Item No: 4.B.1.

Meeting Date: September 10, 2012

From: Mike Thornton, Purchasing Manager, for

Chief Kevin Bowman, Fire Department

Subject: Purchase request 44988 from the Fire Department for the purchase of diesel exhaust filtration systems for 8 fire trucks

Staff Recommendation:

Staff recommends approval of purchase request 44988 as a ‘single source’ purchase to Ward Diesel Filter Systems for the purchase of eight filter systems for a total cost of $69,912.48.

Analysis:

The purpose of this purchase is to install an exhaust filtration system on eight fire trucks that will capture harmful diesel exhaust particulates while the fire trucks are inside the engine bays with engines running.

The system being purchased will remove particulates from the exhaust gas of a vehicle internal combustion engine during those times the emission of such particulates into the atmosphere would be of greatest danger to persons in the vicinity of the vehicle. The system uses a bypass valve located on the engines exhaust manifold to redirect the exhaust through a particulate filter. The valve is activated for a predetermined amount of time when the engine is started. The set time is sufficient for the truck to start and exit the firehouse. Once the time has expired, the truck is now on the road, the valve opens and the exhaust no longer is directed through the particulate filter. The bypass valve is also activated when the truck is put into reverse gear, capturing diesel particulate when backing into the firehouse.

City staff has researched this product and are unable to locate any other product providing an automatic bypass valve and functions similar to the Ward Diesel No Smoke product. Therefore, staff request this item be approved as a ‘single source’ purchase.

Ward Diesel will provide the necessary labor and material to install the filtration systems on the trucks as part of the purchase price.

The Fire Department applied for and was awarded an Assistance to Firefighters Grant (AFG) that will fund 90% of the purchase cost for the eight (8) exhaust filter units.

Options:

1. Approve the single source purchase to Ward Diesel for a total amount of $69,912.48; or

2. Such alternative action as the Commission may deem appropriate

Fiscal Impact:

The AFG grant and the required 10% match have been budgeted in FY2012. The filtration systems cost of $69,912.48 will be paid as follows:

AFG grant (90%) $62,921.23

City match (10%) 6,991.25

Total (100%) $69,912.48

Submission Date and Time: 9/6/2012 11:42 AM____

Department: _Fire Department ________ Prepared by: Mike Thornton_________ Attachments: Yes_X__ No ______ Advertised: ____Not Required __X____ Dates: __________________________ Attorney Review : Yes___ No ____ _________________________________ Revised 6/10/04

Reviewed by: Dept. Head ________ Finance Dept. __________________ Deputy C.M. ___________________ Submitted by: City Manager ___________________

Account No. _001-2220-522.64-10__ Project No. __AFG001___________ WF No. ______________________ Budget ___93,033.00___________ Available __93,033.00 __________