Description: AGENDAHED.JPG

Item No:                    5C.

 

Meeting Date:           May 29, 2012

 

From:                          Brandy McDaniel, Budget Manager

 

Subject:                      Ordinance amending the fiscal year 2011-12 Budget for the General, Stormwater, Capital Projects, Electric, Gas, Water, Wastewater, Communications and Health Insurance Funds for the Second Quarter

 

 


Staff Recommendation:

Staff recommends adopting the attached ordinance amending the Fiscal Year 2011-12 budget for the General, Stormwater, Capital Projects, Electric, Gas, Water, Wastewater, Communications and Health Insurance Funds for the Second Quarter.

 

Analysis:

As established in the Budget Policy, adopted September 28, 1998, total appropriations within a fund cannot increase or decrease without formal action by the City Commission. 

 

These budget adjustments are required due to the following changes:

 

Fund

Amount

Source

General:

 

 

Reimbursement for Accident (Meter Readers)

       $       632

Miscellaneous Reimbursement

Voice over internet Protocol (VOIP) phone

  System Phase I (IT -Rollover which was   

  missed)

125,000

Fund Balance

Smartgrid Test Environment (IT)

           14,821

Transfer from Electric

Smartgrid Sungard Modules (IT)

69,030

Transfer from Electric

FDOT Hwy 441 Pond Maintenance   

  (Recreation- Public Parks)

11,200

Fund Balance- Hwy 441 Pond Maintenance

Desktop Computers (IT- Rollover which was

  missed)

35,000

Fund Balance

Repair PD Fuel Site (Fleet)

2,349

Transfer from Capital Project Fund

Labor & Materials to install generator for  

  Lift Station #9 (Fleet)

5,938

Transfer from Wastewater

Licensing Upgrade for Core Switch (IT)

22,393

Transfer from Electric, Gas, Water & Wastewater

GIS Technician Position

32,620

Transfer from Stormwater

Total General Fund

$ 318,983

 

 

 

 

Stormwater:

 

 

GIS Technician Position (General Fund)

$  32,620

Fund Balance

Transfer to Communications-LCSB Project

315,000

Fund Balance

Total Stormwater Fund

$ 347,620

 

 

 

 

Capital Projects:

 

 

Fuel Site (2) refurbishment

 $ 27,428

Fuel Surcharge Fund Balance

Total Capital Projects Fund

$ 27,428

 

 

 

 

Electric:

Renewal & Replacement Repairs

 

$      100,000

 

Renewal & Replacement

Smartgrid Project

  15,583,060

Department of Energy Grant (DOE), Grant Anticipation Note (GAN), Energy Efficiency Community Block Grant (EECBG)

 

Transfer to IT (Licensing Upgrade for Core

    Switch)

3,732

Fund Balance

Total Electric Fund

$ 15,686,792

 

 

 

Gas:

 

 

Transfer to IT (Licensing Upgrade for Core

    Switch)

 $ 3,732

Fund Balance

Total Gas Fund

$ 3,732

 

 

 

Water:

 

 

Transfer to IT (Licensing Upgrade for Core

    Switch)

 $ 3,732

Fund Balance

Total Water Fund

$ 3,732

 

 

 

 

Wastewater:

 

 

Transfer to IT (Licensing Upgrade for Core

    Switch)

 $ 11,197

Fund Balance

Total Wastewater Fund

$ 11,197

 

 

 

 

Communications:

 

 

Smartgrid Project

$  140,000

Transfer from Electric

Lake County School Board Project

732,784

Transfer from Stormwater, Renewal & Replacement, Fund Balance

Total Communications Fund

$ 872,784

 

 

 

 

Health Insurance:

 

 

Firefighter & Police Physicals

 $ 20,175

Transfer from General Fund

Total Health Insurance Fund

$ 20,175

 

 

 

 

Options:        

  1. Adopt the attached ordinance amending the fiscal year 2011-12 budget for the General, Stormwater, Capital Projects, Electric, Gas, Water, Wastewater, Communications and Health Insurance Funds, or

 

  1. Such other action as the City Commission may deem necessary.

 

Fiscal Impact: 

The following funds will increase/decrease as seen below:

 

 

FUND

FY 2012

ADOPTED

 

