Item No: 4.C.4.

Meeting Date: July 23, 2012

From: Doug Drymon, Deputy City Manager/Interim Airport Manager

Subject: Resolution authorizing execution of Amendment No. 1 to Task Order No. 6 with Hanson Professional Services, Inc., for additional engineering services associated with the removal of wetland that has been mitigated as part of the Taxiway “A” Realignment Project at Leesburg International Airport.

Staff Recommendation:

Staff recommends approval of Amendment No. 1 to Task Order No. 6 with Hanson Professional Services, Inc.

Analysis:

On October 10, 2011 the City Commission authorized execution of Task Order No. 6 with Hanson Professional Services for the purpose of securing engineering services in connection with a project intended to realign Taxiway “A” at Leesburg International Airport to conform to current FAA safety standards. A portion of this project involves the removal of mitigated wetland along the northern edge of the existing taxiway and backfilling the resulting excavation with good soil. As additional grant funding becomes available in the future from the Federal Aviation Administration (FAA) and FDOT, the City will proceed with the construction work necessary to realign the existing “jog” in Taxiway “A” over this former section of wetlands.

In the intervening time period between the date that Task Order No. 6 was approved and now, the Federal Aviation Administration (FAA) and the Air Traffic Control Tower (ATCT) have issued several additional requirements and standards applying to the project. The engineering work required to address these additional requirements and standards (outlined in Attachment A – Scope of Services) has in turn necessitated a change in the project fee schedule previously submitted by Hanson. The additional fees, totaling $18,262.00, are broken out in Attachment B – Fee Summary.

Options:

1. Approve Amendment No. 1 to Task Order No. 6 with Hanson Professional Services, Inc.

2. Such alternative action as the Commission may deem appropriate

Fiscal Impact:

Total fees for Hanson’s services under the original Scope of Work which was approved as part of Task Order No. 6 amounted to $88,710.00. Undertaking the additional work called for under Amendment No.1 will result in the City incurring a further fee from Hanson of $18,262.00. Hanson’s revised fee schedule will now amount to $106,972.00, sourced as follows:

            FAA (95%) $101,623.40

            FDOT (2.5%) $  2,674.30

            City (2.5%) $ 2,674.30

Total: $106,972.00

The 2011-2012 Airport Drawdown schedule reflects a roll-over amount of $313,324.00 available for the removal of the mitigated wetland. Following approval of Amendment No. 1 to Task Order No. 6, the cost breakdown for the project will be as follows:

$ Amount Date Approved

Hanson Task Order #6    $  88,710.00    10-10-11

C. W. Roberts $128,732.00 5-14-12

Hanson Amendment #1 $ 18,262.00

Total: $235,704.00

A change order would be required to increase the existing purchase order in the amount of $18,262. The budget is available.

Submission Date and Time: 7/19/2012 1:58 PM____

Department: ______________________ Prepared by: _______DD_________ Attachments: Yes_X_ No _____ Advertised: ____Not Required ______ Dates: __________________________ Attorney Review : Yes___ No ____ _________________________________ Revised 6/10/04

Reviewed by: Dept. Head ________ Finance Dept. __________________ Deputy C.M. _______DD_ _____ Submitted by: City Manager ___________________

Account No. _031-1821-542-31-30_ Project No. _____310018________ WF No. ___301479/10__________ Budget ___313,324_ ___________ Available __95,882 ____________

RESOLUTION NO._______________

RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING EXECUTION OF AMENDMENT NO. 1 TO TASK ORDER NO. 6 WITH HANSON PROFESSIONAL SERVICES, INC., FOR ADDITIONAL ENGINEERING SERVICES ASSOCIATED WITH THE REMOVAL OF WETLAND THAT HAS BEEN MITIGATED AS PART OF THE TAXIWAY "A" REALIGNMENT PROJECT; AND PROVIDING FOR AN EFFECTIVE DATE.

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

THAT the Mayor and City Clerk are hereby authorized to execute an agreement with Hanson Professional Services, Inc., whose address is 9015 Town Center Parkway, Suite 105, Lakewood Ranch, Florida 34202, for additional engineering services associated with the removal of wetland that has been mitigated as part of the Taxiway “A” Realignment Project at Leesburg International Airport.

THAT this resolution shall become effective immediately.

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the 23rd day of July 2012.

__________________________

Mayor

ATTEST:

__________________________

City Clerk