Description: AGENDAHED.JPG

 

Item No:                    4.C.2.

 

Meeting Date:           September 24, 2012

 

From:                          Mike Thornton, Purchasing Manager for

                                    Doug Drymon, Acting Airport Manager

 

Subject:                      Resolution authorizing a third amendment to an existing agreement with Boone Improvements, Inc. for large area mowing services at Leesburg International Airport

 


Staff Recommendation:

Staff recommends approval of the third amendment with Boone Improvements, Inc. extending the existing contract thru September 30, 2013.

 

Analysis:

The City originally contracted with Boone Improvements, Inc. in August 2007 for a three year period. Boone Improvements, Inc. provides large area mowing services for Leesburg International Airport. This third amendment will extend the contract period until September 30, 2013. The original agreement provides for the City to renew in one year periods at the City’s option.  The City wishes to exercise that option with this third amendment.

 

The contractor mows the primary area no more than thirteen times each year and the secondary area no more than thirteen (13) times each year according to the schedule provide here. Mowing may be adjusted to fewer cuttings depending on how fast or slowly the grass grows.

 


The contractor is paid for actual work performed at the following unit prices.

Mowing Area                         Price per Complete Cut

Primary Area               $1,879.02

Secondary Area           $     94.90

 

Extension of this contract will allow for uninterrupted mowing services. The City has received excellent service and dependability from Boone International, Inc. and would like to continue its relationship with this vendor.

 

The City has spent the following on this contract:

 

Fiscal Year          FY Total Amount                                                                                

2011-2012             $  7,895.68 (through June 30, 2012)

2010-2011             $15,790.56

2009-2010             $17,765.28

2008-2009             $23,687.04

                 Total    $65,138.56

 

Options:

1.  Approve the resolution authorizing execution of the third amendment with Boone

     Improvements, Inc.; or

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact: 

Funds for mowing services at Leesburg International Airport are budgeted on an annual basis.

 

Submission Date and Time:    9/24/2012 3:34 PM____

 

Department: __City Manager - Airport___

Prepared by:  ____Terry Pollard______                     

Attachments:         Yes__X__   No ____

Advertised:   ____Not Required __X___                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                 

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. __________________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _001-1821-542-4625___

 

Project No. ___________________

 

WF No. ______________________

 

Budget  _____$30,000.00_________

 

Available ____$22,104,.32_________


 

RESOLUTION NO._______________

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A THIRD AMENDMENT TO THE AGREEMENT WITH BOONE IMPROVEMENTS, INC. FOR LARGE AREA MOWING AT LEESBURG INTERNATIONAL AIRPORT; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement  with BOONE IMPROVEMENTS, INC. whose address is P.O. BOX 3190, HIGH SPRINGS, FL 32655 for LARGE AREA MOWING AT THE LEESBURG INTERNATIONAL AIRPORT.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the __24th___ day of _September__ 2012.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

________________________________

City Clerk