Item No: 5E.

Meeting Date: June 11, 2012

From: Mike Thornton, Purchasing Manager, for

J. Douglas Drymon, Deputy City Manager

Subject: Resolutions related to the Airfield Lighting Upgrade Project at the Leesburg International Airport

Staff Recommendation:

Staff recommends approval of both the Florida Department of Transportation (FDOT) Joint Participation Agreement (JPA) and Task Order No. 7 with Hanson Professional Services for engineering services related to the Airfield Lighting Upgrade covered by the FDOT JPA.

Analysis:

The Leesburg International Airport work program for FY 2011/2012 includes a project to upgrade the airfield lighting facilities to current Federal Aviation Administration (FAA) and FDOT standards and specifications. The existing lighting systems on a 5,000 foot section of runway 13/31, taxiway A and taxiway K are in poor condition and require time-consuming and costly maintenance. During the summer months, maintenance on these sections increases due to lightening strikes. The wiring and small electric transformers are direct buried and are extremely susceptible to failure from lightening strikes and the elements.

Upgrades to the System will include a counter-poise grounding system, buried conduit will be installed for wiring and individual transformers will be placed in below ground water tight enclosures. The lighting fixtures will also be upgrade to more efficient and longer lasting light emitting diode (LED) lights. This will reduce power consumption for airfield lighting.

The airfield lighting upgrade was split-up into two (2) phases. Phase I upgraded the lighting on runway 3/21, taxiway B and taxiway J. This work was completed in January 2010 at a total construction cost of $389,225.18.

The work to be performed under this current JPA will complete the master project. All airfield lighting will meet FAA and FDOT standards for airfield lighting.

Item One

The first resolution staff recommends for approval is the execution of a Joint Participation Agreement with FDOT. The available funding in the JPA for this project is $525,000.00. The funding split is 80% ($420,000.00) FDOT and 20% ($105,000.00) City.

The amount currently authorized to be spent by the City is $40,632.00. This is the amount of the professional services scope of work covered under Task Order No. 7 with Hanson Professional Services.

Once the design-build criteria package is completed by Hanson, the construction portion of the project will be put out to bid. When a contractor is identified for award, an amendment to the JPA will be submitted to authorize spending the remaining funds available under the JPA.

Item Two

The second resolution staff recommends for approval is the execution of Task Order No. 7 with Hanson Professional Services, Inc.

The City of Leesburg has an existing Continuing Services Master Agreement for professional engineering services with Hanson Professional Services, Inc. This agreement was formed pursuant to Request for Qualifications (RFQ) 100113 and was executed following City Commission approval of Resolution 8641 on April 26, 2010.

Options:

1. Approve both resolutions as recommended as the second is dependent on the first; or

2. Such alternative action as the Commission may deem appropriate

Fiscal Impact:

The estimated cost of this project is $525,000.00. Funds for this work are included in the current airport capital budget. The funding breakdown is as follows:

· $420,000.00 - FDOT (80%)

· $105,000.00 - City of Leesburg (20%)

Submission Date and Time: 6/7/2012 11:30 AM____

Department: _Airport_______________ Prepared by: _Mike Thornton_______ Attachments: Yes____ No __X___ Advertised: ____Not Required ___X__ Dates: __________________________ Attorney Review : Yes___ No ____ _________________________________ Revised 6/10/04

Reviewed by: Dept. Head ________ Finance Dept. __________________ Deputy C.M. ___________________ Submitted by: City Manager ___________________

Account No. _001-1821-542.63-10__ Project No. __310018____________ WF No. ____WF743886 / 001_____ Budget ____$600,000.00_________ Available ___$600,000.00_________