Item No: 5H.

Meeting Date: August 13, 2012

From: Brandy McDaniel, Budget Manager

Subject: Ordinance amending the fiscal year 2011-12 Budget for the General, , Carver Heights CRA, Hwy 441/27 CRA, Capital Projects, Electric, Water, Communications and Police Impact Fees Funds for the Third Quarter.

Staff Recommendation:

Staff recommends adopting the attached ordinance amending the fiscal year 2011-12 Budget for the General, Carver Heights CRA, Hwy 441/27 CRA, Capital Projects, Electric, Water, Communications and Police Impact Fees Funds for the Third Quarter.

Analysis:

As established in the Budget Policy, adopted September 28, 1998, total appropriations within a fund cannot increase or decrease without formal action by the City Commission.

These budget adjustments are required due to the following changes:

Fund	Amount	Source
General:
Public Safety Training Facility	$ 32,633	Fund Balance
FEMA Grant- Bunker Gear Extractors (Fire)	83,730	Federal Grant
GIS Technician Position (Change in Accounting)	(32,620)	Transfer from Stormwater
TD Bank Charitable Foundation Grant for Training (Housing)	1,000	Contributions/Donations
CRA Coordinator Position (Change in Accounting)	(55,799)	Transfer from Carver CRA
Total General Fund	$ 28,944
Carver Heights CRA:
CDBG Grant for Berry Park	$ 75,000	Federal Grant
Total Carver Heights CRA Fund	$ 75,000
Hwy 441/27 CRA:
Reduce Budget for Hwy 441/27 project	($3,691,573)	Fund Balance- Bond Proceeds
Total Capital Projects Fund	($ 3,691,573)
Capital Projects: Public Safety Training Facility (Fire)	$ 32,633	Transfer from General Fund
Public Safety Training Facility (Police)	15,131	Transfer from Police Impact Fees
Airport Security Fence	623,280	State Grant
Reduce Budget for Airport Lighting Project	(60,000)	State Grant
Total Capital Projects Fund	$ 611,044
Electric:
Reduce Budget for Hwy 441/27 project	($3,691,573)	Transfer from Hwy 441/27 CRA
Total Electric Fund	($ 3,691,573)
Water:
Pat Robinson Award for Backflow Tester	$760	Miscellaneous Revenue
Total Water Fund	$ 760
Communications:
Reduce Lake County School Board
Construction Budget	($125,000)	Renewal & Replacement, Fund Balance
Total Communications Fund	($125,000)
Police Impact Fees:
Public Safety Training Facility	$ 15,131	Fund Balance
Total Police Impact Fees Fund	$ 15,131

Options:

1. Adopt the attached ordinance amending the fiscal year 2011-12 budget for General, , Carver Heights CRA, Hwy 441/27 CRA, Capital Projects, Electric, Water, Communications and Police Impact Fees Funds, or

2. Such other action as the City Commission may deem necessary.

Fiscal Impact:

The following funds will increase/decrease as seen below:

FUND	FY 2012 ADOPTED	CHANGE	FY 2012 AMENDED
General	23,711,683	28,944	23,740,627
Stormwater	4,394,536	-0-	4,394,536
Greater Leesburg CRA	700,660	-0-	700,660
Carver Heights CRA	1,265,886	75,000	1,340,886
Hwy 441/27 CRA	5,723,304	(3,691,573)	2,031,731
Debt Service	1,628,054	-0-	1,628,054
Capital Projects	5,099,248	611,044	5,710,292
Electric	101,469,235	(3,691,573)	97,777,662
Gas	9,837,741	-0-	9,837,741
Water	13,247,706	760	13,248,466
Wastewater	11,673,194	-0-	11,673,194
Communications	2,635,864	(125,000)	2,510,864
Solid Waste	3,622,991	-0-	3,622,991
Police Pension	1,019,184	-0-	1,019,184
Fire Pension	1,220,868	-0-	1,220,868
General Employees Pension	2,375,000	-0-	2,375,000
Health Insurance	6,223,191	-0-	6,223,191
Workers’ Compensation	625,321	-0-	625,321
Discretionary Sales Tax	1,669,799	-0-	1,669,799
Gas Tax	977,705	-0-	977,705
Police Impact Fees Recreation Impact Fees Building Permits	5,800 58,964 435,607	15,131 -0- -0-	20,931 58,964 435,607
Police Education Receipts	15,000	-0-	15,000
Magnolia Townhomes	156,093	-0-	156,093
Total	$199,792,634	($6,777,267)	$193,015,367

Submission Date and Time: 8/9/12 3:01 PM____

Department: __Finance_____________ Prepared by: __Brandy McDaniel__ Attachments: Yes____ No ______ Advertised: ____Not Required ______ Dates: __________________________ Newspapers: _________________________________ _________________________________ Revised 6/10/04

Reviewed by: Dept. Head _______ Finance Dept. ___________ Deputy C.M. _______________ Submitted by: City Manager ___________________

Account No. _________________ Project No. ___________________ WF No. ______________________ Budget ______________________ Available _____________________

