Description: AGENDAHED.JPG
  

Item No:                    4.C.3.

 

Meeting Date:            March 11, 2013

 

From:                          Mike Thornton, Purchasing Manager, for

                                    Jimmy Feagle, Deputy Director, Public Works

 

Subject:                       Resolution authorizing the execution an agreement with Odyssey Manufacturing Company for the supply and installation of two sodium hypochlorite storage tanks at the Canal Street water treatment plant.

 

 


Staff Recommendation:

Staff recommends execution of an agreement with Odyssey Manufacturing Company for the supply and installation of two sodium hypochlorite storage tanks at the Canal Street water treatment plant for a total amount of $33,900.00. 

 

Analysis:

This procurement action was initiated to replace two of three existing sodium hypochlorite (bleach) storage tanks at the Canal Street waste water treatment plant.  The sodium hypochlorite is used to treat the waste water processed at the plant.  Currently, one 9,000 gallon tank is being used.  The remaining two tanks are not usable due to cracks caused by age and the environment.

 

The tanks to be installed are Snyder Industries, Inc. industrial vertical tanks with a capacity of 8.750 gallons each.  The new tanks come standard with a one year manufacturer warranty and the installing contractor is providing an additional two year extended warranty for a full three year warranty.

 

The City will be reusing the metal ladders installed on the current tanks.  This will provide a savings of $4,000 per tank.

 

Procurement Analysis:

On January 28, 2013, Invitation to Bid (ITB) 130221 was advertised in the Orlando Sentinel and posted on-line through Public Purchase soliciting qualified and interested firms to submit bid responses for this project.  Several manufacturing companies were notified of the bid opportunity and on February 8, 2013, one response was received and is summarized here for your review. 

 

Vendor Name

Bid Amount per Tank

Deduction for Utilizing Existing Ladders (per tank)

Net Price Per Tank

Odyssey  Manufacturing Company                                         

$20,950

(-) $4,000

$16,950.00

Total Cost for 2 Tanks

$33,900.00

 

Options:

1.  Approve the resolution to execute an agreement with Odyssey Manufacturing Company, or

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact: 

Funding has been budgeted and is currently available.

 

Submission Date and Time:    5/29/2013 4:02 PM____

 

Department:    Public Works___

Prepared by:  Terry Pollard__________                     

Attachments:         Yes____   No __X____

Advertised:     X_ Not Required ______                     

Dates:   ______January 27,  2013_____                     

Attorney Review :       Yes___  No __X__                                               _________________________________ 

Revised 6/10/04

 

Reviewed by: ____________________ 

Finance  Dept. __________________                                  

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _044-4099-535-6310___

Project No. __440003___________

WF No. _____0811202/001_________

Budget  _____$35,125.00___________

Available ____$35,125.00___________

 


 

RESOLUTION NO._______________

 

 RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH ODYSSEY MANUFACTURING COMPANY FOR THE SUPPLY AND INSTALLATION OF TWO HDPE SODIUM HYPOCHLORITE STORAGE TANKS AT THE CANAL STREET WATER TREATMENT PLANT; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement with ODYSSEY MANUFACTURING COMPANY whose address is 1484 Massaro Blvd., Tampa, FL 33619 for Supply and Installation of two sodium hypochlorite storage tanks at the Canal Street water treatment plant pursuant to Invitation to Bid 130221.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _11th____ day of __March_______ 2013.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________________

City Clerk