Description: AGENDAHED.JPG

 

Item No:                    5A

 

Meeting Date:           January 28, 2013

 

From:                          Brandy McDaniel, Budget Manager

 

Subject:                      Ordinance amending the fiscal year 2012-13 budget for the General, Stormwater, Greater Leesburg CRA, Carver Heights CRA, Hwy 441/27 CRA, Capital Projects, Electric, Gas, Water, Wastewater, Communications, Discretionary Sales Tax, Police Impact Fees and Fleet Services Funds for the carryovers from fiscal year 2011-12     

 

 


Staff Recommendation:

Staff recommends adoption of the attached ordinance amending the fiscal year 2012-13 budget for the General, Stormwater, Greater Leesburg CRA, Carver Heights CRA, Hwy 441/27 CRA, Capital Projects, Electric, Gas, Water, Wastewater, Communications, Discretionary Sales Tax, Police Impact Fees and Fleet Services Funds for the carryovers from fiscal year 2011-12.

 

Analysis:

As established in the Budget Policy, adopted September 28, 1998, total appropriations within a fund cannot increase or decrease without formal action by the City Commission. 

 

This budget adjustment includes purchase orders that were issued prior to September 30, 2012, and the amounts were not included in the original budget for 2012-13, as well as projects not completed last fiscal year. 

 

General Fund (G.F.):                                                                                    Funding Source

Smartgrid- Sungard Modules (IT)                    $     16,880                  Transfer from Electric

Shady Oak Cemetery fence (Misc)                         14,640                  Fund Balance

EPIP Bonus (Police)                                            116,921                  Fund Balance

Customer Service Renovations (Finance)               46,000                  Fund Balance

Meter Reading Equipment (Finance)                     18,498                  Fund Balance

Meter Reading Equipment (IT)                              18,498                  Fund Balance

Website Redesign  (IT)                                                       17,960                  Fund Balance

Environmental Assessment of Parcel next

  to Cracker Barrel (Airport)                                     8,975                  Fund Balance

Update Airport Signage Match (Capital Projects)        239                  Fund Balance

Assess Condition of Tower (Police)                         3,950                  Fund Balance

Overtime Grant (Police)                                         53,677                 Federal Grant

2 Sworn Officers Grant (Police)                             46,415                  Federal Grant

Replace Overhead Bay Door (Fire)                        12,924                  Fund Balance

 

General Fund (Continued)                                                              Funding Source

Public Safety Training Facility (Capital Projects-

  Fire)                                                                     64,572                   Fund Balance

Bunker Gear Extractors (Fire)                               93,033                   Federal Grant/Fund Balance

Training Grant (Fire)                                               1,819                   Federal Grant

Construction Specifications (Streets)                          300                  Fund Balance

City Hall Elevator (PW Facilities)                           2,000                   Fund Balance

Training Grant (Housing)                                        1,000                   Contributions/Donations

Police Dept Roof Repair (Rec Facilities)                13,380                  Fund Balance

Replacement Vehicles (Fleet Services)                            234,181                   Fund Balance 

Refurbish Funds (Fleet Services)                             5,000                   Fund Balance

Parts for Police Cars (Fleet Services)                       9,830                  Fund Balance

Total General Fund                                        $800,692

 

Stormwater                                                                                        Funding Source

Construction Specifications                          $        1,200                    Fund Balance

Canal St WWTP S Side SW Ditch                         9,345                    Fund Balance

Commerce St & Ind. Ditch Enclosure                             14,125                    Fund Balance

Romac Ditch Enclosure                                         7,240                    Fund Balance

Lake Harris Water Quality Improvements          561,416                   State Grant/Fund Balance

Birchwood Ditch                                               536,919                     Fund Balance

Basin Study Update                                           100,000                     Fund Balance

Total Stormwater                                         $1,230,245

 

Greater Leesburg CRA                                                                    Funding Source

Downtown Phase 2 Design Services           $       61,593                    Fund Balance

Sign Grant Program                                            12,154                      Fund Balance

Undergrounding                                                 200,000                     Fund Balance

Total Greater Leesburg CRA                 $     273,747

 

Carver Heights CRA                                                                                    Funding Source

Land Purchases                                           $    262,882                     Bond Proceeds

Eligible Projects                                                102,355                     Bond Proceeds

Redevelopment Plan Amend. & Marketing           6,787                     Bond Proceeds

