Description: AGENDAHED.JPG

Item No:                    4.C.1.

 

Meeting Date:           July 23, 2012

 

From:                          Mike Thornton, Purchasing Manager for

                                    Paul Kalv, Electric Department Director

 

Subject:                      Resolution authorizing execution of an agreement with Jerome’s Masonry, Inc. for renovation of the Operations/Dispatch (SCADA)

area of the Electric Department.

 


Recommendation:

Staff recommends approval of the resolution authorizing execution of a construction services agreement with Jerome’s Masonry, Inc. for $26,170.00.

 

Analysis:

This project consists of furnishing most labor and materials to renovate an area at the Electric Department in order to relocate the current Operations/Dispatch (SCADA) center.  The center will be moved from its existing location across the hall to an area that will be renovated to accommodate all staff, furniture, fixtures and equipment.

 

This renovation will provide a more efficient use of available space within the building.  The cost of the project does not include electrical work that will be performed by City forces within the Electric Department.  All heating and air conditioning work will be done by Tony’s A/C.

 

The work generally consists of removing walls, refinishing disturbed wall areas, installation of doors and replacing flooring in the construction area as well as adjacent halls.

 

Procurement Information:

On May 14, 2012, the Purchasing Division issued Invitation to Bid number 120231.  Notification of this opportunity was made by legal advertisement in the Daily Commercial, as well as, posting on-line at BidSYNC.com.

 

On June 14, 2012, sealed bids were received from five prospective contractors.  Bids were evaluated by purchasing and public works staff which determined Jerome’s Masonry, Inc. submitted the most favorable responsive and responsible bid.  A survey of performance revealed the contractor has successfully performed similar contracts for the City.  A review of the Department of Professional Regulation website revealed the contractor is appropriately licensed and has not had any complaints filed with the State.

 

SUMMARY OF BIDS

Bidder Name

Location

Bid Amount

Local Vendor

Jerome’s Masonry, Inc.

Lady Lake, FL

$26,170.00

Y

Evergreen Construction Management

Leesburg, FL

$31,988.00

Y

Daly & Zilch, Inc.

Lecanto, FL

$34,890.00

N

Anchor Construction

St. Cloud, FL

$37,750.00

N

RJM Solutions

Spring Hill, FL

$66,825.00

N

 

The Local Business Enterprise (LBE) preference was not a factor in this bid evaluation in that the lowest responsive and responsible bidder is a local contractor.

 

Options:

1.  Approve execution of the agreement with Jerome’s Masonry, Inc.; or

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact: 

Funds are budgeted and available for the $26,170.00 cost of this portion of the work.  This amount does not represent the full project cost budgeted at $100,000.00.  There is additional work (electrical & HVAC) to be performed as well as upgrades to dispatch equipment.  The project is budgeted in the Electric department capital projects funds.

 

 

Submission Date and Time:    7/19/2012 1:58 PM____

 

 

Department:    Electric_______________

Prepared by:  Terry Pollard____________                 

Attachments:         Yes____   No __X___

Advertised:     X_ Not Required ______                     

Dates:   ____May 13, 2012   ________                     

Attorney Review :       Yes___  No __X_                                         

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

Finance  Dept. __________________                                   

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager __________________

 

Account No. _041-1099-531-6210 __ 

Project No. __410013___________

WF No.   ____777536/1_____________

Budget  _____$100,000.00_________

Available ____$100,000.00________

 

 

 

 

RESOLUTION NO._______________

 

 

RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING EXECUTION OF AN AGREEMENT WITH JEROME'S MASONRY, INC. FOR RENOVATION OF THE OPERATIONS/DISPATCH (SCADA) AREA OF THE ELECTRIC DEPARTMENT; AND PROVIDING AN EFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement with JEROME’S MASONRY, INC. whose address is 505 Sunbelt Road, Lady Lake, Florida 32158 for the Operations/Dispatch Area Renovation pursuant to Invitation to Bid 120231.

           

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _23rd____ day of _July________ 2012.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk