Item No: 5L.
Meeting Date: September 10, 2012
From: Doug Drymon, Deputy City Manager/Interim Airport Manager
Subject: Resolution authorizing a Change Order of $11,890.80 to a contract with C. W. Roberts Contracting, Inc., to reconcile final quantities of materials used for wetland mitigation work in connection with the realignment of Taxiway “A” at Leesburg International Airport.
Staff recommends approval of the submitted Change Order to the contract with C. W. Roberts Contracting, Inc., for wetland mitigation work performed at Leesburg International Airport.
On May 14, 2012 the City Commission approved Resolution 9014 authorizing execution of a contract in the amount of $128,732.00 with C. W. Roberts Contracting, Inc., for wetland mitigation work required for the future realignment of Taxiway “A” at Leesburg International Airport. The work outlined under C. W. Roberts’ contract included the removal of mitigated wetland along the northern edge of the existing taxiway and backfilling the resulting excavation with good soil. C. W. Roberts Contracting has completed the work stipulated in their contract, and the staff at Hanson Professional Services is now in the process of submitting the final project close-out documents to FDOT and the FAA for approval.
As part of the project close-out, the City Commission is requested to approve the attached Change Order to address the final quantities of materials that were used in the mitigation work performed by C. W. Roberts Contracting. Although a significant portion of the good soil used for backfilling the mitigated wetland area came from stockpiled dirt left over from the recent extension of Runway 13-31, there was not enough material available to cover the entire amount needed for the project. As a result, C. W. Roberts Contracting had to purchase additional backfill material from off-site sources.
Because this Change Order exceeds 5% of the contract price, approval of the City Commission is required.
1. Approve the submitted Change Order to the contract with C.W. Roberts Contracting, Inc.
2. Such alternative action as the Commission may deem appropriate
Total fees for C. W. Roberts’ services under their approved contract were originally calculated at $128,732.00. After adjusting for the additional materials which were required to complete the work, C. W. Roberts’ fees will now total $140,622.80, an increase of $11,890.80 over the original contracted amount.
The 2011-2012 Airport Drawdown schedule reflects a roll-over amount of $313,324.00 available for the Mitigated Wetland Removal project. Following approval of the Change Order to C. W. Roberts’ contract, the cost breakdown for the project will be as follows:
$ Amount Date Approved
Hanson Task Order #6 $ 88,710.00 10-10-2011
C. W. Roberts Contract $128,732.00 5-14-2012
Hanson Amendment #1 $ 18,262.00 7-23-2012
C. W. Roberts Change Order $ 11,890.80
Sufficient funds are available in the project budget to cover the requested Change Order amount.
Department: _____Airport ___________
Prepared by: ___DD______________
Attachments: Yes_X_ No ______
Advertised: ____Not Required ______
Attorney Review : Yes___ No ____
Reviewed by: Dept. Head ________
Finance Dept. __________________
Deputy C.M. ______DD__________
City Manager ___________________
Account No. _031-1821-542-63-10__
Project No. ___310018___________
WF No. ___301479-10___________
Available __$ 77,620_____________
RESOLUTION AUTHORIZING EXECUTION OF A CHANGE ORDER IN THE AMOUNT OF $11,890.80 TO A CONTRACT WITH C. W. ROBERTS CONTRACTING, INC., FOR THE PURPOSE OF RECONCILING FINAL QUANTITIES OF MATERIALS USED FOR WETLAND MITIGATION WORK UNDERTAKEN IN CONNECTION WITH THE REALIGNMENT OF TAXIWAY "A" AT LEESBURG INTERNATIONAL AIRPORT; PROVIDING AN EFFECTIVE DATE.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:
THAT the Mayor and City Clerk are hereby authorized to execute a Change Order with C. W. Roberts Contracting, Inc., whose address is 4308 CR 124-A, Wildwood, FL 34785, for the purpose of reconciling final quantities of materials used for wetland mitigation work undertaken by the company in connection with the realignment of Taxiway “A” at Leesburg International Airport.
THAT this resolution shall become effective immediately.
PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the 10th day of September 2012.