AGENDA (Supporting Docs)

CITY COMMISSION MEETING

COMMISSION CHAMBERS, CITY HALL

MONDAY, FEBRUARY 11, 2013 5:30 PM

 

 

 

1.      CALL TO ORDER

 

INVOCATION

 

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

 

2.      PROCLAMATIONS:

 

3.      PRESENTATIONS: 

 

A.    First Quarter Financial Results by Finance Director Bill Spinelli, CPA (Supporting Docs)

 

4.      CONSENT AGENDA:

Routine items are placed on the Consent Agenda to expedite the meeting.  If the Commission/Staff wish to discuss any item, the procedure is as follows:  (1) pull the item(s) from the Consent Agenda; (2) vote on remaining items with one roll call vote, (3) discuss each pulled item and vote by roll call

 

A.    CITY COMMISSION MEETING MINUTES:

 

B.     PURCHASING ITEMS:

 

1.      Purchase request 45431 from the Information Technology Department for the purchase of computer network hardware from High Performance Technologies, Inc. for a total amount of $35,545.00. (Agenda Memos)

 

2.      Purchase request from Fleet Services for the purchase of one tractor loader/backhoe, one mini-excavator with zero tail swing and one mini-excavator without zero tail swing from the vendors listed for a total cost of $135,096.00, not including a $4,000 trade-in credit. (Agenda Memos, Supporting Docs)

 

C.     RESOLUTIONS:

 

1.      Resolution of the City Commission of the City of Leesburg, Florida, accepting a utility easement from John Antony and Kelly Aubuchon, husband and wife, as grantors, to the City of Leesburg, Florida, as grantee, pertaining to land located in Section 2, Township 23 South, Range 25 East, Lake County, Florida; and providing an effective date.  (11323 County Road 561, Clermont, Florida)     (Agenda Memos, Supporting Docs)

 

2.      Resolution of the City Commission of the City of Leesburg, Florida authorizing the Mayor and City Clerk to execute five annual maintenance agreement(s) with CG Automation; and providing an effective date. (Agenda Memos, Supporting Docs)

 

3.      Resolution of the City Commission of the City of Leesburg, Florida, authoring the Mayor and City Clerk to execute an Interlocal Agreement with Lake County, Florida, for construction of fiber optic cable infrastructure and placement of a prefabricated building; and providing an effective date. (Agenda Memos, Supporting Docs)

 

4.      Resolution of the City Commission of the City of Leesburg, Florida authorizing the Mayor and City Clerk to execute a fixed unit price agreement with Stuart Irby, Co for the purchase of fire retardant uniforms for the Electric Department; and providing for an effective date. (Agenda Memos, Supporting Docs)

 

5.      Resolution of the City of Leesburg, Florida, establishing the amount of the fees to be imposed on lenders who register abandoned property with the city during the foreclosure process, and providing an effective date. (Agenda Memos)

 

D.    OTHER ITEMS:  None

 

5.      PUBLIC HEARINGS AND NON-ROUTINE ITEMS:

 

COMPREHENSIVE PLAN INFORMATION SIGN-UP SHEET (YELLOW) AVAILABLE

 

A.    Norhen Properties, Inc. (Jose Garcia)

 

1.      Resolution authorizing execution of an annexation  agreement  for approximately 8.5 acres with Norhen Properties, Inc. (Jose Garcia) (Agenda Memos, Supporting Docs)

 

2.      Second reading of an ordinance annexing approximately 8.5 acres generally located on the west side of U.S. 27, north Palm Drive and west of Connell Road (Norhen Properties, Inc.) (Agenda Memos, Supporting Docs)

 

3.      Second reading of an ordinance amending the Comprehensive Plan for the City of Leesburg, changing the Future Land Use Map designation of certain property containing approximately 8.5 acres, being generally located on the west side of U.S. 27, north Palm Drive and west of Connell Road, from County Urban to City Low Density Residential (Norhen Properties, Inc.) (Agenda Memos, Supporting Docs)

 

4.      Second reading of an ordinance rezoning approximately 8.5 acres generally located on the west side of US. 27, north Palm Drive and west of Connell Road, from County R-6 (Urban Residential) to PUD (Planned Unit Development) and providing an effective date. (Norhen Properties, Inc.) (Agenda Memos, Supporting Docs)

 

B.     First reading of an ordinance amending the fiscal year 2012-13 Budget for the General, Debt Service, Communications and Magnolia Townhomes Funds for the First Quarter. (Agenda Memos, Supporting Docs)

 

C.     Resolution of the City Commission of the City of Leesburg, Florida authorizing the Mayor and City Clerk to execute an agreement with Electric Services, Inc. for the airport security fence and gates construction services project for $430,718.95; and providing an effective date. (Agenda Memos, Supporting Docs)

 

D.    First reading of an ordinance amending the PUD (Planned Unit Development) zoning for the Salvation Army to extend the development phasing requirement for an additional 36 months (Salvation Army Worship and Community Center). (Agenda Memos, Supporting Docs)

 

E.     Discussion Item - Followup to light tower usage and procedures (Agenda Memos, Supporting Docs)

 

6.      INFORMATIONAL REPORTS:

The following reports are provided to the Commission in accordance with the Charter/Ordinances.  No action required.

 

A.    Miscellaneous Accounts Receivable balances as of December, 2012 (Supporting Docs)

 

B.     Expected Write-offs as of December, 2012 (Supporting Docs)

 

C.     Monthly Financial Report for December, 2012 (Supporting Docs)

 

D.    City Manager Contingency Budget (Supporting Docs)

 

7.      CITY ATTORNEY ITEMS:

 

8.      CITY MANAGER ITEMS:

 

9.      PUBLIC COMMENTS:

This section is reserved for members of the public to bring up matters of concern or opportunities for praise.  Issues brought up will not be discussed in detail at this meeting.  Issues will either be referred to the proper staff or will be scheduled for consideration at a future City Commission Meeting.  Comments are limited to two minutes.

 

10.  ROLL CALL:

 

11.  ADJOURN:

 

PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE HUMAN RESOURCES DEPARTMENT, ADA COORDINATOR, AT 728-9740, 48 HOURS IN ADVANCE OF THE MEETING.

 

F.S.S. 286.0105  "If a person decides to appeal any decision made by the Commission with respect to any matter considered at this meeting, they will need a record of the proceedings, and that for such purpose they may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based."  The City of Leesburg does not provide this verbatim record.