Description: AGENDAHED.JPG
 

Item No:                    5F.

 

Meeting Date:           September 24, 2012

 

From:                          Mike Thornton, Purchasing Manager for

                                    Ray Sharp, Public Works Director

 

Subject:                      Resolution authorizing execution of an agreement with Leware Construction Company for the Venetian Gardens Bridge Replacement construction services.

 

 


Staff Recommendation:

Staff recommends approval of execution of an agreement with Leware Construction Company for the Venetian Gardens Bridge Renovation design-build construction services for a total not to exceed amount of $339,000.00.

 

Analysis:

The purpose of this acquisition is to establish a design-build construction services agreement with a qualified firm to accomplish the renovation of six bridges located at Venetian Gardens.

 

City Commission directed staff to issue a design-build Request for Proposal soliciting qualified firms to submit proposals for the renovation or replacement of the bridges located in Venetian Gardens.  Commission believed a design-build approach would be more cost effective as opposed to using the conventional design-bid-build method of construction.

 

On June 20, 2012, the Purchasing Division issued Request for Proposals (RFP) number 120302 inviting qualified firms to submit technical and price proposals for consideration and evaluation by the City.  On July 26, 2012, the City received technical and cost proposals from two bridge design-build construction firms.

 

The City used Jones Edmunds as the consulting engineer for the City as required by Florida State Statute.  Jones Edmunds provided a minimum design criteria package to serve as a starting point for the responding firms.

 

The competing firms’ technical proposals addressed their Approach/Scheduling, Similar Project Experience and References, and Local Business Enterprise eligibility which included information regarding resumes, and references, organizational structure, that will be available to the firms in providing performance of work as required by the RFP.  Price proposals were also required.

 

Proposals were received from the following primary and partner firms.  The primary and partner firms together would form the Design Build Team.

 

Primary:  Leware Construction Company - Leesburg, FL

Partner:  R.P. Hottinger Construction Inc. - Umatilla, FL

Partner:  Booth, Ern, Straughan and Hiott, Inc. - Tavares, FL

 

Primary:  Transportation Structures, Inc. – Tampa, FL

Partner:   AIM Engineering & Surveying, Inc. – Tampa, FL

 

For each proposal evaluated, raw scores assigned by each member were totaled and converted to a ranking.  The rankings for each firm were totaled and then converted to an overall ordinal score.  Using this method has proven to minimize the effects of large variances in any one evaluators’ scoring.

 

SUMMARY OF RANKING

 

 

Leware

TSI

 

Evaluator 1

Points Awarded

94.40

82.65

Ranking

1

2

 

Evaluator 2

Points Awarded

86.85

76.65

Ranking

1

2

 

Evaluator 3

Points Awarded

88.82

83.24

Ranking

1

2

 

Evaluator 4

Points Awarded

85.64

75.26

Ranking

1

2

Total Points

355.71

317.80

Total Ordinal Rank*

4

8

Overall Ranking

1

2

 

 

SUMMARY OF PRICING

Bid Item

Leware Const.

TSI, Inc.

Design Total

$35,000

$95,500

Base Bid: All Wood Construction

$271,000

$204,320

Alternate 1: Composite deck

$314,000

$250,550

Alternate 2: Composite Deck and Composite Hand Rail

$311,000

$285,550

 

Design Plus Base Bid

$306,000

$299,820

Design Plus Alternate 1

$349,000

$346,050

Design Plus Alternate 2

$346,000

$381,050

Value Engineered Contract Amount

$339,000

NA

 

The Technical Qualification/Cost proposal submitted by Leware Construction Company (LCC) was the highest ranked by the City’s technical evaluation.  However, LCC increased its score over TSI due to its initial price offer of $346,000.00 being $40,000.00 more favorable to the City.  During value engineering discussions LCC offered several favorable suggestions leading to an additional savings of $7,000.00.  LCC design-build approach includes the replacement of all pilings for each bridge.  This approach will provide for the full reconstruction of each bridge when the project is completed.  Certainly, a much better approach than rebuilding the top portion of the bridge on old pilings.

 

Following an evaluation of LCC’s references for similar work at Disney’s Caribbean Resort, Marriot’s Cypress Gardens, and the Phase III Hickory Nature Boardwalk projects; the Public Works Department recommends award to the Leware Construction Company.

 

Options:

1.  Execute an Agreement with Leware Construction Company; or

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact: 

The Commission approved a $365,000 budget for this project.  This amount is sufficient for the design-build construction contract of $339,000.

 

Costs to date for this project are:

 

Vendor Name                                   Description                                       Amount

Jones Edmunds                       Design Criteria Bid Package                $ 24,850

Leware Construction               Design-Build Construction                  $339,000

                                                                                    Total Project  $363,850

 

Submission Date and Time:    9/24/2012 3:34 PM_______

 

Department:  Public Works__________

Prepared by: Terry Pollard___________                    

Attachments: Yes ___X___   No   _____

Advertised:    Yes____________                     

Dates:             June 19, 2012___________

Attorney Review :       Yes___  No _____

                                               

________________________________            

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. __________________                                      

                              

Deputy C.M. __________________                                                                           

Submitted by:

City Manager ___________________

 

Account No. 031-8124-572.63-10_____

 

Project No.   310081_____________

 

WF No.          0743901/001_________

 

Budget           $365,000.00 __________

 

Available       $340,127.00 __________

 

 

RESOLUTION NO._______________

 

RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING EXECUTION OF AN AGREEMENT WITH LEWARE CONSTRUCTION COMPANY FOR THE VENETIAN GARDEN BRIDGE RENOVATION PROJECT FOR $339,000.00; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement  with LEWARE CONSTRUCTION COMPANY, whose address is 925 THOMAS AVENUE, LEESBURG, FLORIDA 34748 for Venetian Garden Bridges Renovation pursuant to Request for Proposal 120302.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the __24th_ day of __September__ 2012.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk