Item No: 5B.
Meeting Date: January
14, 2013
From: Brandy
McDaniel, Budget Manager
Subject: Ordinance amending the fiscal year
2012-13 budget for the General, Stormwater, Greater Leesburg CRA, Carver
Heights CRA, Hwy 441/27 CRA, Capital Projects, Electric, Gas, Water,
Wastewater, Communications, Discretionary Sales Tax, Police Impact Fees and
Fleet Services Funds for the carryovers from fiscal year 2011-12
Staff Recommendation:
Staff recommends adoption of
the attached ordinance amending the fiscal year 2012-13 budget for the General,
Stormwater, Greater Leesburg CRA, Carver Heights CRA, Hwy 441/27 CRA, Capital
Projects, Electric, Gas, Water, Wastewater, Communications, Discretionary Sales
Tax,
Police Impact
Fees
and Fleet Services Funds for the carryovers from fiscal year 2011-12.
Analysis:
As
established in the Budget Policy, adopted
This
budget adjustment includes purchase orders that were issued prior to September
30, 2012, and the amounts were not included in the original budget for 2012-13,
as well as projects not completed last fiscal year.
General Fund
(G.F.): Funding Source
Smartgrid-
Sungard Modules (IT) $ 16,880 Transfer
from Electric
Shady
Oak Cemetery fence (Misc) 14,640 Fund
Balance
EPIP
Bonus (Police) 116,921
Fund Balance
Customer
Service Renovations (Finance) 46,000 Fund
Balance
Meter
Reading Equipment (Finance) 18,498 Fund
Balance
Meter
Reading Equipment (IT) 18,498 Fund
Balance
Website
Redesign (IT) 17,960 Fund
Balance
Environmental
Assessment of Parcel next
to Cracker Barrel (Airport) 8,975 Fund
Balance
Update
Airport Signage Match (Capital Projects)
239 Fund Balance
Assess
Condition of Tower (Police) 3,950 Fund Balance
Overtime
Grant (Police) 53,677 Federal Grant
2
Sworn Officers Grant (Police) 46,415 Federal Grant
Replace
Overhead Bay Door (Fire) 12,924 Fund
Balance
General Fund (Continued) Funding
Source
Public
Safety Training Facility (Capital Projects-
Fire) 64,572 Fund Balance
Bunker
Gear Extractors (Fire) 93,033 Federal Grant/Fund Balance
Training
Grant (Fire) 1,819 Federal
Grant
Construction
Specifications (Streets)
300 Fund
Balance
City
Hall Elevator (PW Facilities) 2,000 Fund Balance
Training
Grant (Housing) 1,000 Contributions/Donations
Police
Dept Roof Repair (Rec Facilities)
13,380 Fund Balance
Replacement
Vehicles (Fleet Services) 234,181 Fund
Balance
Refurbish
Funds (Fleet Services)
5,000 Fund
Balance
Parts
for Police Cars (Fleet Services)
9,830 Fund Balance
Total General Fund $800,692
Stormwater Funding
Source
Construction
Specifications $ 1,200 Fund
Balance
Canal
St WWTP S Side SW Ditch 9,345 Fund
Balance
Commerce
St & Ind. Ditch Enclosure 14,125 Fund Balance
Romac
Ditch Enclosure 7,240 Fund
Balance
Lake
Harris Water Quality Improvements
561,416 State Grant/Fund Balance
Birchwood
Ditch 536,919 Fund
Balance
Basin
Study Update 100,000 Fund Balance
Total Stormwater $1,230,245
Greater Leesburg CRA Funding
Source
Downtown
Phase 2 Design Services $
61,593 Fund
Balance
Sign
Grant Program 12,154 Fund
Balance
Undergrounding
200,000 Fund Balance
Total Greater Leesburg CRA
$ 273,747
Carver Heights CRA Funding
Source
Land
Purchases $
262,882 Bond
Proceeds
Eligible
Projects 102,355 Bond
Proceeds
Redevelopment
Plan Amend. & Marketing 6,787 Bond
Proceeds
Underground
Utility Lines 35,246 Bond
Proceeds
Entrance
Improvements 119,490 Bond
Proceeds
Park
Improvements 170,697 CDBG Grant/Bond
Proceeds
Infrastructure
Projects/Improvements 149,595 Bond Proceeds
Total Carver Heights CRA $
847,052
Hwy 441/27 CRA Funding
Source
Sign
Grant Program
$ 102,068 Fund
Balance
Lights
(Transfer to Electric) 223,141 Bond Proceeds
Total Hwy 441/27 CRA $ 325,209
Capital Projects Funding
Source
Update
Signage (Airport) $ 9,568 State Grant/Transfer
from G.F.