Underground Utility Lines                                  35,246                      Bond Proceeds

Entrance Improvements                                    119,490                     Bond Proceeds

Park Improvements                                           170,697                     CDBG Grant/Bond Proceeds

Infrastructure Projects/Improvements              149,595                     Bond Proceeds

Total Carver Heights CRA                      $    847,052

 

Hwy 441/27 CRA                                                                              Funding Source

Sign Grant Program                                   $     102,068                      Fund Balance

Lights (Transfer to Electric)                              223,141                     Bond Proceeds

Total Hwy 441/27 CRA                           $     325,209

 

Capital Projects                                                                                 Funding Source

Update Signage (Airport)                           $         9,568                      State Grant/Transfer from G.F.

Update Lighting (Airport)                                 504,275                      State Grant/Bond Proceeds

Capital Projects (Continued)                                                          Funding Source

Security Fencing (Airport)                                 611,408                     State Grant

Public Safety Training Facility (Police)                15,131                    Transfer Police Impact Fees

Public Safety Training Facility (Fire)                   64,572                     Transfer from General Fund

Fire Station #1 Renovations (Fire)                     44,279                     Bond Proceeds

Fuel Site Refurbishments (Fleet)                         14,948                     Fuel Surcharge Fund Balance

Fuel Site Software Upgrade (Fleet)                       3,500                     Fuel Surcharge Fund Balance

Lake Pointe Circle (Streets)                                32,687                      Transfer from Discretionary                

                                                                                                            Sales Tax

Relight Susan St Complex (Recreation)             240,000                     Bond Proceeds

Community Bldg Improvements (Recreation)          61,800                     Bond Proceeds

Venetian Gardens Bridges (Recreation)            350,877                     Bond Proceeds

Leesburg Wildwood Trail (Recreation)            1,529,103                    State Grant

Total Capital Projects                               $  3,482,148

 

Electric                                                                                              Funding Source

Leesburg High School Energy Lab       $            220,000                    Demand Side Mgmt Fund

 Balance

Map Board for SCADA room                              58,000                     Fund Balance

SCADA Renovations                                        100,000                     Fund Balance

Underground Carver Heights Phase 3               201,401                     Fund Balance

Sectionalizers                                                    144,207                     Renewal & Replacement

Center Feeder Breaker                                        57,139                      Renewal & Replacement

North Feeder Breaker                                           6,452                      Renewal & Replacement

College to Radio Road                                 1,567,692                                    Fund Balance

Distribution Lines                                          718,466                                    Bond Proceeds

Subdivisions                                                     52,923                                    Bond Proceeds

Reconductoring                                              477,947                                    Bond Proceeds

Hwy 441/27 Lights                                        223,141                                    Transfer from Hwy 441/27

                                                                                                            CRA

Smartgrid Project                                         6,167,006                                    Department of Energy

(DOE), Grant Anticipation

 Note (GAN)

Mini Excavator (Fleet Services)                      95,000                         Fund Balance

Total Electric                                        $10,089,374

 

Gas                                                                                                     Funding Source

Squeeze Tools                                            $    15,000                                    Fund Balance

Miscellaneous Mains                                   1,826,642                                    Bond Proceeds

Bentley Ridge                                                  79,445                         Developer Contributed

Hidden Harbor                                                38,728                         Developer Contributed

Total Gas                                                 $ 1,959,815

 

Water                                                                                                  Funding Source

Plantation at Leesburg CUP                     $     17,000                         Fund Balance

Annual Wetlands Monitoring                            8,701                         Fund Balance

Construction Specifications                                 750                          Fund Balance

Water Conservation Tracking                           2,770                          Fund Balance

Water (Continued)                                                                            Funding Source

Groundwater Monitoring CUP                         3,133                          Fund Balance

Royal Highlands CUP                                       6,000                          Fund Balance

Royal Highlands Well #1                                60,000                         Renewal & Replacement

Royal Highlands High Service Pump #1         60,000                         Renewal & Replacement

Generator Replacement Main WTP                  6,450                         Renewal & Replacement

Plantation WTP Upgrade                           3,246,638                         Bond Proceeds

Highland Lake WTP                                       50,000                          Bond Proceeds

Hwy 441 Perkins to Griffin                            11,269                          Bond Proceeds

Total Water                                             $3,472,711

 

Wastewater                                                                                        Funding Source

Industrial Pretreatment Program              $    15,000                          Fund Balance

Construction Specifications                               750                           Fund Balance

Canal St WWTP Aerator                                10,040                          Fund Balance

Bentley Road Force Main                               47,245                          Renewal & Replacement

Perkins to Griffin Line Rehab                       458,797                         Renewal & Replacement

Replace Sodium Hypo Tank                           15,125                          Renewal & Replacement

Canal Pond Liner                                            67,206                          Renewal & Replacement

North Pond Liner                                        264,357                           Renewal & Replacement

Total Wastewater                                   $   878,520

 

Communications                                                                              Funding Source

Lake County Schools New Fiber               $  161,416                         Renewal & Replacement

Lake County Justice Center Relocate               7,567                          Renewal & Replacement

Core & Remote Switching Infrastructure        98,832                         Renewal & Replacement

Smartgrid                                                        65,000                          Transfer from Electric

Total Communications                          $  332,815

 

Discretionary Sales Tax                                                                   Funding Source

Lake Pointe Circle (Capital Projects)          $    32,687                                    Fund Balance

Total Discretionary Sales Tax               $    32,687

 

Police Impact Fees                                                                           Funding Source

Public Safety Training Facility

  (Capital Projects)                                      $    15,131                                    Fund Balance

Total Police Impact Fees                        $    15,131

 

Fleet Services Fund

Replace Electric Bucket Truck                   $   173,181                                   Transfer from G.F.

Replace Gas Mini Excavator                            35,000                                    Transfer from G.F.

Electric New Mini Excavator                           95,000                                    Transfer from Electric

Replace WWT GMC Sonoma                          26,000                         Transfer from G.F.

Refurbish Funds                                                5,000                         Transfer from G.F.

Parts for Police Cars                                          9,830                         Transfer from G.F.

Total Fleet Services Fund                     $    344,011

 

 

 

Options:

1.  Adopt the attached ordinance amending the fiscal year 2012-13 budget for the General, Stormwater, Greater Leesburg CRA, Carver Heights CRA, Hwy 441/27 CRA, Capital Projects, Electric, Gas, Water, Wastewater, Communications, Discretionary Sales Tax, Police Impact Fees, and Fleet Services Funds, or

2.  Such alternative action as the Commission may deem appropriate

 

 

Fiscal Impact: 

The following funds will increase as seen below:

 

 

FUND

FY 2013

ADOPTED

 

CHANGE

FY 2013

AMENDED

General

23,989,523

800,692

24,790,215

Stormwater

1,948,862

1,230,245

3,179,107

Greater Leesburg CRA

333,633

273,747

607,380

Carver Heights CRA

269,248

847,052

1,116,300

Hwy 441/27 CRA

801,831

325,209

1,127,040

Debt Service

1,633,998

-0-

1,633,998

Capital Projects

2,057,872

3,482,148

5,540,020

Electric

67,155,026

10,089,374

77,244,400

Gas

8,607,272

1,959,815

10,567,087

Water

8,552,694

3,472,711

12,025,405

Wastewater

11,252,474

878,520

12,130,994

Communications

2,049,007

332,815

2,381,822

Solid Waste

3,666,759

-0-

3,666,759

Police Pension

1,335,821

-0-

1,335,821

Fire Pension

1,429,917

-0-

1,429,917

General Employees Pension

2,737,439

-0-

2,737,439

Health Insurance

6,211,998

-0-

6,211,998

Workers’ Compensation

1,198,921

-0-

1,198,921

Discretionary Sales Tax

1,688,937

32,687

1,721,624

Gas Tax

940,093

-0-

940,093

Police Impact Fees

Recreation Impact Fees

Building Permits

-0-

50,000

438,870

15,131

-0-

-0-

15,131

50,000

438,870

Police Education Receipts

15,000

-0-

15,000

Fleet Services

3,377,581          

344,011

                       3,721,592

Magnolia Townhomes

                 966,820

                                -0-

966,820

Total

$152,709,596

$24,084,157

$176,793,753

 

 

 

 

 

 

Submission Date and Time:    1/23/2013 5:58 PM____

 

Department: ______________________

Prepared by:  ______________________                     

Attachments:         Yes____   No ______

Advertised:   ____Not Required ______                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. __________________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _________________

 

Project No. ___________________

 

WF No. ______________________

 

Budget  ______________________

 

Available _____________________