Description: AGENDAHED.JPG

Item No:††††††† ††††††††††† 4.B.1.


Meeting Date:†††††††††† May 29, 2012


From:††††††††††††††††††††††††† Mike Thornton, Purchasing Manager, for

††††††††††††††††††††††††††††††††††† Jimmy Feagle, Deputy Director Public Works


Subject:††††††††††††††††††††† Purchase request 44585 by the Public Works Department for the purchase of lift station remote telemetry units from the Sanders Company, Inc.



Staff Recommendation:

Staff recommends approval of a purchase request by the Public Works Department/Wastewater Division for the purchase of three lift station remote telemetry units and six new lift station retrofit kits to the Sanders Company, Inc. for a total amount of $49,782.00.



The Remote Telemetry Units (RTU) are used to monitor what is happening at individual lift stations within the Leesburg wastewater system.The RTUs transmit the data collected to the wastewater Supervisory Control and Data Acquisition (SCADA).Wastewater operators can then respond to events requiring a response.Without the RTUs, the data cannot be reported back to the operators.


The nine Remote Telemetry Units (RTUís), (three new units and six retrofit kits) will be installed by City forces.The three new RTUís will be installed at lift stations within Highland Lakes that currently does not have remote monitoring.The remaining six new RTU retrofit kits will be used to retrofit obsolete D620I controllers at existing lift stations.


This is a single source purchase, as Sanders Company, Inc. is the exclusive designer and provider of the SCI-TEXT product line.A letter of sole source provider has been provided by Sanders Company, Inc. and is attached for reference.



1.Approve the purchase to Sanders Company, Inc. for $49,782.00, or

2.Such alternative action as the Commission may deem appropriate


Fiscal Impact:

The purchase cost of $49,782.00 will be funded by $50,000.00 that is specifically budgeted for this purchase in the current fiscal year.


Submission Date and Time:††† 5/24/2012 4:13 PM____

Department:††† Public Works___________

Prepared by:Terry Pollard____________††††††††††††††††††††

Attachments:†††††††† Yes____†† No __X____

Advertised:†††† _ Not Required ___ X___†††††††††††††††††††††

Dates: ______________________

Attorney Review :†††††† Yes___No __X__



Revised 6/10/04


Reviewed by: Dept. Head ________


FinanceDept. ___________________†††††††††††††††††††††††††††††††††††

†††††††††††††† ††††††††††††††

Deputy C.M. ____________________

Submitted by:

City Manager ___________________


Account No. _044-4099-535.64-10 ††††__


Project No. __440002____________


WF No. _____WF0779526/001_____




Available ____$50,000.00_________