Update
Lighting (Airport)
504,275 State
Grant/Bond Proceeds
Capital Projects
(Continued) Funding
Source
Security
Fencing (Airport)
611,408 State
Grant
Public
Safety Training Facility (Police)
15,131 Transfer Police Impact Fees
Public
Safety Training Facility (Fire)
64,572 Transfer
from General Fund
Fire
Station #1 Renovations (Fire)
44,279 Bond Proceeds
Fuel
Site Refurbishments (Fleet)
14,948 Fuel Surcharge Fund Balance
Fuel
Site Software Upgrade (Fleet) 3,500 Fuel
Surcharge Fund Balance
Lake
Pointe Circle (Streets) 32,687 Transfer
from Discretionary
Sales Tax
Relight
Susan St Complex (Recreation) 240,000 Bond
Proceeds
Community Bldg Improvements (Recreation)
61,800
Bond Proceeds
Venetian
Gardens Bridges (Recreation) 350,877 Bond
Proceeds
Leesburg
Wildwood Trail (Recreation) 1,529,103 State Grant
Total Capital Projects $
3,482,148
Electric Funding
Source
Leesburg
High School Energy Lab $ 220,000 Demand
Side Mgmt Fund
Balance
Map
Board for SCADA room 58,000 Fund
Balance
SCADA
Renovations
100,000 Fund
Balance
Underground
Carver Heights Phase 3 201,401 Fund Balance
Sectionalizers 144,207 Renewal & Replacement
Center
Feeder Breaker
57,139 Renewal & Replacement
North
Feeder Breaker
6,452 Renewal
& Replacement
College
to Radio Road 1,567,692 Fund Balance
Distribution
Lines
718,466 Bond
Proceeds
Subdivisions
52,923 Bond
Proceeds
Reconductoring 477,947 Bond
Proceeds
Hwy
441/27 Lights 223,141 Transfer
from Hwy 441/27
CRA
Smartgrid
Project 6,167,006 Department
of Energy
(DOE), Grant Anticipation
Note (GAN)
Mini
Excavator (Fleet Services) 95,000 Fund
Balance
Total Electric $10,089,374
Gas Funding
Source
Squeeze
Tools $
15,000 Fund
Balance
Miscellaneous
Mains 1,826,642 Bond
Proceeds
Bentley
Ridge
79,445 Developer Contributed
Hidden
Harbor 38,728 Developer Contributed
Total Gas $ 1,959,815
Water Funding
Source
Plantation
at Leesburg CUP
$ 17,000 Fund Balance
Annual
Wetlands Monitoring
8,701 Fund
Balance
Construction
Specifications
750 Fund
Balance
Water
Conservation Tracking
2,770 Fund
Balance
Water (Continued) Funding
Source
Groundwater
Monitoring CUP
3,133 Fund
Balance
Royal
Highlands CUP 6,000 Fund Balance
Royal
Highlands Well #1 60,000 Renewal &
Replacement
Royal
Highlands High Service Pump #1 60,000 Renewal &
Replacement
Generator
Replacement Main WTP 6,450 Renewal
& Replacement
Plantation
WTP Upgrade 3,246,638 Bond
Proceeds
Highland
Lake WTP 50,000 Bond
Proceeds
Hwy
441 Perkins to Griffin
11,269 Bond Proceeds
Total Water $3,472,711
Wastewater Funding
Source
Industrial
Pretreatment Program $
15,000 Fund
Balance
Construction
Specifications 750 Fund
Balance
Canal
St WWTP Aerator
10,040 Fund Balance
Bentley
Road Force Main 47,245 Renewal
& Replacement
Perkins
to Griffin Line Rehab
458,797 Renewal & Replacement
Replace
Sodium Hypo Tank 15,125 Renewal
& Replacement
Canal
Pond Liner 67,206 Renewal
& Replacement
North
Pond Liner
264,357 Renewal & Replacement
Total Wastewater $ 878,520
Communications Funding
Source
Lake
County Schools New Fiber $ 161,416 Renewal
& Replacement
Lake
County Justice Center Relocate 7,567 Renewal &
Replacement
Core
& Remote Switching Infrastructure 98,832 Renewal
& Replacement
Smartgrid 65,000 Transfer
from Electric
Total Communications $ 332,815
Discretionary Sales Tax Funding
Source
Lake Pointe
Circle (Capital Projects) $ 32,687 Fund Balance
Total Discretionary Sales Tax
$ 32,687
Police Impact Fees Funding
Source
Public Safety
Training Facility
(Capital Projects) $ 15,131 Fund Balance
Total Police Impact Fees $ 15,131
Fleet Services Fund
Replace
Electric Bucket Truck $ 173,181 Transfer
from G.F.
