Item No: 4.C.2.
Meeting Date: September 24, 2012
From: Mike Thornton, Purchasing Manager for
Doug Drymon, Acting Airport Manager
Subject: Resolution authorizing a third amendment to an existing agreement with Boone Improvements, Inc. for large area mowing services at Leesburg International Airport
Staff recommends approval of the third amendment with Boone Improvements, Inc. extending the existing contract thru September 30, 2013.
The City originally contracted with Boone Improvements, Inc. in August 2007 for a three year period. Boone Improvements, Inc. provides large area mowing services for Leesburg International Airport. This third amendment will extend the contract period until September 30, 2013. The original agreement provides for the City to renew in one year periods at the City’s option. The City wishes to exercise that option with this third amendment.
The contractor mows the primary area no more than thirteen times each year and the secondary area no more than thirteen (13) times each year according to the schedule provide here. Mowing may be adjusted to fewer cuttings depending on how fast or slowly the grass grows.
The contractor is paid for actual work performed at the following unit prices.
Mowing Area Price per Complete Cut
Primary Area $1,879.02
Secondary Area $ 94.90
Extension of this contract will allow for uninterrupted mowing services. The City has received excellent service and dependability from Boone International, Inc. and would like to continue its relationship with this vendor.
The City has spent the following on this contract:
Fiscal Year FY Total Amount
2011-2012 $ 7,895.68 (through June 30, 2012)
1. Approve the resolution authorizing execution of the third amendment with Boone
Improvements, Inc.; or
2. Such alternative action as the Commission may deem appropriate
Funds for mowing services at Leesburg International Airport are budgeted on an annual basis.
Department: __City Manager - Airport___
Prepared by: ____Terry Pollard______
Attachments: Yes__X__ No ____
Advertised: ____Not Required __X___
Attorney Review : Yes___ No ____
Reviewed by: Dept. Head ________
Finance Dept. __________________
Deputy C.M. ___________________
City Manager ___________________
Account No. _001-1821-542-4625___
Project No. ___________________
WF No. ______________________
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A THIRD AMENDMENT TO THE AGREEMENT WITH BOONE IMPROVEMENTS, INC. FOR LARGE AREA MOWING AT LEESBURG INTERNATIONAL AIRPORT; AND PROVIDING AN EFFECTIVE DATE.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:
THAT the Mayor and City Clerk are hereby authorized to execute an agreement with BOONE IMPROVEMENTS, INC. whose address is P.O. BOX 3190, HIGH SPRINGS, FL 32655 for LARGE AREA MOWING AT THE LEESBURG INTERNATIONAL AIRPORT.
THAT this resolution shall become effective immediately.
PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the __24th___ day of _September__ 2012.