Item No: 5F.
Meeting Date: June 25, 2012
From: Doug Drymon, Deputy City Manager
Subject: Resolution approving a Hanger lease for Mid Florida Chapter 534 Experimental Aircraft Association, Inc.
Staff recommends the City Commission approve an agreement leasing Suite 103, 8701 Airport Boulevard to Mid Florida Chapter 534 Experimental Aircraft Association, Inc., in consideration for certain promotional activities undertaken by the Chapter on behalf of the City of Leesburg.
Suite 103 is the smaller of two hangers currently located in the group of buildings that formerly housed Triangle Aviation at the west end of Airport Boulevard. The local Chapter of the Experimental Aircraft Association, a non-profit organization located at Leesburg International Airport, approached the City to request the use of this hanger (which is currently vacant) for Chapter activities such as aircraft owner maintenance seminars, flight safety instruction, aircraft building projects, and as a base to undertake exploratory flights with local youth (part of the EAA’s “Young Eagles” program).
In return for use of the hanger at Suite 103, the EAA Chapter is willing to assist the City in its efforts to promote Leesburg International Airport to the general public and outside aviation businesses and pilots by hosting a variety of programs and events throughout the coming 12 months at no cost to the City. Additionally, the EAA Chapter has agreed to handle routine maintenance to the rooms and infrastructure (plumbing, electrical and HVAC) which are located inside the hanger, again at no cost to the City.
The term of the lease will be for one year, with an option to renew if both parties are satisfied with the status of the arrangement and the EAA Chapter satisfactorily complies with its contractual obligations. Should the facility be required in the future for another tenant, the City has the option of terminating the lease with a six-month notice. The inclusion of this provision is intended to protect the City’s grant assurances with the FAA.
At their June 13, 2012 regularly-scheduled meeting, the Airport Advisory Board voted five to zero to recommend to the City Commission to approve the lease with the Mid Florida Chapter 534 Experimental Aircraft Association, Inc.
1. Approve Resolution authorizing execution of a Lease Agreement between the City of Leesburg and Mid Florida Chapter 534 Experimental Aircraft Association, Inc.
2. Such alternative action as the Commission may deem appropriate
The financial benefit the City will receive by having the EAA Chapter perform the promotional activities outlined in Section 2 of the Lease Agreement has been conservatively calculated at $5,500/year (which works out to $458/month). The City will also be relieved of the cost associated with normal routine maintenance to the hanger.
Prepared by: _______DD____________
Attachments: Yes _X_ No ______
Advertised: ____Not Required ______
Attorney Review : Yes___ No ____
Reviewed by: Dept. Head ________
Finance Dept. __________________
Deputy C.M. ______DD___________
City Manager ___________________
Account No. _________________
Project No. ___________________
WF No. ______________________
RESOLUTION BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A LEASE AGREEMENT WITH MID FLORIDA CHAPTER 534 EXPERIMENTAL AIRCRAFT ASSOCIATION, INC., ALLOWING USE OF CERTAIN HANGER SPACE AT LEESBURG INTERNATIONAL AIRPORT, AND TO PROVIDE AN EFFECTIVE DATE.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:
THAT the Mayor and City Clerk are hereby authorized to execute a Lease Agreement with Mid Florida Chapter 534 Experimental Aircraft Association, Inc., whose filing address is listed as 5129 China Sea Drive, Tavares, FL 32778, allowing use of hanger space located at Suite 103, 8701 Airport Boulevard, Leesburg International Airport.
THAT this resolution shall become effective immediately.
PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the 25th day of June, 2012.