Description: AGENDAHED.JPG

  

 

Item No:                    5C.

 

Meeting Date:           February 11, 2013

 

From:                          Mike Thornton, Purchasing Manager for

                                    Doug Drymon, Acting Airport Manager

 

Subject:                      Resolution authorizing execution of an agreement with Electric Services, Inc.                                  for the Leesburg International Airport Security Fence and Gates Project.

 

 


Staff Recommendation:

Staff recommends approval of the resolution authorizing execution of the agreement for the Leesburg International Airport Security Fence and Gates project with Electric Services, Inc. for a total amount of $430,718.95.

 

Analysis:

The City of Leesburg was awarded funding by the Florida Department of Transportation (FDOT) for Airport Security Fence and Gates construction services at the Leesburg International Airport through FDOT Grant Number 409441-1-94-01.  The FDOT Grant project is funded on a cost reimbursement basis up to a maximum of $553,788.00 for construction and $69,492.00 for engineering.  The project involves furnishing all labor, materials, tools, equipment and incidentals and performing all work required as identified by the Plans and Specifications developed by Hanson Professional Services, Inc. for completing the following:

 

Fencing of the Airport Operations Area north of Airport Boulevard, replacement gates, pavement widening at median, gate operators, source of electric power for gate operators, cameras, card readers, and video intercom.

 

Generally, this project involves replacement and upgrading 6,718 linear feet of security fencing at the airport.  The height of some fences will be increased.  There will also be upgrades to gates, intercom systems added and card readers.

 

 

Procurement Analysis:

This bid opportunity was advertised in the Daily Commercial and Orlando Sentinel on December 9, 2012 and the Purchasing Division issued Invitation to Bid 130081 on December 10, 2012, requesting interested and qualified parties to submit bids for the Airport Security Fence and Gate project.  On January 10, 2013, three bid responses were received and are summarized here for your review.  

 

The FDOT is funding this project using Federal funds. Use of state and/or federal funding carries with it certain federally mandated special procurement requirements.  For this project those requirements are 1) Preference based on geographic location cannot be given, i.e. Local Vendor Preference, and 2) contract goals related to Affirmative Action Disadvantaged Business Enterprises (DBE) come into play. 

 

This project required DBE participation percentage goals for DBE contractors, sub-contractors or material suppliers (14.9% participation by minority and 6.9% Female).  Responding contractors must meet or attempt to meet the DBE participation goal percentages.  Bidders which do not meet the goal are not automatically eliminated but, they must submit documented good faith efforts in attempting to obtain participation by DBE sub-contractors or material suppliers.

 

Gomez Construction Company, the initial apparent low bidder, only obtained 1.23% DBE participation and could not provide documented good faith effort of trying to meet the DBE participation goals. Gomez was declared non-responsive and staff evaluated the second lowest bid submitted by Electric Services, Inc. (ESI).

 

ESI has submitted the necessary documents reporting 21.3% DBE participation. The determination and findings prepared following the evaluation by Purchasing and Hanson staffs of the DBE documentation has been submitted to the City Attorney whom has concurred with our recommendation.

 

SUMMARY OF BIDS

 

Vendor Name

Total Bid

Electric Services, Inc.                                               (Leesburg)

$430,718.95

Smith Industries, Inc. dba Smith Fence Company      (Clearwater)

$439,897.37

Gomez Construction Company                                  (Winter Park)    

$414,297.77

 

Purchasing Staff, as well as, the engineer of record have evaluated the bids received.  Electric Services, Inc. has been deemed the lowest responsible and responsive bidder.  A recommendation of award letter from the engineer of record, Hanson Professional Services Inc. is attached for your reference. 

 

Options:

1.  Approve the resolution authorizing execution of the agreement with Electric Services, Inc.; or

2.  Such alternative action as the Commission may deem appropriate 

 


 

Fiscal Impact: 

Funds are budgeted and available through FDOT Grant Number 409441-1-94-01 for this project.

 

Submission Date and Time:    2/6/2013 2:37 PM____

Department:   Airport_________________

Prepared by:  _Terry Pollard__________                     

Attachments:         Yes _X_   No ______

Advertised:   Yes__ Required ______                     

Dates:   ___December 9. 2012__________                     

Attorney Review :       Yes___  No _X_  

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. __________________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. __031-1821-542-6310__

 

Project No. ___310018___________

 

WF No. _____0729518/2__________

 

Budget  _____$623,280___________

 

Available ____$553,788___________

 

RESOLUTION NO._______________

 

RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH ELECTRIC SERVICES, INC. FOR THE AIRPORT SECURITY FENCE AND GATES CONSTRUCTION SERVICES PROJECT FOR $430,718.95; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement with ELECTRIC SERVICES, INC. whose address is 1746 US HIGHWAY 441, LEESBURG, FLORIDA 34748 for Airport Security Fence and Gates construction services pursuant to ITB 130081.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _11th____ day of _February________ 2013.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

_______________________________

City Clerk