Item No: 4.B.1.

Meeting Date: October 22, 2012

From: Mike Thornton, Purchasing Manager, for

Al Purvis, Chief Plant Operator, Public Works Department

Subject: Purchase request 45067 from the Public Works Department for ratification of after-the-fact purchase of reuse pump replacements and pump motor repairs from Florida Armature Works, Inc. for a total cost of $37,553.50.

Staff Recommendation:

Staff recommends after-the-fact approval of purchase request 45067 in the amount of $37,553.50 to Florida Armature Works, Inc. (FAWI) for reuse pump and pump motor repairs.

Analysis:

The Public Works Department is requesting after-the-fact approval for repairs at the Turnpike Reuse Station because two out of the three vertical turbine pumps failed simultaneously. A third pump was available and installed by staff; however, this pump also eventually failed as repairs were being accomplished on the other two pumps creating an emergency situation.

FAWI was called for this repair because they had offered the most favorable pricing for several recent projects, as well as, providing excellent response times and repair services. Expeditious repairs were required as the result would be no reuse water availability for City customers in the area served by the Turnpike Reuse Station.

Options:

1. Approve purchase request 45067 with Florida Armature Works, Inc.; or

2. Such alternative action as the Commission may deem appropriate

Fiscal Impact:

Renewal and Replacement funds were available to cover this expense.

Submission Date and Time: 10/18/2012 5:21 PM____

Department: _Public Works___________ Prepared by: _Terry Pollard__________ Attachments: Yes ____ No _ X_ Advertised: _____ Not Required _ X_ Dates:____________________________ Attorney Review : Yes___ No ____ _________________________________ Revised 6/10/04

Reviewed by: Dept. Head ________ Finance Dept. ___________________ Deputy C.M. _____________________ Submitted by: City Manager _____________________

Account No. __043-3072-533-4613__ Project No. ___436020___________ WF No. _______________________ Budget ______$37,553.50_________ Available _____$37,553.50_________