Description: AGENDAHED.JPG

Item No: 4.C.4.

 

Meeting Date: April 22, 2013

 

From: Mike Thornton, Purchasing Manager, for

Jimmy Feagle, Deputy Director, Public Works

 

Subject: Resolution authorizing execution an agreement for $74,000.00 with Beesley Construction Co. to provide construction services related to the Bentley Road Sanitary Sewer Force Main.

 

 


Staff Recommendation:

Staff recommends award of the bid and approval of the resolution authorizing execution of the agreement with Beesley Construction Co. for sanitary sewer force main construction services in the amount of $74,000.00.

 

Analysis:

This project is to provide construction services on Bentley Road from Mills Road to York Town Drive for the installation of approximately 1,020 linear feet of 16-inch force main to replace an existing 10-inch force main.  Contractor shall maintain the 10-inch force main in service until the new line is cleared for use and connected for service.

 

This section of wastewater line is smaller than the lines previously upgraded. The smaller 10-inch line creates a bottle neck reducing the flow capacity between Bentley Road and the Canal Street treatment plant.

Procurement Analysis:

The Purchasing Division issued bid number 130131 for this project on January 21, 2013. Six contractors submitted bids ranging from $74,000 to $161,250. The Purchasing Division has verified references provided by the most favorably price responsive/responsible vendor, Beesley Construction Co.

 

The low bidder, Beesley Construction Co., qualifies as a Tier II local vendor. Paqco, Inc. is a Tier I local vendor, but their bid of $88,900.00 was 16.76% higher than the low bidder. This is well above the 5% preference afforded Tier I local vendors.

 

All past performance reference checks were returned with each reference reporting their overall performance as excellent. Also, Beesley Construction Co. has successfully performed several underground utility and excavation projects for the City.

 


SUMMARY OF BIDS RECEIVED

 

Bidder Location

Bid Amount

Local Vendor

% Difference

Beesley Construction Co. / Weirsdale, FL

$ 74,000.00

Yes

0%

Professional Dirt Service / Eustis, FL

$ 86,299.80

Yes

14.25%

Paqco, Inc. / Leesburg, FL

$ 88,900.00

Yes

16.76%

T&C Underground, Inc. / Ocala, FL

$ 89,500.00

No

17.32%

Lightning Bay Pneu-Draulics / Tampa, FL

$ 90,363.00

No

18.11%

Croft Contracting, Inc. / Inverness, FL

$161,250.00

No

54.11%

 

Options:

1. Approve award of the bid execution of the agreement with Beesley Construction Co.; or

2. Such alternative action as the Commission may deem appropriate

 

Fiscal Impact:

Funds for this project have been specifically budgeted for and are available in the wastewater Renewal and Replacement (R&R) fund.

 

Submission Date and Time: 4/17/2013 6:31 PM____

 

Department: __Public Works__________

Prepared by: __Terry Pollard_________

Attachments: Yes __X__ No ______

Advertised: Yes__ Not Required ____

Dates: January 20, 2013_____________

Attorney Review : Yes___ No __X_

_________________________________

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance Dept. __________________

Deputy C.M. ___________________

Submitted by:

City Manager ___________________

 

Account No. 044-4099-535-6310___

 

Project No. _ 440002____________

 

WF No. __ 0750766/002_________

 

Budget ___ $74,000.00__________

 

Available ____ $74,000.00_________


 

RESOLUTION NO._______________

 

RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT FOR A COST OF $74,000.00 WITH BEESLEY CONSTRUCTION CO. TO PROVIDE CONSTRUCTION SERVICES RELATED TO THE BENTLEY ROAD SANITARY SEWER FORCE MAIN; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

THAT the Mayor and City Clerk are hereby authorized to execute an agreement with BEESLEY CONSTRUCTION CO. whose address is 4250 Marion County Road, Weirsdale, FL 32195 for sanitary sewer force main construction services pursuant to Invitation to Bid 130131.

 

THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the __22nd___ day of __April___ 2013.

 

 

 

__________________________

Mayor

 

ATTEST:

 

 

__________________________________

City Clerk