CHANGE

FY 2012

AMENDED

General

23,392,700

318,983

23,711,683

Stormwater

4,046,916

347,620

4,394,536

Greater Leesburg CRA

700,660

-0-

700,660

Carver Heights CRA

1,265,886

-0-

1,265,886

Hwy 441/27 CRA

5,723,304

-0-

5,723,304

Debt Service

1,628,054

-0-

1,628,054

Capital Projects

5,071,820

27,428

5,099,248

Electric

85,782,443

15,686,792

101,469,235

Gas

9,834,009

3,732

9,837,741

Water

13,243,974

3,732

13,247,706

Wastewater

11,661,997

11,197

11,673,194

Communications

1,763,080

872,784

2,635,864

Solid Waste

3,622,991

-0-

3,622,991

Police Pension

1,019,184

-0-

1,019,184

Fire Pension

1,220,868

-0-

1,220,868

General Employees Pension

2,375,000

-0-

2,375,000

Health Insurance

6,203,016

20,175

6,223,191

Workers’ Compensation

625,321

-0-

625,321

Discretionary Sales Tax

1,669,799

-0-

1,669,799

Gas Tax

977,705

-0-

977,705

Police Impact Fees

Recreation Impact Fees

Building Permits

5,800

58,964

435,607

-0-

-0-

-0-

5,800

58,964

435,607

Police Education Receipts

15,000

-0-

15,000

Magnolia Townhomes

                   156,093

                                -0-

                         156,093

Total

$182,500,191

$17,292,443

$199,792,634

 

Submission Date and Time:    5/24/12 4:13 PM____

 

Department: __Finance_____________

Prepared by:  __Brandy McDaniel__                     

Attachments:  Yes____   No ______

Advertised:   ____Not Required ______                     

Dates:   __________________________                      

Newspapers:

_________________________________                                                    

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head _______

 

Finance  Dept. ___________                                     

                              

Deputy C.M. _______________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _________________

 

Project No. ___________________

 

WF No. ______________________

 

Budget  ______________________

 

Available _____________________

 


 

ORDINANCE NO.____________________

 

AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AMENDING THE FISCAL YEAR 2011-12 BUDGET FOR THE GENERAL, STORMWATER, CAPITAL PROJECTS, ELECTRIC, GAS, WATER, WASTEWATER, COMMUNICATIONS AND HEALTH INSURANCE FUNDS FOR THE SECOND QUARTER; AND PROVIDING AN EFFECTIVE DATE.

 

          WHEREAS, the City Commission of the City of Leesburg Florida, adopted a budget for Fiscal Year 2011-12 on September 26, 2011, which they felt was in the best interest of the citizens of the City of Leesburg, and

 

 

          WHEREAS, it is now necessary to amend the current budget for Fiscal Year 2011-12 to provide funds for various projects as adopted at City Commission meetings, and

 

 

          WHEREAS, such action was not anticipated in the original 2011-12 annual budget;

 

          NOW THEREFORE, BE IT ENACTED BY THE PEOPLE OF THE CITY OF LEESBURG, FLORIDA:

 

 

SECTION I.

 

 

        Pursuant to Section 200.065, Florida Statutes, and all other applicable laws, the following amounts for use by the various funds during Fiscal Year 2011-12 as reflected below, including all modifications or amendments made during this meeting, are hereby adopted as increases/decreases to the original budget for Fiscal Year 2011-12 for the City of Leesburg, Florida:

 

 

GENERAL FUND

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Miscellaneous Revenues

632

 

Other Financing Sources:

 

  Fund Balance Appropriated

160,000

 

  Fund Balance Appropriated- Hwy 441 Pond Maintenance

11,200

 

  Transfer from Stormwater

32,620

 

  Transfer from Capital Projects Fund

2,349

 

  Transfer from Electric

87,583

 

  Transfer from Gas

3,732

 

  Transfer from Water

3,732

 

  Transfer from Wastewater

17,135

 

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

318,983

 

 

PROPOSED APPROPRIATIONS

 

General Government

275,163

 

Physical Environment

32,620

 

Culture/Recreation

11,200

 

TOTAL PROPOSED APPROPRIATIONS

318,983

 

 

STORMWATER FUND

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Other Financing Sources:

 

