Description: AGENDAHED.JPG
 

Item No:                    5L.

 

Meeting Date:           September 10, 2012

 

From:                          Doug Drymon, Deputy City Manager/Interim Airport Manager

 

Subject:                      Resolution authorizing  a Change Order of $11,890.80 to a contract with C. W. Roberts Contracting, Inc., to reconcile final quantities of materials used for wetland mitigation work in connection with the realignment of Taxiway “A” at Leesburg International Airport.

 

 


Staff Recommendation:

Staff recommends approval of the submitted Change Order to the contract with C. W. Roberts Contracting, Inc., for wetland mitigation work performed at Leesburg International Airport.

 

Analysis:

On May 14, 2012 the City Commission approved Resolution 9014 authorizing execution of a contract in the amount of $128,732.00 with C. W. Roberts Contracting, Inc., for wetland mitigation work required for the future realignment of Taxiway “A” at Leesburg International Airport. The work outlined under C. W. Roberts’ contract included the removal of mitigated wetland along the northern edge of the existing taxiway and backfilling the resulting excavation with good soil. C. W. Roberts Contracting has completed the work stipulated in their contract, and the staff at Hanson Professional Services is now in the process of submitting the final project close-out documents to FDOT and the FAA for approval.

 

As part of the project close-out, the City Commission is requested to approve the attached Change Order to address the final quantities of materials that were used in the mitigation work performed by C. W. Roberts Contracting. Although a significant portion of the good soil used for backfilling the mitigated wetland area came from stockpiled dirt left over from the recent extension of Runway 13-31, there was not enough material available to cover the entire amount needed for the project. As a result, C. W. Roberts Contracting had to purchase additional backfill material from off-site sources.

 

Because this Change Order exceeds 5% of the contract price, approval of the City Commission is required.

 

 

Options:

1.  Approve the submitted Change Order to the contract with C.W. Roberts Contracting, Inc.

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact: 

Total fees for C. W. Roberts’ services under their approved contract were originally calculated at $128,732.00. After adjusting for the additional materials which were required to complete the work, C. W. Roberts’ fees will now total $140,622.80, an increase of $11,890.80 over the original contracted amount.

 

The 2011-2012 Airport Drawdown schedule reflects a roll-over amount of $313,324.00 available for the Mitigated Wetland Removal project. Following approval of the Change Order to C. W. Roberts’ contract, the cost breakdown for the project will be as follows:

 

                                                            $  Amount                   Date Approved

Hanson Task Order #6                       $  88,710.00                10-10-2011

C. W. Roberts Contract                       $128,732.00                5-14-2012

Hanson Amendment #1                      $  18,262.00                7-23-2012

C. W. Roberts Change Order               $  11,890.80

Total:   $247,594.80

 

Sufficient funds are available in the project budget to cover the requested Change Order amount.

 

 

 

 

Submission Date and Time:    9/6/2012 11:43 AM____

 

Department: _____Airport   ___________

Prepared by:  ___DD______________                     

Attachments:        Yes_X_   No ______

Advertised:   ____Not Required ______                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. __________________                                     

                              

Deputy C.M. ______DD__________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _031-1821-542-63-10__

 

Project No. ___310018___________

 

WF No. ___301479-10___________

 

Budget  ___$313,324_____________

 

Available __$ 77,620_____________


 

RESOLUTION NO._______________

 

RESOLUTION AUTHORIZING EXECUTION OF A CHANGE ORDER IN THE AMOUNT OF $11,890.80 TO A CONTRACT WITH C. W. ROBERTS CONTRACTING, INC., FOR THE PURPOSE OF RECONCILING FINAL QUANTITIES OF MATERIALS USED FOR WETLAND MITIGATION WORK UNDERTAKEN IN CONNECTION WITH THE REALIGNMENT OF TAXIWAY "A" AT LEESBURG INTERNATIONAL AIRPORT; PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute a Change Order with C. W. Roberts Contracting, Inc., whose address is 4308 CR 124-A, Wildwood, FL 34785, for the purpose of reconciling final quantities of materials used for wetland mitigation work undertaken by the company in connection with the realignment of Taxiway “A” at Leesburg International Airport.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the 10th day of September 2012.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk