Description: AGENDAHED.JPG

  

Item No:                    5G.

 

Meeting Date:           April 8, 2013

 

From:                          Mike Thornton, Purchasing Manager, for

                                    Jennifer Magavero, Assistant Director of Parks and

                                    Jimmy Feagle, Deputy Director, Public Works

 

Subject:                      Resolution authorizing an agreement with Earth Balance Corporation for aquatic vegetation control services in accordance with terms established by invitation to bid 130281

 


Staff Recommendation:

Staff recommends approval of the Agreement with Earth Balance Corporation to provide Aquatic Vegetation Control Services in designated lake and pond locations throughout the City of Leesburg for an annual amount of $27,720.

 

Analysis:

Due to the expiration of the existing agreement for Aquatic Vegetation Control Services, the Parks & Recreation and Public Works Department requested the acquisition of Aquatic Vegetation Control Services for control/prevention/eradication of unwanted/invasive aquatic vegetation.

 

Procurement Analysis:

The Invitation to Bid (ITB) was issued on February 18, 2013, and obtained the interest of 15 prospective bidders.  The ITB was advertised in The Daily Commercial and Orlando Sentinel as well as being posted on-line at Public Purchase.  On March 12, 2013 five sealed bids were received by the appointed time for consideration. 

 

The Purchasing Department opened and evaluated sealed bids on the afternoon of March 12 with Earth Balance Corporation being determined to have submitted the most favorable bid for the requested services.

 

The bid received from Earth Balance Corporation (EBC) provided for an annual cost of $27,720 and the second lowest bid from Professional Water Clean-Up (PWC) provided for an annual cost of $31,008 with the highest bidder seeking $44,760 annually.   PWC qualified for the City’s Local Vendor Preference (LVP); however, after applying the LVP to the annual pricing amount EBC had the most favorable bid.  A complete Final Bid Tabulation is attached for your review.

 

EBC’s references reported the Contractor’s overall job performance as satisfactory with one source providing an excellent rating. 

 


Options:

1.  Approve award of the bid and execution of the Agreement with Earth Balance Corporation; or

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact

Funds are available in the current year budgets of Parks & Recreation and Public Works. 

 

 

 

Submission Date and Time:    4/3/2013 4:11 PM____

Department: Parks & Recreation and____ Public Works_______________

Prepared by:  Terry Pollard__________                      

Attachments:  Yes __X__   No ______

Advertised __X__ Not Required ______                     

Dates: ___February 17, 2013_________                    

Attorney Review :       Yes___  No __X__

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. __________________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. : P&R  001-8124-572-4625                   PW    014-5171-537-3410___________

 

Project No. ___________________

 

WF No. ______________________

 

Budget  P&R $5,940, PW $20,000___

 

Available P&R $4,950 PW $15,905___

 


 

RESOLUTION NO._______________

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG AUTHORIZING THE MAYOR AND THE CITY CLERK TO EXECUTE AN AGREEMENT WITH THE EARTH BALANCE CORPORATION TO PROVIDE AQUATIC VEGETATION CONTROL SERVICES AT DESIGNATED LAKES AND PONDS; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement with EARTH BALANCE CORPORATION whose address is 2579 North Toledo Blade Boulevard, North Port, FL 34289 for Aquatic Vegetation Control Services pursuant to Invitation to Bid 130281.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _8th____ day of _April________ 2013.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

_____________________________________

City Clerk