Description: AGENDAHED.JPG

Item No: 4.C.4.

 

Meeting Date: February 11, 2013

 

From: Mike Thornton, Purchasing Manager, for

Paul Kalv, Director of Electric Department

 

Subject: Resolution authorizing an agreement with Stuart C. Irby Company for the purchase of fire retardant uniforms

 

 


Staff Recommendation:

Staff recommends approval of the resolution authorizing execution of a fixed unit price agreement with Stuart C. Irby Company of Orlando, and approve an annual expenditure not to exceed $70,000.00 for the annual requirement of fire retardant uniforms for the Electric Department.

 

Analysis:

National Fire Protection Association (NFPA) Regulation 70E requires employees working on and around electrical equipment to wear arc flash personal protective equipment (PPE). The regulation further requires clothing/uniforms worn by these workers offer arc flash protection. An arc flash is a type of electrical explosion that can occur in electrical equipment and electric utility systems.

 

Wearing arc flash rated clothing or uniforms reduces the chances of additional worker injuries from the clothing melting or igniting. Temperatures as high as 36,000 degrees have been recorded in arc flashes. The intense heat and light emitted by an arc flash can cause severe burns, destroying skin and tissue. An arc flash can ignite or melt clothing, resulting in further burns. While the wearing of arc flash rated clothing cannot completely eliminate injuries sustained in an arc flash, it can certainly reduce further injuries by not igniting as a result of an arc flash.

 

On January 10, 2013, the Purchasing Division issued Invitation to Bid (ITB) 130231 to establish an annual fixed unit price agreement for the purchase of fire retardant uniforms on an as needed basis by the Electric Department. Purchasing received five sealed bids January 24, 2013. Stuart C. Irby Company submitted the lowest bid on all items and quoted the requested garments meeting the specifications.

 

The agreement is a fixed unit price agreement with an initial term of three years with pricing firm for the first 12 months. The agreement contains a price escalation clause detailing how the vendor must request any price increases after the first year of the agreement.

 


LISTING OF BID ITEMS STUART C IRBY

ITEM DESCRIPTION

BID UNIT COST

DRIFIRE - Tee Shirts (DF2-446TS-DS)

$26.72

DRIFIRE - Tee Shirts (DF2-446TS-DS) Larger Size

$34.74

BULWARK - Henley short sleeve t-shirt with pockets (SNL8TN)

$59.00

BULWARK - Henley short sleeve t-shirt with pockets (SNL8TN) Larger size

$73.75

BULWARK - Long sleeve Henley (SEL8GY)

$40.26

BULWARK - Long sleeve Henley (SEL8GY) Larger size

$50.33

DRIFIRE - Long sleeve button up shirts (DF2-324LS)

$64.45

DRIFIRE - Long sleeve button up shirts (DF2-324LS) Larger size

$83.80

DICKIES - Denim Pants (FR488IND14DN)

$39.36

DICKIES - Denim Pants (FR488IND14DN) Larger size

$49.20

BULWARK - Zipper front sweatshirt (SEH6NV)

$87.05

BULWARK - Zipper front sweatshirt (SEH6NV) Larger size

$108.82

Embroidered Logo - FR thread

$12.00

One time set-up fee

$65.00

Price for initial sizing

No charge

Screen print logo

$12.00

One time set-up fee

$65.00

 

A bid tabulation showing prices submitted by each vendor is attached for your review.

 

Options:

1. Authorize execution of the agreement with Stuart C. Irby Company; or

2. Such alternative action as the Commission may deem appropriate

 

 

Fiscal Impact:

The Electric Department budgeted $70,500.00 for this expense in the current fiscal year..

Submission Date and Time: 2/6/2013 2:36 PM____

 

Department: _Electric Department______

Prepared by: _Stephanie Lay___

Attachments: Yes _X_ No ______

Advertised: _X__ Not Required ______

Dates: January 10, 2013__________

Attorney Review : Yes___ No __X_

_________________________________

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance Dept. __________________

Deputy C.M. ___________________

Submitted by:

City Manager ___________________

 

Account No. 041-1062-531-52-15__

 

Project No. 415880____________

 

WF No. ____________________

 

Budget ___$70,500.00_________

 

Available __$64,313.42__________


 

RESOLUTION NO._______________

 

RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A FIXED UNIT PRICE AGREEMENT WITH STUART IRBY, CO FOR THE PURCHASE OF FIRE RETARDANT UNIFORMS FOR THE ELECTRIC DEPARTMENT; AND PROVIDING FOR AN EFFECTIVE DATE.

 

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

THAT the Mayor and City Clerk are hereby authorized to execute an agreement with Stuart C. Irby Company whose address is 2300 Principal Row suite #103 Orlando, Florida 32837, for providing fire retardant uniforms, pursuant to Invitation to Bid# 130231.

 

THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the 11th day of February 2013.

 

 

 

__________________________

Mayor

 

ATTEST:

 

 

_________________________________

City Clerk