Item No: 5N.

Meeting Date: August 27, 2012

From: Bill Wiley, AICP, Community Development Director

Subject: A resolution authorizing a revised Transportation Management System (TMS) interlocal agreement with the Lake-Sumter Metropolitan Planning Organization (LSMPO). 

Staff Recommendation:

Staff recommends approval of the resolution for funding and implementation of a Master Transportation Management System Program defining the specific services and data for transportation that the LSMPO will make available to its member governments.

Analysis:

In 2003, The Lake-Sumter Metropolitan Planning Organization (LSMPO) was created to manage all of the transportation planning activities and processes for the areas of Lake and Sumter Counties.  The majority of the transportation concurrency planning and management for communities in Lake and Sumter Counties has been turned over to the LSMPO to centralize and coordinate transportation planning

On September 23, 2009, the LSMPO approved a resolution to add a safety program based on crash data to the TMS. This agreement authorized the LSMPO through the Master Transportation Management System Program to continue to create and maintain all data in a centralized transportation management system to be used by member local governments to make individual planning decisions.  Through this agreement, the LSMPO maintains a database model which shows the impacts of proposed developments on the transportation system, and provides results to member cities and counties on a regular basis. In addition, the LSMPO assists local governments in traffic study reviews and in assessing transportation impacts or changes related to comprehensive planning reviews and comprehensive plan submissions.

The member local governments will be responsible for continuing to provide all traffic impact analysis each month from applicants for development approval.  The LSMPO will be required to prepare and submit a report of findings related to the transportation impacts to the local governments within 15 days of an applicant’s data, and to review and report on any additional information and data.  The LSMPO is also responsible for coordinating with the Florida Department of Transportation on any data that meets the department’s criteria for Strategic Intermodal Systems.

This agreement, once approved by the member local governments, will become effective October 1, 2012, for a one year term.  The City has the option to withdraw from this agreement with a ninety (90) day notice to the LSMPO.

The proposed reconstituted TMS interlocal agreement with the LSMPO provides for two funding options:

1) an All-Inclusive Rate, which provides the member government with all the services offered by the LSMPO such as traffic study reviews, comprehensive plan assistance etc., at no additional charge:, or;

2) A Base Rate, which provides for the members to avail themselves of the “Data and Data-related Services” listed in Section 4.3 of the agreement with other services at an hourly rate to be determined for LSMPO services.

Staff recommends Option 1, the All Inclusive Rate because the cost difference between Options 1 and 2 is $1,059. The staff has used outside firms for individual traffic study reviews in the past and the cost has far exceeded the additional cost for Option 1.

Options:

1.  Adopt the resolution to approve the agreement with funding Option 1) $6,417 or 2.) $5,358;

2.  Such alternative action as the Commission may deem appropriate.

Fiscal Impact: 

Each member local government is required to pay an annual amount based upon its population.  The total budgeted amount for LSMPO services for FY 2012-13 is $182,534.00.  The City of Leesburg’s annual share will depend on the Option selected and will be a minimum of $713 less than last years $7,130 cost.  Funds are available and have been budgeted in the Community Development Department for this program.

Submission Date and Time: 8/23/12 11:46 AM____

Department: Community Development Prepared by: Bill Wiley, AICP Attachments: Yes__X_ No ______ Advertised: ____Not Required ______ Dates: __________________________ Attorney Review : Yes_X_ No ____ _________________________________ Revised 6/10/04

Reviewed by: Dept. Head __BW_____ Finance Dept. ______Yes____________ Deputy C.M. ___________________ Submitted by: City Manager ___________________

Account No. _001-6151-515-3410____ Project No. ___________________ WF No. ______________________ Budget ______________________ Available _____________________

RESOLUTION NO._______________

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND THE CITY CLERK TO EXECUTE A RECONSTITUTED TMS INTERLOCAL AGREEMENT WITH THE LAKE-SUMTER METROPOLITAN PLANNING ORGANIZATION FOR FUNDING AND IMPLEMENTATION OF A MASTER TRANSPORTATION MANAGEMENT SYSTEM PROGRAM DEFINING THE SPECIFIC SERVICES AND DATA FOR TRANSPORTATION THAT THE LSMPO WILL MAKE AVAILABLE TO ITS MEMBERS; AND PROVIDING AN EFFECTIVE DATE.

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

            THAT the Mayor and City Clerk are hereby authorized to execute a reconstituted interlocal agreement with the Lake-Sumter Metropolitan Planning Organization, whose address is 1616 South 14th Street, Leesburg, Florida  34748, for funding and the maintenance of a centralized database and data for transportation.

 THAT this resolution shall become effective immediately.

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the 27^th day of August 2012.

                                                                            __________________________

                                                                             Mayor

ATTEST:

__________________________

City Clerk