Item No: 4.B.1.
Meeting Date: June
11, 2012
From: Mike
Thornton, Purchasing Manager, for
Jimmy
Feagle, Deputy Public Works Director
Subject: Ratification
of City Manager purchase approval for additional work on the reconstruction of
Spartan Avenue
Staff Recommendation:
Staff
recommends ratification of City Manager approval for additional construction
services work on the reconstruction of Spartan Avenue in the amount of
$8,856.00 for a total construction services cost of $29,536.00.
Analysis:
City
Manager approval of the additional work was required as the contractor was
already mobilized and on-site reconstructing the originally contracted section
of roadway. Delaying authorization of
the additional work would have resulted in additional costs for remobilization.
The
Streets Division evaluated Spartan Avenue based on citizen concerns of the
condition of the roadway. Staff determined
a partial base failure had occurred causing the road surface to begin
failing. Removal of segments of the road
base will be sufficient to adequately bring the road back to a condition that will
extend the road life cycle of 15 years.
The
Streets Division prepared a scope of work and solicited bids for the reconstruction. The scope of work included removal and
replacement of 570 square yards of existing asphalt and clay road base. The contractor will use standard Florida
Department of Transportation (FDOT) construction standards for the rebuild of
the roadway.
Quotes
for the originally awarded work were received from three companies and are
summarized below.
|
Company
Name - Location |
Quoted
Price |
|
Beesley
Construction Co. LLC – Leesburg |
$20,680.00 |
|
Paqco
Inc. – Leesburg |
$21,260.00 |
|
CW
Roberts - Wildwood |
$25,376.00 |
Heavy
equipment activity on the road during reconstruction caused another section of
the road base and surface to fail. An
additional 503 square yards of work will cost $8,856.00. This will bring the cost of the project to
$29,536.00.
Options:
1. Ratify City Manager approval of the
additional work; or
2. Such alternative action as the Commission may
deem appropriate
Fiscal
Impact:
The
additional $8,856.00 is available in current General Fund Streets budget. Because of the base failure of the road, the
nature of the project became reconstruction rather than repair. The project will need to be moved to the
Capital Projects Streets division. A
budget adjustment will be necessary to move the full amount or $29,536.00 from
the General Fund to the Capital Projects Fund.
Submission Date and Time: 6/7/2012 11:29 AM____
|
Department: _Public Works / Streets____ Prepared
by: _Mike Thornton________ Attachments: Yes____ No __X___ Advertised: ____Not Required __X___ Dates: __________________________ Attorney
Review : Yes___ No ____ _________________________________ Revised 6/10/04 |
Reviewed by: Dept. Head ________ Finance Dept. __________________ Deputy
C.M. ___________________ Submitted
by: City Manager ___________________
|
Account
No. _031-5112-541.6310__ Project
No. __310051____________ WF No. _____WF0743894/2_____ Budget _____$528,000.00_______ Available
____$0.00_____________ |