Item No: 5E.
Meeting Date: January
28, 2013
From: Mike
Thornton, Purchasing Manager for
DC Maudlin,
Acting Public Works Director
Subject: Resolution
authorizing execution of an agreement with Ring Power Corporation for emissions
compliance upgrades to six stationary generators.
Staff Recommendation:
Staff
recommends approval of the resolution authorizing execution of an Agreement
with the Ring Power Corporation for performing compliance upgrades for six stationary
generators for a total cost of $142,549.75.
Analysis:
The
purpose of this purchase is to contract with a qualified company to install
emission upgrades on six City owned back-up generators in order to meet Federal
Environmental Protection Agency (EPA) requirements.
The
City has a total of 51 active generators both portable and stationary. Those generators that are used for electric
peak-shaving, or load curtailment, for more than 50 hours per month must be
upgraded to reduce exhaust emissions in accordance with EPA guidelines. Because
the six generators listed are used for peak shaving, they are no longer
considered emergency back-up generators by the EPA.
Recently,
the Environmental Protection Agency (EPA) finalized amendments to the National
Emissions Standards for Hazardous Air Pollutants (NESHAP) for stationary
reciprocating internal combustion engines (RICE) several categories of
stationary reciprocating internal combustion engines that directly impacts the
engines of several emergency generators owned by City Departments as listed
below under Procurement Information.
In
2004, EPA finalized the first regulation for stationary RICE greater than 500
HP located at major sources of HAP. In
2008, EPA finalized regulations for new RICE less than or equal to 500 HP.
After
the publication of the final rules in 2010, various stakeholders raised a
number of issues through lawsuits, petitions for reconsideration of the final
rule and other communications. The
stakeholders requested that EPA reconsider standards for operation of emergency
engines.
EPA
granted the petitions, held public hearings addressed the issues, and issued a
final decision January 14, 2013, which presently requires the effected engines
to be in compliance by May 2013.
The
rules effecting Leesburg generators, as well as other municipalities, had been
published previously; however, due to the ongoing EPA deliberations creating
the possibility of revisions, the compliance date appeared to have become a
moving target.
Procurement
Information:
In the interest of time, the Purchasing
Division with the concurrence of Fleet Services Division issued Invitation to
Bid number 130191 on December 31, 2012.
Notification of this opportunity was made by legal advertisement, as
well as, posting on-line at publicpurchase.com.
On January 17, 2013, only one bid
response was received. The bid was
evaluated by purchasing and fleet services staff and is deemed to be reasonable
and acceptable.
Ring
Power has
successfully performed other work on City generators for the City in the
past. A review of the Department of
Professional Regulation website revealed the contractor is appropriately
licensed and has not had any complaints filed with the State.
Bid Tabulation – Ring Power Corporation
|
Unit Number |
Location |
Cost
of Upgrade |
|
789 |
Turnpike
Waste Water Treatment Plant 1600 CR 470,
Okahumpka |
$24,
802.00 |
|
|
|
|
|
7014 |
Water Tower
at Lake Square Mall 10401 US
Highway 441, Leesburg |
$22,
819.50 |
|
7016 |
Fleet
Service/Public Works 550 South 14th
Street, Leesburg |
$23,
610.95 |
|
7056 |
Waste Water
Treatment Influent 628 North
Canal St., Leesburg |
$21,
419.30 |
|
7057 |
Waste Water
Treatment Operations 628 North
Canal Street, Leesburg |
$28,
180.20 |
|
8012 |
Police
Department 115 E.
Magnolia Street, Leesburg |
$21,
717.80 |
|
TOTAL |
$142,549.75 |
|
The strike through reflects a revision
to the number of generators to be upgraded.
The generator located at the Water Treatment Plant is an older piece of
equipment that is scheduled to be replaced during the next fiscal year
(2013-2014). If required, the
replacement unit will be purchased with the appropriate emissions equipment.
The Local Vendor Preference (LVP)
preference was not a factor in this bid evaluation in that no vendors
qualifying as a local vendor submitted a bid.
Options:
1.
Approve execution of the agreement with
Ring Power Corporation; or
2. Such alternative action as the Commission may
deem appropriate
Fiscal Impact:
Funds
are budgeted and available in the Fleet Services Capital Improvement Fund.
Submission Date and Time: 1/23/2013 5:58 PM____
|
Department: _Fleet Services___________ Prepared by: _Mike Thornton__________ Attachments:
Yes_X__ No ______ Advertised: X___Not Required ______ Dates: _12/30/2012_________________ Attorney
Review : Yes___ No ____
_________________________________ Revised 6/10/04 |
Reviewed by: Dept. Head ________ Finance Dept. __________________ Deputy
C.M. ___________________ Submitted by: City Manager ___________________
|
Account
No. _510-5199-519.64-10__ Project
No. __FLEET_________ WF No.
____WF0807976/27_____ Budget ______$183,423.00________ Available
_____$183,423.00_______ |
RESOLUTION NO._______________
RESOLUTION AUTHORIZING EXECUTION OF A FURNISH
AND INSTALL AGREEMENT WITH RING POWER CORPORATION FOR EMISSIONS EQUIPMENT
UPGRADES TO SIX STATIONARY BACK-UP GENERATORS FOR A TOTAL AMOUNT OF $142,549.75
BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF LEESBURG, FLORIDA:
THAT the Mayor and City Clerk are hereby
authorized to execute an agreement with RING POWER CORPORATION whose address is P.O. BOX 935004, ATLANTA, GA
31194-5004, for emissions equipment upgrades to six (6) stationary
generators pursuant to Invitation to Bid 130191.
THAT
this resolution shall become effective immediately.
PASSED
AND ADOPTED by the City
Commission of the City of Leesburg, Florida, at a regular meeting held the __28th___
day of __January___ 2013.
_________________________________
Mayor
ATTEST:
___________________________________
City Clerk