Item No: 5L.
Meeting Date: September
10, 2012
From: Doug
Drymon, Deputy City Manager/Interim Airport Manager
Subject: Resolution authorizing a Change
Order of $11,890.80 to a contract with C. W. Roberts Contracting, Inc., to reconcile
final quantities of materials used for wetland mitigation work in connection
with the realignment of Taxiway “A” at Leesburg
International Airport.
Staff Recommendation:
Staff
recommends approval of the submitted Change Order to the contract with C. W.
Roberts Contracting, Inc., for wetland mitigation work performed at Leesburg
International Airport.
Analysis:
On
May 14, 2012 the City Commission approved Resolution 9014 authorizing execution
of a contract in the amount of $128,732.00 with C. W. Roberts Contracting,
Inc., for wetland mitigation work required for the future realignment of
Taxiway “A” at Leesburg International Airport. The work outlined under C. W.
Roberts’ contract included the removal of mitigated wetland along the northern
edge of the existing taxiway and backfilling the resulting excavation with good
soil. C. W. Roberts Contracting has completed the work stipulated in their
contract, and the staff at Hanson Professional Services is now in the process
of submitting the final project close-out documents to FDOT and the FAA for
approval.
As
part of the project close-out, the City Commission is requested to approve the
attached Change Order to address the final quantities of materials that were
used in the mitigation work performed by C. W. Roberts Contracting. Although a
significant portion of the good soil used for backfilling the mitigated wetland
area came from stockpiled dirt left over from the recent extension of Runway
13-31, there was not enough material available to cover the entire amount
needed for the project. As a result, C. W. Roberts Contracting had to purchase
additional backfill material from off-site sources.
Because
this Change Order exceeds 5% of the contract price, approval of the City
Commission is required.
Options:
1. Approve the submitted Change Order to the
contract with C.W. Roberts Contracting, Inc.
2. Such alternative action as the Commission may
deem appropriate
Fiscal Impact:
Total
fees for C. W. Roberts’ services under their approved contract were originally
calculated at $128,732.00. After adjusting for the additional materials which
were required to complete the work, C. W. Roberts’ fees will now total $140,622.80,
an increase of $11,890.80 over the original contracted amount.
The 2011-2012 Airport Drawdown schedule reflects a
roll-over amount of $313,324.00 available for the Mitigated Wetland Removal
project. Following approval of the Change Order to C. W. Roberts’ contract, the
cost breakdown for the project will be as follows:
$ Amount
Date
Approved
Hanson Task
Order #6 $ 88,710.00 10-10-2011
C. W. Roberts
Contract $128,732.00 5-14-2012
Hanson Amendment #1 $ 18,262.00 7-23-2012
C. W. Roberts Change Order $ 11,890.80
Total: $247,594.80
Sufficient funds are available in the project budget
to cover the requested Change Order amount.
Submission Date and Time: 9/6/2012 11:43 AM____
|
Department: _____Airport
___________ Prepared
by: ___DD______________ Attachments: Yes_X_ No ______ Advertised: ____Not Required ______ Dates: __________________________ Attorney
Review : Yes___ No ____
_________________________________ Revised 6/10/04 |
Reviewed by: Dept. Head ________ Finance Dept. __________________ Deputy
C.M. ______DD__________ Submitted
by: City Manager ___________________
|
Account
No. _031-1821-542-63-10__ Project
No. ___310018___________ WF No. ___301479-10___________ Budget ___$313,324_____________ Available
__$ 77,620_____________ |
RESOLUTION NO._______________
RESOLUTION AUTHORIZING EXECUTION OF A CHANGE
ORDER IN THE AMOUNT OF $11,890.80 TO A CONTRACT WITH C. W. ROBERTS CONTRACTING,
INC., FOR THE PURPOSE OF RECONCILING FINAL QUANTITIES OF MATERIALS USED FOR
WETLAND MITIGATION WORK UNDERTAKEN IN CONNECTION WITH THE REALIGNMENT OF
TAXIWAY "A" AT LEESBURG INTERNATIONAL AIRPORT; PROVIDING AN EFFECTIVE
DATE.
BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF LEESBURG, FLORIDA:
THAT the Mayor and City Clerk are hereby
authorized to execute a Change Order with C. W. Roberts Contracting, Inc., whose address is 4308 CR 124-A, Wildwood, FL
34785,
for the purpose of reconciling final quantities of materials used for wetland
mitigation work undertaken by the company in connection with the realignment of
Taxiway “A” at Leesburg International Airport.
THAT
this resolution shall become effective immediately.
PASSED
AND ADOPTED by the City
Commission of the City of Leesburg, Florida, at a regular meeting held the 10th
day of September 2012.
__________________________
Mayor
ATTEST:
__________________________
City Clerk