Description: AGENDAHED.JPG

Item No:                    4.C.3.

 

Meeting Date:           June 25, 2012

 

From:                          Mike Thornton, Purchasing Manager, for

                                    Jimmy Feagle, Public Works, Deputy Director

 

Subject:                      Resolution authorizing execution of an agreement with Matcon Construction Services, Inc. for restroom renovation project at Fire Station 1

 

 

 


Staff Recommendation:

Staff recommends approval of the resolution authorizing execution of an agreement with Matcon Construction Services, Inc. for restroom renovation project at Fire Station 1 for $49,202.50.

 

Analysis:

The purpose of this project is to renovate the restroom and locker room facilities at Fire Station 1 to accommodate both male and female firefighters.  The work will involve demolition of the existing single combined restroom/locker room and construct three separate restroom/shower units.  Each new unit will include a toilet, sink, and shower and be segregated from the other units.

 

The current restroom/locker room facilities cannot be used at the same time by different sex firefighters.  When a female firefighter(s) needs to use the restroom or shower facilities the entire facility is not available to male firefighters.

 

Performance consists of furnishing all labor, materials, tools, equipment, incidentals, and performing all services for renovating the Fire Station 1 restroom area located at 201 S. Canal Street.  

 

Temporary portable sleeping and restroom/shower facilities will be brought on-site for use during construction.  The cost of these temporary facilities is not included in the cost of construction.  The City will contract separately with a vendor to provide the temporary facilities.

 

On April 23, 2012, the Purchasing Division issued Invitation to Bid number 120141.  Notification of this opportunity was made by legal advertisement in the Daily Commercial, as well as, posting on-line at BidSYNC.com.

 

On May 24, 2012 sealed bids were received from four prospective contractors.  Bids were evaluated by Purchasing and Public Works staff which determined Matcon Construction Services, Inc. submitted the most favorable, reasonable, and responsible bid.  A survey of references revealed the contractor has successfully performed similar contracts since 2008.  A review of the Department of Professional Regulation website revealed the contractor is appropriately licensed and has not had any complaints filed with the State.

 

SUMMARY OF BIDS

 

                       BIDDER

LOCATION

BID

   LBE

 

Matcon Construction Services, Inc.

 

Tampa

 

$49,202.50

 

N

 

Signature Enterprises, Inc.

Fruitland Park

 

$50,643.00

 

Y

 

Wagner 3 Ventures

 

Leesburg

 

$61,750.00

 

Y

 

Daly & Zilch, Inc.

 

Lecanto

 

$64,890.00

 

N

 

The Local Business Enterprise (LBE) preference was not a factor in this bid evaluation in that the two LBE contractor’s bids were not within the 1 percent limit established by the LBE policy. 

 

Options:

1.  Approve execution of the agreement with Matcon Construction Services, Inc.; or

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact: 

This project is included in the approved City Budget for a total cost of $90,000 (source of funds is the 2004 Capital Improvement Bonds).  To date, $86,000 is available.  This $49,202.50 does not include temporary facilities, which will not exceed budget.

 

 

Submission Date and Time:    6/22/2012 2:29 PM______  

 

 

Department:    Public Works___________

Prepared by:  Terry Pollard____________                    

Attachments:         Yes____   No __X___

Advertised:     X_ Not Required ______                     

Dates:   ____April  22, 2012   ________                     

Attorney Review :       Yes___  No __X__

                                         

________________________________           

Revised 6/10/04

 

 

Reviewed by: Dept. Head ________

 

Finance  Dept. ___________________                                      

                              

Deputy C.M. ___________________                                                                         

 

Submitted by:

City Manager ___________________

 

Account No. _031-2220-522-6210     __ 

Project No. __310022___________

WF No. ____WF0743888/1______

Budget  _____$90,000.00_________

Available ____$86,000.00________

 

 

 

 


 

RESOLUTION NO._______________

 

 

RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A CONSTRUCTION SERVICES AGREEMENT WITH MATCON CONSTRUCTION SERVICES, INC. FOR THE FIRE STATION 1 RESTROOM RENOVATION PROJECT FOR A COST OF $49,202.50; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement with MATCO CONSTRUCTION SERVICES, INC. whose address is 1717 Busch Blvd., Suite 601, Tampa, Florida 33612 for the Restroom Renovation construction services pursuant to Invitation to Bid 120141.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _25th____ day of __June,___ 2012.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk