Item No: 4.C.2.
Meeting Date: June 11, 2012
From: Mike Thornton, Purchasing Manager, for
Paul Kalv, Electric Utility Director
Subject: Resolution authorizing execution of Task Order No. 3 with KEMA, Inc. for professional services in support of the Department of Energy (DOE) grant reporting.
Staff recommends approval of the resolution authorizing execution of Task Order No. 3 for professional services in support of reporting for the DOE grant to KEMA, Inc. for an amount not to exceed $70,000.00.
The DOE grant contract award requires the City to have a Metrics and Benefits Reporting Plan (MBRP). The City has created this document. The document describes a Metrics and Benefits Reporting Plan (MBRP) that Leesburg staff will use to:
Now that the project is in full implementation, it is time to identify and begin gathering a set of baseline information that will be used to communicate the metrics of the project to the DOE.
KEMA, Inc., as the technology coach, is qualified to perform these services. Task Order No. 3 under the master agreement will authorize KEMA to perform these services with the City. KEMA will create the baseline metrics and data. City staff will then continue reporting on these metrics to the DOE as the project continues forward.
1. Approve the resolution authorizing execution of Task Order No. 3 with KEMA, Inc.; or
2. Such alternative action as the Commission may deem appropriate
This is a necessary expense to allow the Electric department to meet DOE reporting requirements. Funds for these services will be covered by the Electric operating budget. This is an eligible expense under the DOE grant but was not specifically identified in the Smartgrid plan. If funds are available at the close of the project this expense could be sent to DOE for reimbursement.
Department: _Electric Department______
Prepared by: _Mike Thornton________
Attachments: Yes__X__ No ______
Advertised: ____Not Required _X___
Attorney Review : Yes___ No ____
Reviewed by: Dept. Head ________
Finance Dept. __________________
Deputy C.M. ___________________
City Manager ___________________
Account No. _041-1070-531-3410___
Project No. __SMARTG_________
WF No. ______________________
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE TASK ORDER NO. 3 WITH KEMA, INC. FOR PROFESSIONAL SERVICES PROVIDING METRICS AND BENEFITS REPORTING TO THE DEPARTMENT OF ENERGY IN SUPPORT OF THE AMI GRANT AWARD FOR A COST NOT TO EXCEED $70,000.00; AND PROVIDING AN EFFECTIVE DATE.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:
THAT the Mayor and City Clerk are hereby authorized to execute an agreement with KEMA, INC. whose address is 67 South Bedford Street, Suite 201E Burlington, MA 01803 for professional services related to DOE Metrics and Benefits Reporting Plan (MBRP) (give the bid or RFP number if applicable.
THAT this resolution shall become effective immediately.
PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the __11th__ day of __June__ 2012.