Item No: 4.C.3.
Meeting Date: October 22, 2012
From: Mike Thornton, Purchasing Manager, for
Jennifer Magavero, Deputy Director, Parks & Recreation Department
Subject: Resolution authorizing a first amendment to an existing agreement with Annan Landscaping Company for Highway 441 Landscape Maintenance services
Staff recommends approval of the second amendment with Annan Landscaping Company (Annan) to extend the existing contract thru September 30, 2013. The annual budgeted expense for the contract is $62,880.00.
The City originally contracted with Annan in March 2008 for a three (3)-year base period. Annan provides Highway 441 Landscape Maintenance from CR 473 to College Drive. The original agreement provides for the City to renew in writing for additional one (1) year periods at the City’s option. This option was first implemented to extend the agreement period until September 30, 2012. The City wishes to exercise the option provision with this second amendment to extend the agreement period until September 30, 2013.
Extension of this contract will allow for uninterrupted Highway 441 Landscape Maintenance services. Retaining the existing company will minimize confusion and cost by transferring to a new company. The City has received excellent service and dependability from Annan and would like to continue its relationship with this vendor.
1. Authorize execution of the first amendment with Annan Landscaping Company; or
2. Such alternative action as the Commission may deem appropriate
Funds for Highway 441 Landscape Maintenance services are budgeted for $62,880.00 in the 2013 fiscal year. This will be an ongoing annual maintenance expense. The Florida Department of Transportation (FDOT) will reimburse the City approximately $10,000 per year for maintaining the non-landscaped Bahia grass areas.
Department: _Parks and Recreation__
Prepared by: _Terry Pollard__________
Attachments: Yes _X__ No _____
Advertised: ____Not Required __X___
Attorney Review : Yes___ No ____
Reviewed by: Dept. Head ________
Finance Dept. __________________
Deputy C.M. ___________________
City Manager ___________________
Account No. 001-8124-572-4625
Project No. ___________________
WF No. ______________________
Budget _____$ 62,800.00_________
Available ____$ 62,800.00_________
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A SECOND AMENDMENT TO THE AGREEMENT WITH ANNAN LANDSCAPING COMPANY FOR HIGHWAY 441 LANDSCAPE MAINTENANCE SERVICES FROM CR 473 TO COLLEGE DRIVE FOR $62,880.00; AND PROVIDING AN EFFECTIVE DATE.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:
THAT the Mayor and City Clerk are hereby authorized to execute a second amendment to an existing agreement with ANNAN LANDSCAPING COMPANY whose address is 991 Explorer Cove, Suite 133, ALTAMONTE SPRINGS, FL 32701 for Landscape Maintenance Services.
THAT this resolution shall become effective immediately.
PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _____ day of _________ 2012.