of the agreement and award of the bid to

C.W. Roberts Contracting, Inc.; or

2. Such alternative action as the Commission may deem appropriate.

 

Fiscal Impact:

The total cost or share to the City for this project will be $3,218.30. The project is funded by the FAA (95%) $122,295.40, FDOT (2.5%) $3,218.30, and the City (2.5%) $3,218.30. The City will make payments for work performed and receive reimbursement from the funding agencies following completion and closeout of the project.

 

Submission Date and Time: 5/10/2012 2:57 PM____

 

Department: _Airport_________________

Prepared by: _Mike Thornton__________

Attachments: Yes _X_ No ______

Advertised: Yes__ Not Required ______

Dates: February 19, 2012____________

Attorney Review : Yes___ No ____

_________________________________

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance Dept. ___________________

Deputy C.M. _____________________

Submitted by:

City Manager _____________________

 

Account No. __031-1821-542-6310__

 

Project No. ___310018___________

 

WF No. _____0301479/10__________

 

Budget _____ $313,324.00_________

 

Available ___ $224,543.00_____

 

 

 


 

RESOLUTION NO._______________

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH C.W. ROBERTS CONTRACTING, INC. FOR MITIGATED WETLAND REMOVAL AT THE LEESBURG INTERNATIONAL AIRPORT FOR A TOTAL COST OF $128,732.00; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

THAT the Mayor and City Clerk are hereby authorized to execute an agreement with C.W. ROBERTS CONTRACTING, INC. whose address is 3372 CAPITAL CIRCLE, TALLAHASSEE, FLORIDA, 32308 for mitigated wetland removal construction services at the Leesburg International Airport pursuant to Invitation to Bid 120031.

 

THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the __14th____ day of __May,_______ 2012.

 

 

 

__________________________

Mayor

 

ATTEST:

 

 

____________________________________

City Clerk