Item No: 4.C.3.
Meeting Date: May 29, 2012
From: Doug Drymon, Deputy City Manager
Subject: Resolution authorizing execution of Amendment No. 1 to Task Order No. 5 with Hanson Professional Services, Inc. for Security Fence Design, Bidding and Construction Phase Services at Leesburg International Airport.
Staff recommends approval of Amendment No. 1 to Task Order No. 5 with Hanson Professional Services, Inc.
The City Commission previously authorized execution of Task Order No. 5 with Hanson Professional Services for the purpose of undertaking a comprehensive assessment of security fencing requirements at Leesburg International Airport. Funding for this study is coming from a 100% funded grant provided by FDOT. A Joint Participation Agreement (JPA) with FDOT for the project funding was approved by the City Commission on June 13, 2011.
Preliminary plans were subsequently prepared by Hanson personnel and submitted to the Airport Administration, Airport Tenants, FDOT and Transportation Security Administration (TSA) for review and comment. Following a number of recent meetings and discussions regarding various alignments for the security fence, it was decided that the best option for enhancing the security at Leesburg International Airport, which in turn will have the least impact on existing tenants, is to install two (new automated vehicle gates along Airport Boulevard and enclose the Airport Operations Area (AOA) north of Airport Blvd. with new security fencing. This solution will serve to extend the AOA north of Airport Boulevard so that it encompasses the aircraft hangars, and will eliminate the need for one of the two existing 80-foot wide cantilever vehicle/aircraft gates (Gate 4) that allow access to the current AOA. The other cantilever gate (Gate 5) will remain in place, but should see reduced use. In addition, a new vehicle gate will be installed north of existing Gate 3, and Gate 3 will be widened from 20 feet to 24 feet and a video intercom system will be installed to connect with three nearby tenant facilities so as to allow access by customers to the businesses utilizing these facilities.
The addition of three new automated vehicle gates, undertaking upgrades to vehicle gate 3, and installation of a tenant video intercom system was not part of the original Task Order No. 5 “Scope of Work.” As a result, Amendment No. 1 has been generated to authorize and fund the additional professional services that Hanson has detailed in Attachment B – Fee Summary. FDOT has approved an extension of the existing Joint Participation Agreement (JPA) under which Hanson’s original services were authorized to allow sufficient time for a new grant to be executed. The new FDOT grant will provide 100% funding to cover not only Hanson’s additional professional services but the construction portion of the project as well.
1. Approve Amendment No. 1 to Task Order No. 5 with Hanson Professional Services, Inc.
2. Such alternative action as the Commission may deem appropriate
The additional professional services authorized under Amendment No. 1 to Task Order No. 5 will be 100% funded by FDOT in connection with the construction portion of the Security Fencing Project. The total fee for Hanson’s services under the original Scope of Work amounted to $72,982.00. Undertaking the additional work called for under Amendment No.1 will result in the City incurring a further fee from Hanson of $69,492.00, broken out as shown in Attachment B – Fee Summary. The total cost of the construction work (outlined in Attachment D) has been estimated at $553,787.50. Funding for the combined professional services and construction work in the amount of $623,280.00 will be made available in FDOT’s Fiscal Year 2012-2013 Budget, which begins June 1, 2012. The Airport 2011-2012 Budget must be amended to reflect the increased revenues and expenditures associated with Security Fencing Project, following execution of the grant documents by FDOT and the City of Leesburg.
Prepared by: ______________________
Attachments: Yes____ No ______
Advertised: ____Not Required ______
Attorney Review : Yes___ No ____
Reviewed by: Dept. Head ___DD___
Finance Dept. __________________
City Manager ___________________
Account No. _031-1821-542-3130___
Project No. __310018____________
WF No. _____729518/2_________
RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING EXECUTION OF AMENDMENT NO. 1 TO TASK ORDER NO. 5 WITH HANSON PROFESSIONAL SERVICES, INC., FOR SECURITY FENCE DESIGN, BIDDING AND CONSTRUCTION PHASE SERVICES AT LEESBURG INTERNATIONAL AIRPORT; AND PROVIDING AN EFFECTIVE DATE.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:
THAT the Mayor and City Clerk are hereby authorized to execute an agreement with Hanson Professional Services, Inc., whose address is 9015 Town Center Parkway, Suite 105, Lakewood Ranch, Florida 34202 for specified work associated with Security Fence Design, Bidding and Construction Phase Services at Leesburg International Airport.
THAT this resolution shall become effective immediately.
PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _29th____ day of _May,__ 2012.