Replace Gas
Mini Excavator
35,000 Transfer
from G.F.
Electric New
Mini Excavator
95,000 Transfer
from Electric
Replace WWT GMC
Sonoma 26,000 Transfer from G.F.
Refurbish Funds 5,000 Transfer from G.F.
Parts for
Police Cars 9,830 Transfer
from G.F.
Total Fleet Services Fund $
344,011
Options:
1. Adopt the attached ordinance amending the
fiscal year 2012-13 budget for the General, Stormwater, Greater Leesburg CRA,
Carver Heights CRA, Hwy 441/27 CRA, Capital Projects, Electric, Gas, Water,
Wastewater, Communications, Discretionary Sales Tax, Police Impact Fees, and
Fleet Services Funds, or
2. Such alternative action as the Commission may
deem appropriate
Fiscal Impact:
The
following funds will increase as seen below:
|
FUND |
FY 2013 ADOPTED |
CHANGE |
FY 2013 AMENDED |
|
General |
23,989,523 |
800,692 |
24,790,215 |
|
Stormwater |
1,948,862 |
1,230,245 |
3,179,107 |
|
Greater Leesburg CRA |
333,633 |
273,747 |
607,380 |
|
Carver Heights CRA |
269,248 |
847,052 |
1,116,300 |
|
Hwy 441/27 CRA |
801,831 |
325,209 |
1,127,040 |
|
Debt Service |
1,633,998 |
-0- |
1,633,998 |
|
Capital Projects |
2,057,872 |
3,482,148 |
5,540,020 |
|
Electric |
67,155,026 |
10,089,374 |
77,244,400 |
|
Gas |
8,607,272 |
1,959,815 |
10,567,087 |
|
Water |
8,552,694 |
3,472,711 |
12,025,405 |
|
Wastewater |
11,252,474 |
878,520 |
12,130,994 |
|
Communications |
2,049,007 |
332,815 |
2,381,822 |
|
Solid Waste |
3,666,759 |
-0- |
3,666,759 |
|
Police Pension |
1,335,821 |
-0- |
1,335,821 |
|
Fire Pension |
1,429,917 |
-0- |
1,429,917 |
|
General Employees Pension |
2,737,439 |
-0- |
2,737,439 |
|
Health Insurance |
6,211,998 |
-0- |
6,211,998 |
|
Workers’ Compensation |
1,198,921 |
-0- |
1,198,921 |
|
Discretionary Sales Tax |
1,688,937 |
32,687 |
1,721,624 |
|
Gas Tax |
940,093 |
-0- |
940,093 |
|
Police Impact Fees Recreation Impact Fees Building Permits |
-0- 50,000 438,870 |
15,131 -0- -0- |
15,131 50,000 438,870 |
|
Police Education Receipts |
15,000 |
-0- |
15,000 |
|
Fleet Services |
3,377,581 |
344,011 |
3,721,592 |
|
Magnolia Townhomes |
966,820 |
-0- |
966,820 |
|
Total |
$152,709,596 |
$24,084,157 |
$176,793,753 |
Submission Date and Time: 1/9/2013 6:17 PM____
|
Department: ______________________ Prepared
by: ______________________ Attachments: Yes____ No ______ Advertised: ____Not Required ______ Dates: __________________________ Attorney
Review : Yes___ No ____
_________________________________ Revised 6/10/04 |
Reviewed by: Dept. Head ________ Finance Dept. __________________ Deputy
C.M. ___________________ Submitted
by: City Manager ___________________
|
Account
No. _________________ Project
No. ___________________ WF No.
______________________ Budget ______________________ Available
_____________________ |