  Fund Balance

347,620

 

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

347,620

 

 

PROPOSED APPROPRIATIONS

 

 Non Expenditures:

 

  Transfer to General Fund

32,620

 

  Transfer to Communications

315,000

 

TOTAL PROPOSED APPROPRIATIONS

347,620

 

 

CAPITAL PROJECTS FUND

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Other Financing Sources:

 

  Fund Balance- Fuel Surcharge

27,428

 

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

27,428

 

 

PROPOSED APPROPRIATIONS

 

General Government

25,079

 

Non Expenditures:

 

  Transfer to General Fund

2,349

 

TOTAL PROPOSED APPROPRIATIONS

27,428

 

 

ELECTRIC FUND

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Intergovernmental Revenue

8,114,249

 

 

 

Other Financing Sources:

 

 

 

  Debt Proceeds

7,468,811

 

 

 

  Renewal & Replacement

100,000

 

 

 

  Fund Balance

3,732

 

347,620

 

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

15,686,792

 

 

 

 

PROPOSED APPROPRIATIONS

 

 

Physical Environment

15,459,209

 

 

 

 Non Expenditures:

 

 

 

  Transfer to General Fund

87,583

 

  Transfer to Communications

140,000

 

TOTAL PROPOSED APPROPRIATIONS

15,686,792

 

 

GAS FUND

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Other Financing Sources:

 

  Fund Balance

3,732

 

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

3,732

 

 

PROPOSED APPROPRIATIONS

 

Non Expenditures:

 

  Transfer to General Fund

3,732

 

TOTAL PROPOSED APPROPRIATIONS

3,732

 

 

WATER FUND

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Other Financing Sources:

 

  Fund Balance

3,732

 

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

3,732

 

 

PROPOSED APPROPRIATIONS

 

Non Expenditures:

 

  Transfer to General Fund

3,732

 

TOTAL PROPOSED APPROPRIATIONS

3,732

 

 

WASTEWATER FUND

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Other Financing Sources:

 

  Fund Balance

11,197

 

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

11,197

 

 

PROPOSED APPROPRIATIONS

 

Non Expenditures:

 

  Transfer to General Fund

11,197

 

TOTAL PROPOSED APPROPRIATIONS

11,197

 

 

COMMUNICATIONS FUND

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Other Financing Sources:

 

  Transfer from Stormwater

315,000

 

  Transfer from Electric

140,000

 

  Renewal & Replacement

350,000

 

  Fund Balance

67,784

 

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

872,784

 

 

PROPOSED APPROPRIATIONS

 

Physical Environment

872,784

 

TOTAL PROPOSED APPROPRIATIONS

872,784

 

 

HEALTH INSURANCE FUND

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Other Financing Sources:

 

  Transfer from General Fund

20,175

 

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

20,175

 

 

PROPOSED APPROPRIATIONS

 

General Government

20,175

 

TOTAL PROPOSED APPROPRIATIONS

20,175

 

 

 

ALL FUNDS

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Miscellaneous Revenues

632

 

Intergovernmental Revenue

8,114,249

 

Other Financing Sources:

 

     Transfers from Other Funds

622,326

 

     Debt Proceeds

7,468,811

 

     Renewal & Replacement

450,000

 

     Fund Balance Appropriated- Fuel Surcharge

27,428

 

     Fund Balance Appropriated- Hwy 441 Pond Maintenance

11,200

 

     Fund Balance Appropriated

597,797

 

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

17,292,443

 

 

 

 

 

ALL FUNDS

 

PROPOSED APPROPRIATIONS

 

General Government

320,417

 

Physical Environment

16,364,613

 

Culture & Recreation

11,200

 

Non Expenditures:

 

  Transfers to Other Funds

    596,213

 

TOTAL PROPOSED APPROPRIATIONS

17,292,443       

 

 

 

SECTION II.

 

 

          This ordinance shall become effective upon its passage and adoption by the Leesburg City Commission in the manner provided by law.

 

 

          PASSED AND ADOPTED at a regular meeting of the City Commission of the City of Leesburg, Florida held on the ______ day of May, 2012.

 

 

 

 

 

 

Mayor

 

 

ATTEST:

 

 

 

 

 

 

 

 

 

 City Clerk