Description: AGENDAHED.JPG
  

Item No:                    5.F1 & 5.F.2

 

Meeting Date:           April 8, 2013

 

From:                          Doug Drymon, Deputy City Manager/Interim Airport Manager

 

Subject:                      Resolutions authorizing execution of an FDOT Joint Participation Agreement, and Hanson Professional Services Task Order No. 8, for the purpose of preparing an Airport Layout Plan Update for Leesburg International Airport.

 

 


Staff Recommendation:

Staff recommends approval of both the Florida Department of Transportation (FDOT) Joint Participation Agreement (JPA) and Task Order No. 8 with Hanson Professional Services for engineering and design services associated with preparing an Airport Layout Plan (ALP) Update for Leesburg International Airport.

 

Analysis:

 

Item One

The first resolution staff recommends for approval is the execution of a Joint Participation Agreement with FDOT. The available funding in the JPA for this project is $48,034.00. The funding split is 80% ($38,427.00) FDOT and 20% ($9,607.00) City.

 

The Scope of Work to be completed under this agreement will be undertaken by Hanson Professional Services within their continuing services contract with the City of Leesburg.  Task Order No. 8 which is covered under Item Two below outlines the Scope of Work that is connected with the Airport Layout Plan Update.

 

Item Two

The second resolution staff recommends for approval is the execution of Task Order No. 8 with Hanson Professional Services, Inc.

 

The City of Leesburg has an existing Continuing Services Master Agreement for professional engineering services with Hanson Professional Services, Inc. This agreement was formed pursuant to Request for Qualifications (RFQ) 100113 and was executed following City Commission approval of Resolution 8641 on April 26, 2010.

 

Options:

1. Approve both resolutions as recommended as the second is dependent on the first; or

2. Such alternative action as the Commission may deem appropriate.

 

Fiscal Impact:

The projected cost of this project is $48,034.00. Funds for this work will be taken from $75,000.00 set aside in the current year budget from the City’s Gas Fund for an Airfield Signage Project at the Airport which has recently been reprogrammed to 2014.  The funding breakdown is as follows:

 

·         $38,427.00 - FDOT (80%)

·         $9,607.00 - City of Leesburg (20%)

 

 

Submission Date and Time:    3/21/13 8:26 AM____

Department: Airport

Prepared by:  Doug Drymon                    

Attachments:         Yes__X_   No ______

Advertised:   ____Not Required ______                     

Dates:   __________________________                     

Attorney Review :       Yes_X_  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head __DD___

 

Finance  Dept. __________________                                     

                              

Deputy C.M. _____DD___________                                                                         

Submitted by:

City Manager ___________________

 

Account No. 031-1821-542-3130

 

Project No310018

 

WF No. 836343/1

 

Budget  $48,034.00

 

Available $75,000.00