Description: AGENDAHED.JPG

Item No:                    4.C.1.

 

Meeting Date:           June 11, 2012

 

From:                          Mike Thornton, Purchasing Manager, for

                                    Jimmy Feagle, Public Works Deputy Director

 

Subject:                      Resolution authorizing execution of a fixed unit price agreement with Otto Environmental Systems (NC), LLC for poly mobile refuse containers and approving the purchase of 504 containers

 

 


Recommendation:

Staff recommends approval of the resolution authorizing execution of an annual fixed unit price agreement with the Otto Environmental Systems (NC), LLC for the purchase of poly mobile refuse containers.  Staff further recommends approval of the purchase of 504 containers for a total of $23,214.24.

 

Analysis:

The Solid Waste Division of Public Works budgets annually for the purchase of new poly refuse containers and repair parts.  The carts purchased must meet specifications in order to work with our garbage trucks, both manual and automated.

 

On March 12, 2012, the Purchasing Division issued Invitation to Bid 120161 for poly mobile refuse containers.  On March 27, 2012, three (3) bids providing fixed unit prices were received and are summarized here.

 

                                  BIDDER NAME:

Otto Environmental

Cascade Engineering

Rehig Pacific

Item #

Item Description

Bid Unit Price

Bid Unit Price

Bid Unit Price

1.0

Individual Container Price

     1.1

90 - 100 Gallon

$46.06

$56.57

$49.00

     1.2

60 - 70   Gallon

$38.49

$48.72

$44.00

     1.3

30 - 45   Gallon

$33.47

$42.72

$40.00

2.0

Truck Load Quantities

     2.1

90 - 100 Gallon

$46.06 (504 ea)

$49.57  (522 ea)

$48.00  (486 ea)

     2.2

60 - 70   Gallon

$38.49  (720 ea)

$41.72  (720 ea)

$43.00  (648 ea)

     2.3

30 - 45   Gallon

$33.47(1,050 ea)

$35.72  (1,080 ea)

$39.00  (1,080 ea)

 

Otto Environmental provides poly mobile refuse carts under similar contract awards from the cities of Clermont (10,000 carts), Apopka (26,000 carts), Ocoee (26,000 carts), and Tampa (70,000 carts).  The Solid Waste Division Manager has contacted the City of Clermont and confirmed the containers have performed well.

The Purchasing Division has deemed Otto Environmental Systems (NC), LLC the lowest responsive and responsible bidder.

 

Options:

1.  Approve execution of the agreement with Otto Environmental Systems (NC), LLC or

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact: 

Funding is budgeted and available for the estimated annual cost of $30,000.00 for FY 2012 in the account listed below.

 

Submission Date and Time:    6/7/2012 11:29 AM____

 

Department:    Public Works___________

Prepared by:  Terry Pollard____________                    

Attachments:         Yes____   No __X____

Advertised:     _ Not Required ___ X___                     

Dates: ______________________

Attorney Review :       Yes___  No __X__

                                                

________________________________        

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. ___________________                                     

                              

Deputy C.M. ____________________

Submitted by:

City Manager ___________________

 

Account No. _046-5143-534.52-10   __ 

 

Project No. ___________________

 

WF No. ____________________

 

Budget  _____$30,000.00_________

 

Available ____$30,000.00_________

 


 

RESOLUTION NO._______________

 

 

RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING EXECUTION OF A FIXED UNIT PRICE AGREEMENT WITH OTTO ENVIRONMENTAL SYSTEMS (NC), LLC FOR POLY MOBILE REFUSE CONTAINERS  PURSUANT TO INVITATION TO BID 120161; AND PROVIDING AN EFFECTIVE DATE.

 

 

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement  with OTTO ENVIRONMENTAL SYSTEMS (NC), LLC, whose address is 12700 General Drive, Charlotte, NC 28273 for Poly Mobile Refuse Containers pursuant to Invitation to Bid 120161.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _11th_ day of __June__ 2012.

 

 

 

                                                                            _______________________________

                                                                             Mayor

 

 

ATTEST:

 

 

____________________________________

City Clerk