Item No: 5.E.1.
Meeting Date: April 8, 2013
From: Bill Wiley, AICP, Community Development Director
Subject: Resolution establishing the special events venue area for the 17th Annual Leesburg Bikefest
Staff requests the City Commission review the proposed special events venue area map for the 17th Annual Leesburg Bikefest and vote to approve a special event venue area.
The City of Leesburg and the Leesburg Partnership will be hosting the 17th Annual Leesburg Bikefest on April 26 – 28, 2013.
The three day attendance of the event is projected to be as high as approximately 250,000 participants. Per Chapter 26 – Special Events of the City of Leesburg Code of Ordinances, it is the responsibility of the City Commission to approve the special event venue area of any major special event with an expected attendance of 30,000 participants or more. Additionally, in order to better plan the logistical and emergency services for the event, it is recommended that the City Commission establish an official special event venue area for the 17th Annual Leesburg Bikefest.
The event organizer, the Leesburg Partnership, expanded the Bikefest Venue Area for 2012 to include the highlighted areas in red as shown on the attached venue area map, which indentifies Exhibit A for a RV parking on Dozier Circle, and Exhibit B to include the Gator Harley-Davidson dealership. For the 2013 event, the event area shall be identical to last year.
1. Approve the proposed special events venue area maps as identified as Exhibit A &
2. Other such action as the Commission may deem appropriate.
The special events venue area was expanded for 2012, which was approved by City Commission. The event organizer is requesting no change in the special events venue area this year. Due to the fact that there will be no change to the venue area, no additional fiscal impact is expected for City of Leesburg.
Department: Community Development
Prepared by: Bill Wiley, AICP/Dan Miller, AICP Sr. Planner
Attachments: Yes__X_ No ______
Advertised: ____Not Required ______
Attorney Review : Yes_X_ No ____
Reviewed by: Dept. Head __BW_____
Finance Dept. __________________
Deputy C.M. ___________________
City Manager ___________________
Account No. _________________
Project No. ___________________
WF No. ______________________
RESOLUTION NO. ___________
RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, ESTABLISHING THE SPECIAL EVENTS VENUE AREA FOR THE 17th ANNUAL LEESBURG BIKEFEST TAKING PLACE FROM APRIL 26 THROUGH APRIL 28, 2013 IN THE CITY OF LEESBURG; AND PROVIDING AN EFFECTIVE DATE.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:
WHEREAS, the 17th Annual Leesburg Bikefest is an annual major special event being held in the City of Leesburg on April 26 – 28, 2013; and
WHEREAS, as many as 250,000 attendees from the City of Leesburg, Lake County and all across the country will be attending the event; and
WHEREAS, per the revision in Chapter 26 - Special Events of the Leesburg Code of Ordinances that requires the City Commission to establish a special events venue area for any special event with an expected attendance of 30,000 or more participants; and
WHEREAS, in order to enable the City of Leesburg, Lake County and the State of Florida to properly provide logistical and emergency services to ensure the safety and well being of the event’s attendees; and
WHEREAS, the City Commission of the City of Leesburg recognizes the need to establish an event boundary area to assist in the provision of the aforementioned requirements and services for the 17th Annual Leesburg Bikefest.
NOW, THEREFORE, BE IT RESOLVED by the City Commission of Leesburg, Florida:
THAT the City of Leesburg does hereby establish the official special event venue area for the 17th Annual Leesburg Bikefest as shown on Attachment A
PASSED AND RESOLVED this 8th day of April 2013, by the City Commission of the City of Leesburg, Florida.
Mayor, David Knowles
City Clerk, Betty Richardson