ORDINANCE NO.____________________
		AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AMENDING THE FISCAL YEAR 2011-12 BUDGET FOR THE GENERAL, CARVER HEIGHTS CRA, HWY 441/27 CRA, CAPITAL PROJECTS, ELECTRIC, WATER, COMMUNICATIONS AND POLICE IMPACT FEES FUNDS FOR THE THIRD QUARTER; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Commission of the City of Leesburg Florida, adopted a budget for Fiscal Year 2011-12 on September 26, 2011, which they felt was in the best interest of the citizens of the City of Leesburg, and
WHEREAS, it is now necessary to amend the current budget for Fiscal Year 2011-12 to provide funds for various projects as adopted at City Commission meetings, and
WHEREAS, such action was not anticipated in the original 2011-12 annual budget;
NOW THEREFORE, BE IT ENACTED BY THE PEOPLE OF THE CITY OF LEESBURG, FLORIDA:
SECTION I.
Pursuant to Section 200.065, Florida Statutes, and all other applicable laws, the following amounts for use by the various funds during Fiscal Year 2011-12 as reflected below, including all modifications or amendments made during this meeting, are hereby adopted as increases/decreases to the original budget for Fiscal Year 2011-12 for the City of Leesburg, Florida:
	GENERAL FUND
	ESTIMATED REVENUES AND OTHER RECEIPTS
	Federal Grant		83,730
	Contributions/Donations		1,000
	Other Financing Sources:
	Fund Balance Appropriated		32,633
	Transfer from Stormwater		(32,620)
	Transfer from Carver CRA		(55,799)
	TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS		28,944
	PROPOSED APPROPRIATIONS
	Public Safety		83,730
	Physical Environment		(32,620)
	Economic Environment		(54,799)
	Other Uses:
	Transfers to Other Funds		32,633
	TOTAL PROPOSED APPROPRIATIONS		28,944

CARVER HEIGHTS CRA FUND
ESTIMATED REVENUES AND OTHER RECEIPTS
Federal Grant	75,000
TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS	75,000
PROPOSED APPROPRIATIONS
Economic Environment	75,000
TOTAL PROPOSED APPROPRIATIONS	75,000
Hwy 441/27 CRA FUND
ESTIMATED REVENUES AND OTHER RECEIPTS
Other Financing Sources:
Fund Balance- Bond Proceeds	(3,691,573)
TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS	(3,691,573)
PROPOSED APPROPRIATIONS
Non Expenditures:
Transfer to Electric Fund	(3,691,573)
TOTAL PROPOSED APPROPRIATIONS	(3,691,573)
CAPITAL PROJECTS FUND
ESTIMATED REVENUES AND OTHER RECEIPTS
State Grant	563,280
Other Financing Sources:
Transfer from Other Funds	47,764
TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS	611,044
PROPOSED APPROPRIATIONS
Public Safety	47,764
Transportation	563,280
TOTAL PROPOSED APPROPRIATIONS	611,044
ELECTRIC FUND
ESTIMATED REVENUES AND OTHER RECEIPTS
Other Financing Sources:
Transfer from Other Funds	(3,691,573)
TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS	(3,691,573)
PROPOSED APPROPRIATIONS
Physical Environment	(3,691,573)
TOTAL PROPOSED APPROPRIATIONS	(3,691,573)
WATER FUND
ESTIMATED REVENUES AND OTHER RECEIPTS
Miscellaneous Revenue	760
TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS	760
PROPOSED APPROPRIATIONS
Physical Environment	760
TOTAL PROPOSED APPROPRIATIONS	760
COMMUNICATIONS FUND
ESTIMATED REVENUES AND OTHER RECEIPTS
Other Financing Sources:
Renewal & Replacement	(57,216)
Fund Balance	(67,784)
TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS	(125,000)
PROPOSED APPROPRIATIONS
Physical Environment	(125,000)
TOTAL PROPOSED APPROPRIATIONS	(125,000)
POLICE IMPACT FEES FUND
ESTIMATED REVENUES AND OTHER RECEIPTS
Other Financing Sources:
Fund Balance	15,131
TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS	15,131
PROPOSED APPROPRIATIONS
Non-Expenditures:
Transfer to Capital Projects Fund	15,131
TOTAL PROPOSED APPROPRIATIONS	15,131
ALL FUNDS
ESTIMATED REVENUES AND OTHER RECEIPTS
Federal Grant	158,730
State Grant	563,280
Contributions/Donations	1,000
Miscellaneous Revenues	760
Other Financing Sources:
Transfers from Other Funds	(3,732,228)
Renewal & Replacement	(57,216)
Fund Balance- Bond Proceeds	(3,691,573)
Fund Balance Appropriated	(20,020)
TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS	(6,777,267)
ALL FUNDS
PROPOSED APPROPRIATIONS
Public Safety	131,494
Physical Environment	(3,848,433)
Transportation	563,280
Economic Environment	20,201
Non Expenditures:
Transfers to Other Funds	(3,643,809)
TOTAL PROPOSED APPROPRIATIONS	(6,777,267)

SECTION II.
This ordinance shall become effective upon its passage and adoption by the Leesburg City Commission in the manner provided by law.
PASSED AND ADOPTED at a regular meeting of the City Commission of the City of Leesburg, Florida held on the ______ day of August, 2012.
	Mayor
ATTEST:
City Clerk