Item No: 4.C.2.

Meeting Date: June 11, 2012

From: Mike Thornton, Purchasing Manager, for

Paul Kalv, Electric Utility Director

Subject: Resolution authorizing execution of Task Order No. 3 with KEMA, Inc. for professional services in support of the Department of Energy (DOE) grant reporting.

Staff Recommendation:

Staff recommends approval of the resolution authorizing execution of Task Order No. 3 for professional services in support of reporting for the DOE grant to KEMA, Inc. for an amount not to exceed $70,000.00.

Analysis:

The DOE grant contract award requires the City to have a Metrics and Benefits Reporting Plan (MBRP). The City has created this document. The document describes a Metrics and Benefits Reporting Plan (MBRP) that Leesburg staff will use to:

• Identify, track, and report smart grid project objectives
• Identify key asset deployment milestones
• Build and impact metrics to track activities, costs, and benefits
• Collect data
• Aggregate data and analyze methods of baseline data
• Possibly create innovation in the marketplace
• Collaborate and interact with the DOE

Now that the project is in full implementation, it is time to identify and begin gathering a set of baseline information that will be used to communicate the metrics of the project to the DOE.

KEMA, Inc., as the technology coach, is qualified to perform these services. Task Order No. 3 under the master agreement will authorize KEMA to perform these services with the City. KEMA will create the baseline metrics and data. City staff will then continue reporting on these metrics to the DOE as the project continues forward.

Options:

1. Approve the resolution authorizing execution of Task Order No. 3 with KEMA, Inc.; or

2. Such alternative action as the Commission may deem appropriate

Fiscal Impact:

This is a necessary expense to allow the Electric department to meet DOE reporting requirements. Funds for these services will be covered by the Electric operating budget. This is an eligible expense under the DOE grant but was not specifically identified in the Smartgrid plan. If funds are available at the close of the project this expense could be sent to DOE for reimbursement.

Submission Date and Time: 6/7/2012 11:29 AM____

Department: _Electric Department______ Prepared by: _Mike Thornton________ Attachments: Yes__X__ No ______ Advertised: ____Not Required _X___ Dates: __________________________ Attorney Review : Yes___ No ____ _________________________________ Revised 6/10/04

Reviewed by: Dept. Head ________ Finance Dept. __________________ Deputy C.M. ___________________ Submitted by: City Manager ___________________

Account No. _041-1070-531-3410___ Project No. __SMARTG_________ WF No. ______________________ Budget ______________________ Available _____________________

RESOLUTION NO._______________

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE TASK ORDER NO. 3 WITH KEMA, INC. FOR PROFESSIONAL SERVICES PROVIDING METRICS AND BENEFITS REPORTING TO THE DEPARTMENT OF ENERGY IN SUPPORT OF THE AMI GRANT AWARD FOR A COST NOT TO EXCEED $70,000.00; AND PROVIDING AN EFFECTIVE DATE.

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

THAT the Mayor and City Clerk are hereby authorized to execute an agreement with KEMA, INC. whose address is 67 South Bedford Street, Suite 201E Burlington, MA 01803 for professional services related to DOE Metrics and Benefits Reporting Plan (MBRP) (give the bid or RFP number if applicable.

THAT this resolution shall become effective immediately.

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the __11th__ day of __June__ 2012.

________________________________

Mayor

ATTEST:

____________________________________

City Clerk