Description: AGENDAHED.JPG

Item No:                    4.B.1.


Meeting Date:           July 8, 2013


From:                          Mike Thornton, Purchasing Manager, for

                                    D.C. Maudlin, Interim Public Works Director


Subject:                      Purchase Request by the Public Works Department for the purchase of Lift Station Controllers.


Staff Recommendation:

Staff recommends approval of the purchase of two lift station combination control panels from the Sanders Company for a total cost of $35,600.00.



The City of Leesburg utilizes a combination lift station pump control panels with Supervisory Control and Data Acquisition (SCADA) Remote Telemetry Unit (RTU) to monitor and control all City lift stations.  All combination panels contain a SCADA Programmable Logic Controller (PLC) and color touch display. 


Lift stations 22 and 111 will receive new combination panels in their entirety.  The panels shall be complete and factory tested with the following panel accessories: floats, submersible transducer, antenna, antenna cable, and programming/startup.  The panels will be installed by Public Works staff.


The benefits of this purchase will be the continuance of system integrity, avoidance of excessive maintenance costs, and reduction of the risk of a system-wide failure causing overflows and spills which would possibly result in potential health and environmental hazards.


City staff advised the primarily reason for replacing these controls is because of the age of the existing equipment. 


On May 31, 2013, the Purchasing Division issued Invitation to Bid number 130321.  The bid opportunity was posted on-line through the City’s bid management system Public Purchase.  On June 13, 2013 the City received one bid response.  That response was from the Sanders Company in the amount of $35,600.00.  Staff believes the City only receive one bid because of the nature of the specialized equipment required.  The specifications required specific programmable logic controls manufactured by either Sci-Trol (Sanders Company is the licensee for this area) or the Rockwell Company.


Public Works staff advised that based on previous purchases the bid prices provided by Sanders Company appear to be fair and reasonable. 



1.  Approval of the control panel purchase from the Sanders Company; or

2.  Such alternative action as the Commission may deem appropriate


Fiscal Impact: 

Funding is budgeted and available in the account listed.


Submission Date and Time:    7/8/2013 10:12 AM____


Department: Public Works____________

Prepared by:  Terry Pollard__________                     

Attachments:       Yes____   No __X___

Advertised:   ____Not Required __X___                     

Dates:   __________________________                      

Attorney Review :       Yes___  No _X__



Revised 6/10/04


Reviewed by: Dept. Head ________


Finance  Dept. _BLM,___________                                     


Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________


Account No. _044-4099-535-6410__


Project No. __440002___________


WF No. _____0811491/001/002___


Budget  _____$35,600__________


Available ___$35,600__________