Description: AGENDAHED.JPG

Item No:                    4.B.1.


Meeting Date:            March 11, 2013


From:                          Mike Thornton, Purchasing Manager


Subject:                       Purchase request by the Fire Department for the purchase of vehicle rescue and extrication equipment from South Florida Emergency Vehicles, LLC as a sole source purchase



Staff Recommendation:

Staff recommends approval of the purchase request to South Florida Emergency Vehicles, LLC for a total amount of $29,535.00.



The purpose of this purchase is to replace one set of vehicle rescue and extrication equipment.  The requested Holmatro rescue equipment is the standard equipment used by the Leesburg Fire Department.  All rescue equipment on the fire apparatus is manufactured by Holmatro.


The Fire Chief is requesting this purchase be approved as a Sole/Single Source purchase and waiving the competitive solicitation process.  While there are other brands of rescue equipment available, purchase of Holmatro brand would maintain consistency among the apparatus.  Standardizing on a single manufacturer allows fire fighters to move from one apparatus to another without having to learn how to use different equipment.  Having mixed manufacturers would require more training and could possibly cause a delay in providing rescue services if fire fighters were not familiar with the equipment.


Holmatro has provided a letter stating that South Florida Emergency Vehicles, LLC is the only retailer in the State of Florida authorized to resell and service their equipment.


Attached to this memorandum are the Sole Source justification from the Fire Chief, a Single Source letter from Holmatro and the price quote from South Florida Emergency Vehicles, LLC.



1.  Approve the purchase to South Florida Emergency Vehicles, LLC; or

2.  Such alternative action as the Commission may deem appropriate


Fiscal Impact: 

The Fire Department budgeted $28,000.00 in the current fiscal year for this purchase.  Finance will transfer $1,535.00 from their operating budget to the capital account listed to cover the shortage.



Submission Date and Time:    5/29/2013 4:02 PM____


Department: __Fire Department______

Prepared by:  _Mike Thornton_________                     

Attachments:         Yes_X__   No ______

Advertised:   ____Not Required __X___                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____



Revised 6/10/04


Reviewed by: Dept. Head ________


Finance  Dept. __________________                                     


Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________


Account No. _001-2220-522.64-10___


Project No. ___________________


WF No. ______________________


Budget  ____$28,000.00__________


Available ___$28,000.00__________