Item No: 4.C.1.
Meeting Date: May 28, 2013
From: Mike Thornton, Purchasing Manager for
Bill Spinelli, Finance Director
Subject: Resolution authorizing execution of the first amendment to an Agreement with Moore, Stephens and Lovelace, P.A. for annual financial audit services
Staff recommends execution of a first amendment extending the agreement with Moore, Stephens, and Lovelace, P.A. to provide annual financial audit services for an additional 3 year period. The cost of services is $87,500.00 annually. This amount includes $2,500.00 for a Department of Environmental Protection (DEP) report related to landfill long term care and closing costs.
The city is required by City Charter, Florida Statutes and the Rules of the Auditor General of the State of Florida to prepare a Comprehensive Annual Financial Report (CAFR). This report must also be audited by an independent auditing firm or professional. Preparation and publication of an audited CAFR continues the City’s commitment to full financial disclosure.
The City Commission approved Resolution 8666 June 14, 2010 authorizing execution of the original agreement with Moore, Stephens and Lovelace, P.A. The original Agreement has an initial term of three years and provided for an option to extend the Agreement for an additional three years. The original Agreement is attached for your review. Approval of this resolution will extend the Agreement exercising the extension option and providing an expiration date of June 14, 2016.
1. Approve execution of the amendment with Moore, Stephens and Lovelace, P.A; or
2. Such alternative action as the Commission may deem appropriate
Funds for these services are budgeted each year by the Finance Department.
Department: _Finance Department_
Prepared by: _Stephanie Lay___
Attachments: Yes____ No ______
Advertised: ____Not Required ______
Attorney Review : Yes___ No ____
Reviewed by: Dept. Head ________
Finance Dept. _BLM,____________
Deputy C.M. ___________________
City Manager ___________________
Account No. _001-1331-513-3210____
Project No. ___________________
WF No. ______________________
RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A FIRST AMENDMENT TO AN EXISTING AGREEMENT WITH MOORE, STEPHENS AND LOVELACE, PA TO PROVIDE FINANCIAL AUDIT SERVICES; AND PROVIDING AN EFFECTIVE DATE.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:
THAT the Mayor and City Clerk are hereby authorized to execute a first amendment with MOORE, STEPHENS AND LOVELANCE, P.A. whose address is 1201 S. Orlando Ave., Suite 400, Winter Park, Florida 32789 for annual financial audit services pursuant to RFP 100032 and an existing Agreement.
THAT this resolution shall become effective immediately.
PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the __28th__ day of ___May___ 2013.