Item No: 4.C.2.

Meeting Date: August 27, 2012

From: Mike Thornton, Purchasing Manager for

Paul Kalv, Electric Utility Director

Subject: Resolution authorizing execution of Task Order Number 1 with Booth & Associates, Inc. for engineering services related to transformer configuration and setup for a total of $46,400.00

Staff Recommendation:

Staff recommends approval of the resolution authorizing execution of Task Order Number 1 with Booth and Associates, Inc. (Booth) for a total amount of $46,400.00.

On July 23, 2012, Booth was awarded a continuing services agreement for electrical engineering professional services pursuant to resolution 9049.

Analysis:

The Electric Department is working to replace a substation class transformer at Substation 2 (East Substation) located on US Highway 441 across from Herlong Park.

This transformer was slated for replacement following the recommendation of a 2011 replacement study by an outside engineering firm and last summer’s failure of the transformer’s load tap changer (a device that raises and lowers the system voltage). As a temporary measure, the Electric Department was able to bring Substation 2 transformer back on line by using a load tap changer (LTC) from the airport substation transformer which failed, but had a serviceable LTC.

The new transformer has been received and is in the process of being commissioned by the manufacturer. Under Task Order 1 Booth & Associates will provide professional engineering services to providing a complete set of drawings and specifications for installation of the transformer and related electrical devices. Following installation Booth and Associates, Inc. will test and commission all components into service.

Options:

1. Approve execution of Task Order Number 1 with Booth and Associates, Inc.; or

2. Such alternative action as the Commission may deem appropriate

Fiscal Impact:

This task order is for $46,400. Funds are budgeted and available for this project in the Electric Fund.

Submission Date and Time: 8/23/2012 11:46 AM____

Department: _Electric Department______ Prepared by: _Terry Pollard________ Attachments: Yes _X_ No ______ Advertised: ____Not Required __X___ Dates: __________________________ Attorney Review : Yes___ No ____ _________________________________ Revised 6/10/04

Reviewed by: Dept. Head ________ Finance Dept. __________________ Deputy C.M. ___________________ Submitted by: City Manager ___________________

Account No. __041-1099-531-3130__ Project No. ___SMARTG______ WF No. ______0705619/1________ Budget _____$678,200.00________ Available ____$649,119.00_________

RESOLUTION NO._______________

RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE TASK ORDER NUMBER 1 WITH BOOTH & ASSOCIATES, INC. FOR ENGINEERING SERVICES RELATED TO TRANSFORMER CONFIGURATION AND SETUP FOR A TOTAL OF $46,400.00; AND PROVIDING FOR AN EFFECTIVE DATE.

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

THAT the Mayor and City Clerk are hereby authorized to execute Task Order Number 1 with BOOTH AND ASSOCIATES, INC. whose address is 5611 GLENWOOD AVENUE, SUITE 109, RALEIGH, NC 27612, for ENGINEERING SERVICES pursuant to master agreement approved under Resolution 9049.

THAT this resolution shall become effective immediately.

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the __27th___ day of _August________ 2012.

__________________________

Mayor

ATTEST:

__________________________

City Clerk