Item No: 4.C.2.

Meeting Date: September 24, 2012

From: Mike Thornton, Purchasing Manager for

Doug Drymon, Acting Airport Manager

Subject: Resolution authorizing a third amendment to an existing agreement with Boone Improvements, Inc. for large area mowing services at Leesburg International Airport

Staff Recommendation:

Staff recommends approval of the third amendment with Boone Improvements, Inc. extending the existing contract thru September 30, 2013.

Analysis:

The City originally contracted with Boone Improvements, Inc. in August 2007 for a three year period. Boone Improvements, Inc. provides large area mowing services for Leesburg International Airport. This third amendment will extend the contract period until September 30, 2013. The original agreement provides for the City to renew in one year periods at the City’s option. The City wishes to exercise that option with this third amendment.

The contractor mows the primary area no more than thirteen times each year and the secondary area no more than thirteen (13) times each year according to the schedule provide here. Mowing may be adjusted to fewer cuttings depending on how fast or slowly the grass grows.

• August - Two cuts
• September - One cut
• October - One cut
• November - One cut
• December - No cuts
• January - No cuts
• February - One cut
• March - One cut
• April - One cut
• May - One cut
• June - Two cuts
• July - Two cuts

The contractor is paid for actual work performed at the following unit prices.

Mowing Area Price per Complete Cut

Primary Area $1,879.02

Secondary Area $ 94.90

Extension of this contract will allow for uninterrupted mowing services. The City has received excellent service and dependability from Boone International, Inc. and would like to continue its relationship with this vendor.

The City has spent the following on this contract:

Fiscal Year FY Total Amount

2011-2012 $ 7,895.68 (through June 30, 2012)

2010-2011 $15,790.56

2009-2010 $17,765.28

2008-2009 $23,687.04

Total $65,138.56

Options:

1. Approve the resolution authorizing execution of the third amendment with Boone

Improvements, Inc.; or

2. Such alternative action as the Commission may deem appropriate

Fiscal Impact:

Funds for mowing services at Leesburg International Airport are budgeted on an annual basis.

Submission Date and Time: 9/24/2012 3:34 PM____

Department: __City Manager - Airport___ Prepared by: ____Terry Pollard______ Attachments: Yes__X__ No ____ Advertised: ____Not Required __X___ Dates: __________________________ Attorney Review : Yes___ No ____ _________________________________ Revised 6/10/04

Reviewed by: Dept. Head ________ Finance Dept. __________________ Deputy C.M. ___________________ Submitted by: City Manager ___________________

Account No. _001-1821-542-4625___ Project No. ___________________ WF No. ______________________ Budget _____$30,000.00_________ Available ____$22,104,.32_________

RESOLUTION NO._______________

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A THIRD AMENDMENT TO THE AGREEMENT WITH BOONE IMPROVEMENTS, INC. FOR LARGE AREA MOWING AT LEESBURG INTERNATIONAL AIRPORT; AND PROVIDING AN EFFECTIVE DATE.

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

THAT the Mayor and City Clerk are hereby authorized to execute an agreement with BOONE IMPROVEMENTS, INC. whose address is P.O. BOX 3190, HIGH SPRINGS, FL 32655 for LARGE AREA MOWING AT THE LEESBURG INTERNATIONAL AIRPORT.

THAT this resolution shall become effective immediately.

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the __24th___ day of _September__ 2012.

__________________________

Mayor

ATTEST:

________________________________

City Clerk