Description: AGENDAHED.JPG
  

Item No:                    5B.

 

Meeting Date:           June 10, 2013

 

From:                          Raymond S. Sharp, Interim City Manager

 

Subject:                      Resolution approving a Ninth Amendment to a Construction Services Agreement with Hewitt Power and Communications, Inc.

 

 


Staff Recommendation:

Staff recommends approval of the amendment to the construction services agreement.

 

Analysis:

Hewitt Power and Communications, Inc. has offered to extend the term of the agreement through September 30, 2016.  The pricing was offered as the city’s choice of either the existing schedule of costs or the schedule of costs offered by Hewitt in the recent bid for such services.

 

Electric Department staff compared costs between the two schedules, using the estimated quantities associated with the recent bid. 

 

After comparing like items and quantities, staff determined that the schedule of costs offered by Hewitt in their bid was lower by approximately $55,000 than the pricing schedule in the existing Construction Services Agreement.  Accordingly, the amendment uses the bid price schedule for the amendment.

 

The items covered in Group 3 (Communications) are almost all new items, so there is no point of reference for Group 3.

 

Options:

1.  Approve Ninth Amendment to Construction Services Agreement with Hewitt Power and Communications, Inc.; or,

2.  Such alternative action as the Commission may deem appropriate.

 

Fiscal Impact

The pricing schedule offers a modest reduction in cost over the existing pricing schedule.  Actual costs in any given fiscal year are dependent upon the amount of work performed, and are highly variable.

 

 

 

 

Submission Date and Time:    6/5/2013 5:13 PM____

 

Department: City Manager

Prepared by:  R. Sharp                     

Attachments:         Yes X   No ______

Advertised:   ____Not Required ______                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                 

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. __________________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. Various

 

Project No. ___________________

 

WF No. ______________________

 

Budget  ______________________

 

Available _____________________


 

RESOLUTION NO._______________

 

RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING EXECUTION OF THE NINTH AMENDMENT TO A CONSTRUCTION SERVICES AGREEMENT WITH HEWITT POWER AND COMMUNICATIONS, INC.; AND PROVIDING AN EFFECTIVE DATE.

 

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

 

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement  with Hewitt Power and Communications, Inc., whose address is P.O Box 490697, Leesburg, Florida 34749-0697, for Contractor Services, Ninth Amendment.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _10th ____ day of _June_____ 2013.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk