Description: AGENDAHED.JPG
  

Item No:                    4.C.1.

 

Meeting Date:           June 24, 2013

 

From:                          Mike Thornton, Purchasing Manager for

                                    Patrick Foster, Deputy Director Electric Utility

 

Subject:                      Resolution authorizing Change Order No. 1 to an agreement to furnish and install a video wall at the Electric Department.

 

 


Staff Recommendation:

Staff recommends approval of the resolution authorizing execution of the change order for an additional display panel for an additional $7,241.20.

 

Analysis:

The City Commission approved resolution 9191 authorizing execution of an Agreement with Show Systems Integrators (SSI) on May 13, 2013.  The Agreement was for $57,999.81 for the purchase and installation of an eight panel video display wall to be used as a map board in the operations/dispatch center.

 

The cost of the additional display includes the display, mounting hardware, cabling and additional video card(s) for the video processing unit.

 

The Electric Utility has identified additional funds in the Smart Grid project and has requested an additional display be added.  This addition will provide for a 3 x 3 display video wall.  The cost of the additional display is in line with the bid amount the vendor submitted in response to Invitation to Bid 130341.

 

Options:

1.  Approve the resolution authorizing execution of the change order to Show System Integrators, or

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact: 

The Electric Utility has a total of $80,000 budgeted in the Smart Grid project for the video wall purchase and installation.  This change order will bring the total cost of the video wall to $65,241.01.

 

 


Submission Date and Time:    6/19/2013 6:38 PM____

 

Department: _Electric Utility_______

Prepared by:  Mike Thornton__________                     

Attachments:         Yes_X__   No ______

Advertised:   ____Not Required __X___                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. BLM,_____________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. __041-1099-531.64-10_

 

Project No. ____410008__________

 

WF No. _______843326/1________

 

Budget  _______$80,000.00_______

 

Available ______$80,000.00_______


 

RESOLUTION NO._______________

 

RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE CHANGE ORDER NO. 1 TO AN AGREEMENT WITH SHOW SYSTEMS INTEGRATORS (SSI) FOR A TOTAL OF $7,241.20; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute Change Order No. 1 to an agreement  with SHOW SYSTEM INTEGRATORS whose address is 7575 Kingspointe Pkwy, Suite 2, Orlando, Florida 32819 to furnish and install a nine monitor video wall at the Leesburg Electric Utility operations and dispatch center pursuant to Invitation to Bid 130341.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _24th_ day of __June___ 2013.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

________________________________

City Clerk