Description: AGENDAHED.JPG

Item No:††††††††††††††††††† 5.J

 

Meeting Date:†††††††††† August 13, 2012

 

From:††††††††††††††††††††††††† Doug Drymon, Deputy City Manager/Interim Airport Manager

 

Subject:††††††††††††††††††††† Resolution authorizing execution of a Lease Agreement with Sunair Aviation, Inc., for Suites 101 & 102, 8701 Airport Boulevard, Leesburg International Airport.

 

 


Staff Recommendation:

Staff recommends approval of the submitted Lease Agreement with Sunair Aviation, Inc., for Suites 101 & 102, 8701 Airport Boulevard.

 

Analysis:

Sunair Aviation, Inc., currently leases Suite 102 at Leesburg International Airport, which is the larger of two hangars located in the group of buildings that formerly housed Triangle Aviation at the west end of Airport Boulevard.Mr. Brian Sapp, owner and operator of Sunair Aviation, has approached the City with a request to enter into a lease for the adjoining Suite 101, which formerly was used as the offices of Triangle Aviation.The attached diagram shows the relationship of the offices in Suite 101 to Mr. Sappís hangar in Suite 102.

 

The submitted Lease Agreement effectively cancels Mr. Sappís previous lease for Suite 102, and substitutes an entirely new lease for both Suites 101 & 102 combined.The term of the new lease will be for five years, with one 5-year extension.Similar to its other leasing arrangements with Sunair Aviation, the City will be responsible for outside maintenance of the building (including the roof) and general maintenance of the HVAC.Sunair will be responsible for maintaining the interior of the building as well as maintenance of the adjoining grounds and landscaping.Sunair will be painting the exterior of the building in the near future.The terms covering maintenance are generally similar to those which the City has used in leases for other buildings that it owns at Leesburg International Airport.

 

At the July 11, 2012 regularly-scheduled Airport Advisory Board meeting, the Board members present voted _3_ to _0_ (2 members absent) to recommend to the City Commission that the submitted Lease Agreement be approved.

 

Following discussion of this item at the City Commissionís July 23, 2012 bi-monthly meeting, the Commission voted to table action on Sunairís lease agreement pending a report on the condition of the building and roof at 8701 Airport Boulevard.Glen Howard, City Project Manager, was asked to inspect the building, roof and HVAC system, and report on the condition of these items.Mr. Howard report states that the metal roof above Suite 101 is a newer roof that appears to be in good condition.Mr. Howard suggested that it may be advisable to have a roofing contractor verify that all the screws are tightened down properly and possibly do a small amount of caulking along the seam at the intersection of the roof where it joins with the roof over Suite 102.

 

The roof sections covering Suite 102 and Suite 103 (the latter being used by EAA Chapter 534) are considerably older than the roof over Suite 101 and have been coated at some point in the past with an elastomeric material. Mr. Howard indicated that he felt there are probably some small leaks in the roof system, but he does not believe that they are major at this time. Mr. Howard did suggest replacing the skylights over Suite 102 in the same manner that was done recently over Suite 103.

 

When the sections of roof over either Suite 102 or Suite 103 reach a stage requiring replacement, Mr. Howard recommends that they both be replaced at the same time. The area of the two combined roofs is approximately 10,187 square feet. To replace a metal roof the City can expect to pay approximately $8.25 per square foot.This would equate to a total cost of $84,042.75.

 

Mr. Howard reports that the A/C in Suite 101 looks to be in good condition.The air handler appears fairly new, and the condenser is not in bad shape.

 

 

Options:

 

1.Approve the submitted Lease Agreement with Sunair Aviation, Inc.

2.Such alternative action as the Commission may deem appropriate

 

 

 

 

Fiscal Impact:

The monthly rent for Suites 101 & 102 combined will be $1,450.00.This amount is subject to adjustment according to the annual change in CPI-U, beginning July 2014 and continuing yearly thereafter.

 

 

Submission Date and Time:††† 8/9/2012 3:01 PM____

 

Department: _____Airport_____________

Prepared by:______DD______________†††††††††††††††††††††

Attachments:†††††††† Yes_X_†† No ______

Advertised:†† ____Not Required ______†††††††††††††††††††††

Dates:†† __________________________†††††††††††††††††††††

Attorney Review :†††††† Yes___ No ____

††††††††††††††††††††††††††††††††††††††††††††††††

_________________________________†††††††††††

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

FinanceDept. __________________†††††††††††††††††††††††††††††††††††

††††††††††††††††† †††††††††††

Deputy C.M. _____DD ___________††††††††††††††††††††††††††††††††††††††††† †††††††††††††††††††††††††††††

Submitted by:

City Manager ___________________

 

Account No. _001-0000-362-0200___

 

Project No. ___________________

 

WF No. ______________________

 

Budget______________________

 

Available _____________________


 

RESOLUTION NO._______________

 

 

RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A LEASE AGREEMENT WITH SUNAIR AVIATION, INC., FOR THE RENTAL OF SUITES 101 AND 102, 8701 AIRPORT BOULEVARD, LEESBURG INTERNATIONAL AIRPORT; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

††††††††††† THAT the Mayor and City Clerk are hereby authorized to execute an agreementwith Sunair Aviation, Inc., whose address is 8806 Airport Boulevard, Leesburg, Florida 34788, for the rental of Suites 101 and 102, 8701 Airport Boulevard, Leesburg International Airport.

 

††††††††††† THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the 13th day of August, 2012.

 

 

 

††††††††††††††††††††††††††††††††††††††††††††††††† ††††††††††††††††††††††††††__________________________

†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Mayor

 

ATTEST:

 

 

_______________________________

City Clerk